EAST GRINSTEAD U3A Accounts 31 August 2024 EAST GRINsfEAD U3A Trustees, Annual Report for the year ending 31 August 2024 Registered Charity 1084934 Contact address: 16 Willow Close East Grinstead RH19 2DQ Trustees Susan Hodgson Keith Mason Valerie Wade Andrea Trigg Katrina Whitfield Janet Taylor John Wells Malcolm Francis Gary Wood Chair Treasurer Assistant Treasurer (Appointed 27107/2024) Secretary Membership Secretary Groups Co-ordinator IT Support- Beacon IT Support - Website (Appointed 22/11/2023) Event Co-OrdinatOT Stru¢ture• governance and management The charity is constituted as an unincorporated association. The governing document of East Grinstead U3A is its constitution as adopted in 1995 and amended 2001, 2005, 2018 and 2020. Management of East Grinstead U3A is vested in a committee, whose rnembers are the trustees of the charity. Trustees are appointed by the management committee and elected at the annual general meeting. Objects of the charity The advancement of education and, in particuSar, the education of older people and those who are retired from full time work, by all means, including associated activities conducive to learning and personal development Main activities The promotion of educational activities among older people and the encouragement of social gatherings, achieved by the creation of separate self-help groups underthe umbrella of our organisation. Typical 8roups include". bridge, singing, science, arts, foreign languages, discussion, walking etc. Achievements and performance We have had another very successful year and we now have over 700 members and have once again expanded the number, and range, of the interest groups we offer. This is thanks to those members who willingly share their talents and give of their time to lead our groups. Janet Taylor is our Groups Coordinator and she mana8e5 the groups supported by John Wells, who deals with our IT sofmare. EAsf GRIN￿EAD U3A Trustees 'Annual Report for the year ending 31 August 2024 {continued) Achievements and perfomiance (continued) This year we have a new committee member, Malcolm Francis who is also an expert on all things IT. Malcolm has been the driving force behind the makeover of our website. The new website has an updated design and is easier forourgroup leaders and members to connect and engage with. We have plans to make it more inviting and colourful as we are aware this is the first place many people will come to for more information on EG u3a. This year we have continued to update our membership process and members can nowjoin via our website, as well as the usual methods. We hope to encourage more members to use these paperless methods to lighten the burden of Katrina Whiffield, our membership secretary. Our Monthty Open Meetings continue to prove very popular after our move to a larger venue. A number of our members don't belong to a specific group, but value the opportunty to meet with friends in a welcoming atmosphere on a regular basis. Gary Wood, our Events Coordinator, is in charge of booking interesting speakers and organising the afternoon. At these meetings, as well as members. we also welcome visitors. who can find out more about EG u3a in a friendly atrnosphere. We also invrte visitors to our annual Open Day, which is always very well attended. Gary is also in charge of organising outings for all the membership. We had a very successful coach trip to Rochester in the summer and a trip to Chatham Docks is planned for autumn. Two groups visited Sackville College, a beautiful Jacobean Almshouse, in summer and we are returning in December for two carol concerts. Of course, as well as leading the more academic study groups, our group leaders also organise a wide-range of outings and other activities. From walking to trips to London museums, golf to archery there really is something for everyone at EG u3a. We keep in touch with our members via our neww and colourful newsletter and we also have a private Facebook group, which any member can contribute too. Reserves At 31 August 2024, East Grinstead held bank balances of £29,584 (2023: £27,668) after excluding balances held for specific groups. The charity is in the process of asking Group Leaders to submit applications for funding from reserves to enable successful groups to purchase items of equipment. e£/ii/2.¥.. This report was approved by the Management Committee on... behalf by: and signed on its Susan Hodgson Chair ## **EAST GRINSTEAD U3A** ## **Independent Examiner's Report to the trustees of East Grinstead U3A** I report to the Trustees on my examination of the financial statements of East Grinstead U3A (the charity) for the year ended 31 August 2024. ## **Responsibilities and basis of report** As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or 2. the financial statements do not accord with those records; or 3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Darren Harding ACA FCCA DChA Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 lHT Dated: ........................ . 02/12/2024 3 EAST GRINSTEAD U3A Year ending 31 August 2024 Recei ts&Pa ments Account All receipts & payments a￿ un￿stricted 2023124 Total 2022123 Total Memberships Other group income Events & outings Donations SUN Dissolution Income Income tsx recoverable Interest received TOTAL RECEIPTS 10,686 24,893 9,543 317 13,341 22,701 6,396 175 2,172 1,414 16 46.869 Capitstion Newsletter Publicty U3A Magazine Group leaders, meetings Expenses of hub meetingslother Meridian events Room hire & group expenses Cost of events & outings Office expenses Storage charge Independent examinerfs fees Bank Charges Charrtable donations 2,780 169 90 3,546 1,038 2.144 22,878 7,408 1,692 168 516 581 2,748 414 30 850 1,771 20,869 7,093 2,009 3eo 490 525 Assets purchased TOTAL PAYMENTS 1,206 38.364 44.795 NET RECEIPTS & PAYMENTS 2,074 6,421 24,518 Cash funds brought forward Cash funds carried forward 30,939 Statement of Assets & Liabilities 2023124 Total 2022123 Total Cash funds are allocated to groups and U3A generally. as follows: U3A 29,584 27,668 Groups total 3,429 3,271 Assets retained for the charity's own use Projector screen Portable PA system including microphones Printer Display Board and Microphones Input Mixer, Microphone Stand and Leads Wireless Microphone and Leads Gazebo Storemaster Storage Box Sumup Card Reader Laptop Memory Epson Printer Laptop Speaker Amplifier System Laney Amp Yamaha Keyboard Portable Rope Barrier Microphone AudiolPA Equipment CornpLrter Upgrade 58 267 71 217 74 56 267 71 217 74 44 180 15 40 39 161 153 369 429 180 15 40 39 161 153 369 429 90 42 1,515 138 2,115 Liabilities 2023124 independent examination fee Memberships 2024r25 received earty Group attendance 2024125 recerved earty Chatham Docks visit final payment Room hire for 2023124 not yet invoiced 900 7,329 290 2,335 808 396 7,449 The accounts were approved by the Management Committee on ...... and signed on Èts behalf by Susan Hodgson Chair