EAST GRINSTEAD U3A Accounts 31 August 2023
EAST GRINSTEAD U3A
Trustees ’Annual Report for the year ending 31 August 2023 Registered Charity 1084934
Contact address: 16 Willow Close East Grinstead RH19 2DQ
Trustees
Susan Hodgson Chair Sandra Webb Chair (Resigned 16/11/2022) Keith Mason Treasurer Andrea Trigg Secretary (Appointed 15/07/2022) Linda Howard Secretary (Resigned 12/07/2022) Katrina Whitfield Membership Secretary (Appointed 16/11/2022) David Bignell Membership Secretary (Resigned 31/05/2023) Janet Taylor Groups Co-Ordinator (Appointed 16/11/2022) John Weils Beacon Administrator Gary Wood Event Coordinator (Appointed 02/09/2022) Julia Harris Event Coordinator (Resigned 08/09/2022) Michael Kilfiger Newsletter Editor (Resigned 16/11/2022) ian Tawse Sun Representative (Resigned 16/11/2022)
Structure, governance and management
The charity is constituted as an unincorporated association. The governing document of East Grinstead U3A is its constitution as adopted in 1995 and amended 2001, 2005, 2018 and 2020. Management of East Grinstead U3A is vested in a committee, whose members are the trustees of the charity. Trustees are appointed by the management committee and elected at the annual general meeting.
Objects of the charity
The advancement of education and, in particular, the education of older people and those who are retired from full time work, by all means, including associated activities conducive to learning and personal development.
Main activities
The promotion of educational activities among older people and the encouragement of social gatherings, achieved by the creation of separate self-help groups under the umbrella of our organisation. Typical groups include: bridge, singing, science, arts, foreign languages, discussion, walking etc.
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EAST GRINSTEAD U3A
Trustees ’Annual Report for the year ending 31 August 2023 (continued)
Achievements and performance
We have had a very successful year and have expanded the number, and range, of the interest groups we offer. This is thanks to those members who willingly share their talents and give up their time so freely, Thanks are also due to Janet Taylor, who manages and coordinates the groups, and to John Wells, who manages the IT software.
This year we have successfully moved to a paperless membership process which has lightened the burden of Katrina Whitfield, our membership secretary.
Our Monthly Open Meetings have proved particularly popular after our move to a larger venue. Gary Wood, our Events Coordinator, is in charge of booking interesting speakers and organising the afternoon. At these meetings, as well as members, we also welcome visitors, who can find out more about EG u3a in a friendly atmosphere. We also invite visitors to our annual Open Day, which is always very well attended.
This year we have changed the format and frequency of our newsletter and now publish a shorter, more colourful edition every two months, which has proved to be very popular.
Reserves
At 31 August 2023, East Grinstead U3A held bank balances of £27,667 (2022: £19,437) after excluding balances held for specific groups.
The charity is in the process of asking Group Leaders to submit applications for funding from reserves to enable successful groups to purchase items of equipment.
This report was approved by the Management Committee on ort hore and signed on its behalf by:
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A Elhosqrow
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Susan Hodgson Chair
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EAST GRINSTEAD U3A
Independent Examiner’s Report to the trustees of East Grinstead U3A
! report to the trustees on my examination of the financial statements of East Grinstead U3A (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
| report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. ! confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
- 2 the financial statements do not accord with those records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
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\ Mord.
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Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited T/A Alexandra Durrant
10a-12a High Street East Grinstead West Sussex RH19 3AW
Dated: etch ue
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| Receipts & PaymentsAccount | 2022/23 | 2021/22 | |
|---|---|---|---|
| Allreceipts&payments are unrestricted | Total | Total | |
| £ | £ | ||
| Memberships | 13,341 | 8,505 | |
| Othergroup income | 22,701 | 19,050 | |
| Events & outings | . | 6,396 | 5,993 |
| SUN Dissolution Income | 175 | 0 | |
| Income tax recoverable | 2,172 | 0 | |
| TOTALRECEIPTS | 44,785 | 33,548 | |
| Capitation | 2,748 | 2,636 | |
| Newsletter | 414 | 400 | |
| Publicity | 30 | 361 | |
| U3ANews | 0 | 4,680 | |
| Group leaders' meetings | 850 | 28 | |
| Expenses of hub meetings/other | Meridian events | 1,771 | 965 |
| Room hire& group expenses | 20,869 | 18,032 | |
| Cost ofevents & outings | 7,093 | 6,022 | |
| Office expenses | 2,009 | 3,140 | |
| Independent examiner's fees | 360 | 342 | |
| Bank charges | 490 | 370 | |
| Charitable donations | 525 | 0 | |
| 37,158 | 33,976 | ||
| Assets purchased | 1,206 | 515 | |
| TOTALPAYMENTS | 38,364 | 34,491 | |
| NET RECEIPTS & PAYMENTS | 6,421 | -943 | |
| Cash funds brought forward | 24,518 | 25,461 | |
| Cashfundscarriedforward | 30,939 | 24,518 |
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| Statement ofAssets & Liabilities | 2022/23 | 2021/22 |
|---|---|---|
| Total | Total | |
| £ | £ | |
| Cash funds are allocated togroupsand U3A generally, as follows: | ||
| U3A | 27,668 | 19,437 |
| Groups total | 3,271 | 5,081 |
| 30,939 | 24,518 | |
| Assets retained forthe charity'sown use | ||
| Projector screen | 56 | 56 |
| Portable PA system including microphones | 267 | 267 |
| Printer | 71 | 71 |
| Display Board and Microphones | 217 | 217 |
| Input Mixer, Microphone Stand and Leads | 74 | 74 |
| Wireless Microphone and Leads | 44 | 44 |
| Gazebo | 180 | 180 |
| Storemaster Storage Box | 15 | 0 |
| SumUp Card Reader | 40 | 0 |
| Laptop Memory | 39 | 0 |
| Epson Printer | 161 | 0 |
| Laptop SpeakerAmplifier System | 153 | 0 |
| LaneyAmp | 369 | 0 |
| Yamaha Keyboard | 429 | 0 |
| 2,115 | 909 | |
| Liabilities | ||
| 2021/22 independent examination fee | 396 | 350 |
| Memberships 2022/23 received early | 7,449 | 5,560 |
| 7,845 | 5,910 |
The accounts were approved by the Management Committee on 674LEAR VARY 20 2¢ and signed on its behalf by
Susan Hodgson Chair
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