## **COMPANY REGISTERED NUMBER: 3715169** **REGISTERED CHARITY NUMBER: 1085090** # **Report of the Trustees and** **Financial Statements For The Year Ended 31 March 2023** **For** **Community Regeneration Outreach Projects Limited** ## **Community Regeneration Outreach Projects Limited** Charity Reg. No: 1085090 Company Reg. No: 3715169 ## **CONTENTS** |Legal and administrative information|1| |---|---| |Report of the Trustees|2 to 5| |Independent Examiners Report to the Trustees|6-7| |Statement of Financial Activities|8| |Balance Sheet|9 to 10| |Notes to the Financial Statements|11| |Detailed Statement of Financial Activities|12 to 16| ## **Community Regeneration Outreach Projects Limited** Company Number: 3715169 Charity Number: 1085090 Registered Office: Keyham Green Places 163 Renown Street Keyham Plymouth PL2 2DT Directors/Trustee’s: J Underwood (Chair) - Appointed 5 April 2017 R Mitchell - Appointed 24 May 2016 P Lambert - Appointed 13 December 2017 C Storer – Appointed 9[th] March 2019 T Allen - Appointed 16[th] October 2019 B Brunel - Appointed 15[th] June 2020 J Etheridge – Appointed 16[th] February 2022 K Tole - Appointed 9 March 2023 P Lambert – Resigned 9 March 2023 Secretary : P Keller (appointed 24 May 2016) Bankers: The Cooperative Bank plc PO Box 101 1 Balloon Street Manchester M60 4 EP **1** ## **Community Regeneration Outreach Projects Limited** ## **Trustee’s Report** The trustees present their report with the financial statements of the charity for the year ending 31[st] March 2023. The trustees have adopted the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015). ## **Status** The company is limited by guarantee, having no share capital; The Company was incorporated in January 2001 and is bound by it Memorandum and Articles of Association. The charity became registered with the Charities Commission on 20[th] February 2001. ## **Organisation** The Trustee’s, a body of not less than two members, when are elected at the AGM, control the charity. A quorum of at least four Trustee’s or one tenth of the total number of Trustee’s, whichever is greater is required for the transaction of charity matters. New Trustee’s are appointed by the Board of Trustee’s at an Annual General Meeting and must retire at the next AGM where they can be reappointed. At each AGM, a third (or nearest whole number) of Trustee’s should resign. This resignation will be generally by rotation with the longest serving Trustee resigning first. If there is a dispute, resignations will be decided by lots. The governing documents restrict the charity to the furtherance of it objectives. The charity is organised by an independent association of local residents with a managing committee of Trustee’s and members. Only Trustee’s have voting rights. ## **Achievement and Performance** The year ended 31[st] March 2023 shows total income of £63,016. The company incurred expenditure of £42,286. An analysis of that expenditure can be obtained from the Detailed Statements of Financial Activities on pages 8 to 16. The results for the year consist of net outgoing resources of £20,730. The total funds carried forward at the year end are £43,847. ## **Current Projects** The building of the Keyham Green Places Community Centre has met a significant need within the area be providing a community owned venue that provides educational, social and leisure activities for all members of the community. The centre has increased its members and use this year with more partnership working with other organisations. Continued use our our busy food bank and youth services in particular. **2** ## **Community Regeneration Outreach Projects Limited** Charity Reg. No: 1085090 Company Reg. No: 3715169 ## **Educational/recreational:** The local community have been able to attend a variety of activities to improve health, fitness and improve community engagement. This includes: Workers Educational Association (WEA) who have been delivering watercolour painting classes and sewing classes. The Eldertree offers gentle exercises for people over 50 which is well attended each week. This helps reduce isolation improve self-esteem and contribute general mental health. This year the centre has also provided youth activities thanks to the support of various partners and funders inclusive of Plymouth City Council and polling activities, micro allotments for use of the public to grow food, The centre has a variety of indoor and outdoor activities for young people to engage in. Lots of picnics in the park and bug hunting from the local schools utilising our gardens and forest path. Micro allotments used by the public to grow food. ## **Alexandra Park:** Crops have continued to support Alexander Park for the Memorial service and the local community came back to the centre for refreshments. ## **Other Activities:** Toddler group, school visits, Pilates, Eldertree group, watercolour groups, martial arts, free soup and chat, men’s shed project, Well-being Warriors, food bank, Keyham Krafties, adults yoga, youth group, Exim Dance, computer club, bingo and parties. **3** ## **Community Regeneration Outreach Projects Limited** Charity Reg. No: 1085090 Company Reg. No: 3715169 |**Restricted Funding**|**Amount**| |---|---| |Allen Lane Foundation RF|£5,000| |HMS Drake Foodbank RF|£250| |PCC Councillor C RF|£500| |PCC Household Support Fund RF|£2,500| |PCH Foodbank(Beacon)RF|£1,000| |PCH Youth Work RF|£2,165| |Peoples Health Trust Men’s Shed RF|£7,168| |Plymouth CityCouncil Councillors Foodbank RF|£1,800| |POP Foodbank(250)RF|£250| |POP Foodbank RF|£500| |POP Open Collectives Foodbank RF|£3,044| |Private Donation MU RF|£1,000| |The JH RausingTrust RF|£3,086| |Trusthouse-RF|£9,000| |WolseleyTrust RF|£300| |YappCharitable Trustyouth GroupRF|£3,000| |**TOTAL**|**£40,563**| **£40,563** Total (Restricted Funds) ## **Financial Situation** The main priority for CROPS remains, to keep the Centre open for the local community. We still have one part-time self employed manager, men’s shed project manager and 4 youth workers employed. With the remaining work carried out by volunteers and the Board of Trustee’s. This has helped reduce our expenditure considerably and has put us in a stronger position for next year. ## **Volunteers** We would like to thank our volunteers – David, Geof, Jennifer, Tina, Gary, Paul, Chris, Josh, Michael, Jean, Roger, Peter, Tracey, Terrance, Ben and all the trustees at CROPS that have given their time, dedication and support to enable CROPS to continue to support the local community. We also would like to thank the Royal Navy for their continued support in supplying volunteers to help with the gardens and repairs and renewals of the community centre. **4** Community Regeneration Outreach Projects Limited . Charity Reg. No.. Company Reg No: 1085090 3715169 Investment Policy Funds held by the charity in bank accounts are, at all times, already allocated for a specific purpose or purposes. Funding may be received as a lump sum or over a period of time, but all funding is used for the purpose for which It was originally given and therefore cannot be invested anywhere else. All income form the activities of the centre is put into running costs for the benefit of the whole of the community of Keyham. Risk Statement The charity is aware of the various risks to which it may be subjected and documented systems are in Pla￿ to deal with them. Trustee's The following trustee's, who were also directors served during the year: J Underwood (Chair) P Lambert R Mitchell C Storer T Allen B Brunel J Etheridge K Tole Approved by order of the board of trustees and signed on ils behalf by: ennifer Etheridge (Vice Chair of Trustees) Date. 24th January 2024 R•port of thè Ind•pènd•nt Examlnor to tho Trust•o8 of th• ¢harlty on th• accounts for tho year anded 31 March 2023 I report on the finanaal statements of Communily Regeneration Outreach Prcjecls Limited for the year ended 31 March 2023 which have been prepared in accordance with the Charflies Act 2011 (the Act} and wilh the Finanoal ReportI￿g Standard 102, (effective 1st January 20161 adapted lo meet the needsof unincorporated Organisalions, as modrfied by FRS 102 SORP (Statement of Recommended Practice lor Accounting and Reporting by Chariliesl 2015 las amended by the Bulletin issued in Febnjary 20161 published by the Charity Commission in England & Wales ICCEWI , effective January 2015 (The SORPI. under the hlslorlcal cosl convonlon and the a¢¢ounting policies Set outon page 15. Rosp•ctlvo rosponslbllltles of tho Trustsos and th• Ind•pondont Examlnor As the trustees of the charity you are responsible for the preparation of the accounts in acwrdance with Ihe requirements of the charities Act 2011 1.the Act, The Trustees consider that the audit requifemenl of Sect￿￿ 14411) of the Charities 2011 Ilhe Acll does not apply, and thal there is no requirement in Ihe Governing Document for the conducting of an audit. As a ￿nseqUenCe, the Trustees have elected that the financaal slalemenls be subject lo independent examination. Having satisfied myself Ihal the charity is not subject lo audit vnder any legal provision. or otherwise, and is eligible for independent examination, it is my re5ponsibllity to.. 8)examine the aecounts under SectK)n 145 of the Act. b}follow the procedures in the General Direct￿nS given by the Charity Cornmi5sion under seclion 14515llbl of the Acl and: c}stale whether p8rti¢ular m8tter$ have come lo my 8llenlion. Basls of Independent Exarnlnorfs Statement and scopo ol work undertaken I conducted my examination in accordance with the General Directions given by the Charlty Commission under section 14515}Ibl of Ihe Act. setting oul Ihe dutie$ of an Independent Examiner in relation lo Ihe conducting of an Independent Examinatton. An Independent Examination includes a review of the accounting records kepl by the charity and of the accounting systerns employed by the charity and a comparison of Ihe financial statements presented with those records. It also includes consideralion of any unusual items or disclosures in the financial slalemenls, and seeking explanat￿nS from you, as Trustees, concerning such matters. The purpose of the examination is to establish as lar as posslble that there have been no br8aches of charity18gislalion and that the financial slalemenls comply with the SORP, on a test basis. of evidence relevant to Ihe amounts and disclosures in the financial statements. The procedures undertaken do not provide all the evidence Ihal would be required in an audit . and inlomallon supplied by the TnJstees in the ccurse of the examinats.on is not subjec18d to audit tesls or 8nquiries, and consequently I do not express an audit opinion on the view glven by the financial slalements, and in particular, l express no opinion a5 to whelher the financial statements give a true and fair view of the affairs of charity. and my report is limited to the matters sel out in the statement bèlow. I planned and performed my exaTninalion so as to satisfy mysetf that the objectives of the IndepBndent Examination ara achieved and before finalising the reporL l obtained wrillen assuranc8s frcffi the Trustees of all material matters. Independent Examlnerf8 Ststsment, Report and Oplnlon Subject to the limitations upon the scope of rny work as detsiled above, in connection wilh myexamination, I can confimi that: . This 15 a rewrt In respecl of an examination Ca￿led out under 145 of the Act and in accordance wilh General Directions given by the Charity Commission under section 145(5)(blof the Act which may be applicable: and that no matter has come to my attention in connection wrth my examination which glves mereasonable cause to believe that in any material respect the r8quir8m8nts: _ to keep accounting records in accordance with Section 130 of The Charities Act 2011: when preparing accounts on an accrual's basis, to prepare financial statements which accordwith the accounting records and comply with the accounting requirements of the Act and the Regulations setting out the fomi and content of charily accounts. have been prepared in accordance with The Charities Act 2011. and with the methods andprinaples set out in the FRS102 Stalemenl of Recommended Practice Accounting and Reporting by Charitie5 (effective January 2016) have not been mel or to which. in my opiniori. attention should be drawn In my report in order toenable a proper understanding of the accounts to be reached. Merlin Mbahln FAAT, MIP - Independent Examiner of Clear Blue Sky Accountancy Lld Licensed Accountants 30B Crty Business Park Somer5et Place PL3 4BB This report was slgned on 15 January 2024 Communlty Regeneratlon Outreach Projects Limlted Charity Reg. Number: Company Reg. Number: 1085090 3715169 Statement of Financial Activities For the year ending 31s1 March 2023 Unrestrlctod Reslrlcted Total Total Funds Funds 2023 2022 Incomlng Resources Incomlng Resources from generated fvnds Room Hire and refreshments: Events Income: Other Income: Voluntary Income.. £17.347 £1,105 £3.265 £735 £17.347 £1.105 £3,265 £735 £10.713 £123 £0 £604 Incoming Resources from Charltable Actlvltles GrantslProjects: £0 £40,563 £40.563 £9.271 Total Incoming Resources: £22,453 £40,563 £63,016 £20,711 Resources Expended Direct Charilable Expenditure 3 Governance Costs £31.714 £10,571 £42.286 £22,607 Total Resources Expended £31,714 £10,571 £42.286 £22,607 NET INCOMINGI{OUTGOING) -£9,261 £29,991 £20.730 -£1,896 Total funds brought forward £24.533 -£1.416 £23.117 £27.821 Total funds carried forward £15,272 £28,575 £43.847 £25,925 'The notes form part of the financial ststements Communlty Regeneratlon Outreach Projects Llmlted Charity Reg. Number. Company Reg. Number, 1085090 3715169 Balance Sheet at 31* March 2023 2023 2022 Notes Fixed Assets Tangible Assets £3,388 £3,457 Current Assets Current Account (acc1) Deposit Account Cash in hand £13.883 £26.763 £113 £12.678 £9.677 £113 £44.147 £25.925 Creditors: Amounts falling due wlU)in one year £300 £333 Net Current Assets £43,847 £25.592 Net Assets £43,847 £25,592 Funds Unrestricted Funds Restricted Funds £15.272 £28.575 -£1,571 £27,496 £43,847 £25,925 he notes fomi part of the finanoal statements Community Regeneration Outreach Projects Limited Charity Reg No.. 1085090 Company Reg. No: 3715169 Balance Sheet- continued At 31st March 2023 The charitable company is entitled to exemption from audil under Section 477 of the Companies Act 2006 for the year ended 31st March 2023. The members have not required the charitable ccimpany to obtain an audrt of Its financial statements for the year ended 31 st March 2023 In accordance with Section 476 01 the CompanEs Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records Ihat comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the slate of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which 01he￿iSe comply wrth the requirements of the Companies Act 2006 relating to the financial statements, so far as applicable to the charitable company, These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies. The financial statements were approved by the Board of Trustee's on 24th January 2024 and ,ye signed on its behalf by: Jenn r Etheridge (Vice Chair of Trus ees) The notes form part of Ihese financial statements. 10 ## **Community Regeneration Outreach Projects Limited** Charity Reg. No: 1085090 Company Reg. No: 3715169 ## **NOTES ON FINANCIAL STATEMENTS For the year ended 31st March 2023** ## 1. **Accounting Policies** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’. Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The accounts have been prepared under the historical cost convention. ## **Income Recognition from Grants** Income from grants is included in incoming resources when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. If the grants are received as an “up front” payment for which conditions of payments have yet to be met then the income is deferred until the conditions have been met. ## **Restricted Projects** When donors specify that the grants given to the charity must be used for a specific purpose the funds for these projects are restricted and accounted for as such. At the end of a specific project a surplus of deficit balance may be transferred to unrestricted general funds at the discretion of the trustee’s and if permitted by the funds. ## **Tangible Fixed Assets** Tangible assets are depreciated on a straight line basis over their estimated useful lives, at the following rates:Leasehold Property (KGP Centre) 10% Fixtures and Fittings 15% Computer Equipment 33.33% ## **Basis of allocation of expenditure** Expenses which relate to both the objects of the charity and the administration of the charity have been apportioned on the following basis: % of Expenses Direct Charitable Expenditure 75% Management and Administration 25% Resources expended are included in the Statement of Financial Activities on an accruals basis inclusive of any VAT, which cannot be recovered. **11** Communlty Rogeneratlon Outreach Proje￿9 Llmlted Charity Reg. Number: Company Reg. Number: 1085090 3715169 2. Incomlng Resources Cost Net incoming resources are after charging Accountancy Depreciation written of tangible fixed assels 2023 2022 £63,016 £918 £20,711 £400 3. Dlrect Charltable Expendlture General Restrlcted 2023 2023 Total 2022 Total 2022 Community Centre Costs £31,714 £10,571 £42,286 £22,607 £31,714 £10,571 £42,286 £22,607 4.Trustees' Remuneratlon and Beneflts There were no twstees. remuneration or olher benefits for the year ended 31 March 2023 nor for Ihe year ended 31 March 2022. Trustees. expenses There were no trustees. expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. 5. Staff Costs 2023 £21,579 2022 £9.937 Wages and Salaries The average number of employee's during the year was as follows: 2022 2021 No. Full time Part time 12 Communlty Regeneratlon Outreach Projects Llmlted Charity Reg. Number. Company Reg. Number.. 1085090 3715169 6. Tanglble Flxed Assets Cost KGP Centre 2°/. Flxtures & Fittings 15/. Total At 1st April 2022 Additions £1 £6,523 £850 £6,524 £850 At 31st March 2023 £1 £7,373 £7.374 Depreclatlon At 1 sl April 2022 Charge of year £400 £918 £3.067 £918 At 31" March 2023 £0 £1,318 £3,985 Net Book Amount As at 31. March 2023 £1 £6,055 £3,389 As at 31 March 2022 £1 £6,123 £3,457 13 Communlty Regeneratlon Outreach Projects Llmlted Charity Reg. Number: Company Reg. Number,, 1085090 3715169 7. Creditors: Amounts falling in one year Accounting fee 2023 2022 300 Accounllng fee Lidl 300 33 333 300 8. Movement In Funds At114122 Net movement in funds At114123 Unrestricted Funds General fund -£1,571 £16.843 £15,272 Restricted funds £27,496 £1,079 £28,575 TOTAL FUNDS £25,925 £17,922 £43,847 Net movement in funds, included in the above are as follows: Incoming Resources Resources Expended Movement in Funds Unrestricted Funds General fund -£9,261 £31,714) -£40,976 Restricted funds £29,991 £10,571 ) -£19.420 TOTAL FUNDS £20,730 £42,286) -£21.556 9. Ultlmale Conlrolllng Party The charity was under the control of the trustees, who are also directors of the company throughout the year. 14 Community Regeneration Outreach Projects Limited Charity Reg. Number. Company Reg. Number: 1085090 3715169 Detalled Statement of Flnanclal Actlvltles For the Year Ended 31 March 2023 Incoming Resources 2023 Investment Income Deposit account interest £0 Incomlng Resources From generated Funds Roorn Hire and Refreshments Events Income Other Income Voluntary Income £17.347 £1,105 £3.265 £735 Incoming Resources From charitable activities GrantslProjects £40.563 Total Incoming Resources £63.016 This page does not form part of the ststuary financial statements 15 Community Regeneration Outreach Projects Limited Charity Registration Number: Company Regislration Number: 1085090 3715169 Expendlture DSrect Charltable Management Total & Admin £5.395 £276 £1.715 £438 £215 £313 £34 £200 £842 £447 £62 £404 £230 £10.571 Staffing salaries Legal and professional Aclivity I workshop costs Payroll admin Rates Insurance Print, post & stat. Telephone & Intemet Light & heat Rep & Ren. Waste Subscriptions Depreciation Charges £16,184 £829 £5,146 £1,315 £645 £939 £103 £600 £2,526 £1,341 £186 £1,212 £689 £31,714 £21,579 £1,105 £6,862 £1,753 £860 £1,252 £137 £800 £3,368 £1,788 £248 £1,616 £918 £42,286 16