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2021-07-31-accounts

GAP - A THANET COMMUNITY PROJECT

TRUSTEES' ANNUAL REPORT AND EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

GAP - A THANET COMMUNITY PROJECT

CONTENTS

Pages
Trustees' Annual Report 1 - 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 - 19

GAP - A THANET COMMUNITY PROJECT

Page 1

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

The Trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 July 2021.

The financial statements comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Registration Number

1084622

Principal Address

Queens Road Baptist Church Queens Road Broadstairs Kent CT10 1NU

STEERING GROUP MEMBERS

Trustees (Executive Members)

Rev Dr S Cave Chair, Ex Officio Trustee Mrs J Shepherd Treasurer Mr R Bonner Mr B Watson Mr J Jervis Secretary Mr M Jupp Staff Mrs G Corker General Manager Mrs O Bull Operations Manager (from 1.6.20) Volunteers Mrs Joan Brown Mrs Jeanette Harris

Bankers

Lloyds Bank Plc CCLA Investment Management Limited

Independent Examiner

Mr S J Wren FCCA Accountancy Matters (Kent) Limited 31 Queen Street Ramsgate Kent CT11 9DZ

GAP - A THANET COMMUNITY PROJECT

Page 2

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Gap – A Thanet Community Project was registered as a charity on 11 January 2001, and the charity is an unincorporated association governed by its Constitution formulated on 26 September 2000, amended 7 February 2005. Trustees are appointed by the executive committee, subject to approval at the following annual general meeting, which is normally held in November. The names of the trustees who served during the year are stated below. Trustee meetings with Steering Group members are held on a monthly basis, with further ad hoc meetings being called as necessary. The General Manager and Operations Manager (the Key Management Personnel as defined by the Charity SORP) have overall responsibility for all operational activity, service quality and development, within a budget set and monitored by the board of trustees.

Gap employs five salaried staff who are all part-time; a General Manager, an Operations Manager, a Bookkeeper, a Café Manager, and a Children’s & Family Co-ordinator. There are also seven sessional workers supporting groups and activities

OBJECTIVES AND ACTIVITIES

As recorded in the constitution The Gap Project’s charity objectives are:-

‘To run a Community project which will promote and further the well-being and quality of life, relieve poverty where possible, improve family relationships and advance educational opportunities of a wide age range of people, particularly the disadvantaged and vulnerable in the Thanet community. It is based on Christian principles, non-judgemental and holistic in its purposes. In these objects it seeks to work with other agencies, both statutory and voluntary.’

The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing their aims and objectives and in planning future activities. In particular the trustees consider how planned activities will contribute to the charity’s aims and objectives.

The Gap Project serves the deprived community of Thanet in East Kent and it is the most deprived local authority in Kent. The Project is inclusive and engages with all ages and backgrounds.

Key groups and activities (including functioning during lockdown restrictions) that take place each week include:

Community Cafe

The Café was open Tuesday to Friday from August to December 2020. It was closed for Covid reasons and reopened on May 17th when restrictions were eased. There is a dedicated team of volunteers, including many people with additional needs or long-term conditions

GAP - A THANET COMMUNITY PROJECT

Page 3

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

OBJECTIVES AND ACTIVITIES - cont'd

Rainbows under 5's and parents

Between September and December 2020, we were able to run two creche sessions and two baby focus groups within the safety of covid restrictions: supporting parents through a seriously stressful time. When we went back into lockdown in and through to the easing in April 2020 we continued with telephone contact, doorstep visitation and regular activity packs. During this time, we supported 80 families.

Since April 2021 we have re-established all our regular activities. Two crèche sessions, on a Wednesday and Thursday morning, a parents and toddlers group on a Tuesday morning. There is a baby focus group offering support, advice and peer support on a Thursday afternoon. Furthermore, the Team Leader provides one to one appointments, telephone support and advice to people needing further help. Many food parcels are given out to needy families, and they are also able to make use of our fair share café scheme to get a hot meal for all the family.

Numbers are :

Seniors

Sit & Be Fit

�From August 2020 to December 2020, we introduced three smaller sessions of sit and be fit on a Monday morning. Following the easing of lockdown we restarted in April 2021, again with the three groups.

Friday Club

Friday Club ran from 10 – 12am between August and December 2020 and was re-instated as soon as lockdown eased in April 2021. During the lockdown period we maintained contact with our seniors; many were completely isolated and alone. Regular telephone calls, parcels, afternoon teas and doorstop visitation.

The Friday group restarted in April 2021 providing activities from 10.30am – 12.30pm. They then meet for lunch in the Café until 2pm. Transport is provided for those that need it.

Homeless drop-in

Drop-in sessions have been held two afternoons a week, between 2.30 and 4.30pm, for those who are homeless or insecurely housed. This has continued throughout the period, including during lockdown. The project provides a hot meal, laundry and shower facilities, use of a phone and clothing and food parcels. The collaborative council-led RISE service attends the drop-in every Tuesday (but not during lockdown). Support is also provided where needed with drug and alcohol misuse, mental health issues and supported accommodation. We have worked in partnership with the Winter Shelter that operates in the same town as the Project. Tesco’s and other local stores donate food, and we receive a fare-share delivery once a week.

GAP - A THANET COMMUNITY PROJECT

Page 4

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

OBJECTIVES AND ACTIVITIES - cont'd

Education & training

Literacy & Numeracy

�A qualified tutor offers Literacy and Numeracy courses tailored to individual needs. �Throughout lockdown the tutor has provided on-line courses and supported her students. Many have learning disabilities or learning needs and are alone and isolated.

Numbers are :

During the year we partnered with The Skills Network who offered free on-line courses.

Well-being café

During lockdown we have provided an on-line well-being course. In April we restarted the Well-being Café. We focus on physical, emotional, social, spiritual and intellectual well-being. Each week people struggling with mental health issues and loneliness engage in activities together. It begins with a well-being activity/discussion. There is craft, games and a range of other activities. The group is diverse in age, ethnicity, gender and ability and is vibrant and engaging.

WEB

WEB (Welcome Every Body) is an evening group, for adults with additional needs. This group is for people to meet and socialise, relieving isolation, as well as to undertake meaningful leisure, creative, physical, cookery and vocational activities. People come along independently or with a care worker and many who attend are living in local residential facilities. They have only met together once during this year, due to Covid restrictions. Some have joined the Well-being courses and Well-being Café. Others have volunteered in the Café and Shop.

Numbers - 35

Youth

There were youth activities on a Thursday evening for age 11-16 from September to December 2020. During lockdown there were regular zoom sessions, and we delivered a range of activity bags. During the summer there were opportunities to meet at the park and beach. Many of the young people were struggling with mental health issues prior to covid and since the pandemic there is a noticeable increase in this issue. The Youth development worker has mentored many of the young people.

Numbers - 30

Gap in the Market shop

The company (Gap Project Trading Company Ltd) running the shop has benefited from some governments grants during the pandemic which has enabled it to remain in profit and donate over £12,000 to the project. Since the easing of lockdown, the takings have increased considerably. The shop appointed a new part-time Manager on 2nd January, 2021. The General Manager supervises the Shop Manager and together with Roy Bonner a trustee they provide a link with the shop. The Trustees of the Gap Project continue to monitor the progress of the shop.

GAP - A THANET COMMUNITY PROJECT

Page 5

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

ACHIEVEMENTS AND PERFORMANCE

The Gap Project makes a highly significant contribution to the local community, providing groups to further its charitable objectives. Groups and activities promote wellbeing, address issues of poverty, poor education and family relationships. The Project interfaces with approximately 1000 people each week including café customers and is supported by approx. 150 volunteers. A significant part of staff time is spent supporting volunteers; approximately 40% of the volunteers have a learning disability or a long-term condition. Staff offer one to one support when required and are often involved in advocacy, attending appointments, advice and guidance.

The Project was strategically in a strong place to respond to the COVID-19 crisis and continued to provide, all be it in a different way, an invaluable and essential support service to the Thanet community.

Some of the main achievements, aside from the regular groups and activities provided for the benefit of the community this year, are as follows:

FINANCIAL REVIEW

Financial position

The results of the charity for the year are set out in the Financial Statements. Overall the total income for the year was £87,347 (2020 - £162,867) and expenditure was £108,591 (2020 - £154,176) giving a deficit for the year of £21,244 (2020 - surplus £8,691). We continue to prepare the accounts on an accruals basis as we feel that this better represents the financial status of the charity and gives clarity to funders.

Principal funding sources

Principal funding sources for the year were £74,108 (2020 - £110,085) grants and donations, fees and takings £13,233 (2020 - £52,643). Expenditure has supported the key objectives of providing groups, activities, and individual support for the deprived community of Thanet.

Reserves Policy and going concern

The trustees review the level of reserves periodically to ensure the charity is managed efficiently and to provide a buffer for uninterrupted services. It is their policy to maintain unrestricted funds at a level which equates to between three and six months expenditure. This provides sufficient funds to cover management, administration and running costs.

GAP - A THANET COMMUNITY PROJECT

Page 6

TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 JULY 2021

DEVELOPMENT PLANS

These include:

Signed on behalf of the Board of Trustees by :

Rev Dr S Cave -Chair

Date : 12 November 2021

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF

Page 7

GAP - A THANET COMMUNITY PROJECT

I report to the trustees on my examination of the accounts of the charity for the year ended 31 July 2021 which are set out on pages 8 to 19.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect :

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

S J Wren FCCA Accountancy Matters (Kent) Limited Chartered Certified Accountants 31 Queen Street Ramsgate Kent CT11 9DZ

Date : 15 November 2021

GAP - A THANET COMMUNITY PROJECT

Page 8

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 JULY 2021

Unrestricted
funds
£
Notes
INCOME
Donations and grants
2
58,400
Charitable activities
3
13,233
Other trading activities
4
-
Investment income
5
6
TOTAL INCOME
71,639
EXPENDITURE
Cost of raising funds
4,792
Charitable activities
102,589
TOTAL EXPENDITURE
6
107,381
NET INCOME/(EXPENDITURE) FOR THE YEAR
BEFORE TRANSFERS
(35,742)
Transfers between funds
13
21,386
NET MOVEMENT IN FUNDS FOR THE YEAR
(14,356)
Balance as at 1 August 2020
75,425
BALANCE AT 31 JULY 2021
61,069		 Restricted
funds
£
15,708
-
-
-
15,708
-
1,210
1,210
14,498
(21,386)
(6,888)
15,617
8,729		 2021
2020
Total
Total
funds
funds
£
£
74,108
110,085
13,233
52,643
-
-
6
139
87,347
162,867
4,792
6,203
103,799
147,973
108,591
154,176
(21,244)
8,691
-
-
(21,244)
8,691
91,042
82,351
69,798
91,042

GAP - A THANET COMMUNITY PROJECT

Page 9

BALANCE SHEET AS AT 31 JULY 2021

Notes
FIXED ASSETS
Tangible assets
8
Investments
9
CURRENT ASSETS
Stock
Debtors and prepayments
10
Cash at bank and in hand
CURRENT LIABILITIES
Creditors: amounts falling due within one
year
11
NET ASSETS
12
Represented by:
FUNDS OF THE CHARITY
Unrestricted general fund
13
Designated fund
13
Restricted funds
13
TOTAL FUNDS		 700
2,067
81,864
84,631
15,838		 2021
£
1,005
-
1,005
700
1,977
101,641
104,318
14,832
68,793
69,798
56,069
5,000
8,729
69,798		 2020
£
1,556
-
1,556
89,486
91,042
70,425
5,000
15,617
91,042

Approved and signed for issue by the Trustees on 12 November 2021.

Mrs J Shepherd - Treasurer Rev Dr S Cave - Chair

GAP - A THANET COMMUNITY PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

Page 10

1 ACCOUNTING POLICIES

a) Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities : Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.

GAP - A Thanet Community Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

The Trustees have met regularly during the Covid-19 crisis to review the charity's financial position under the changing circumstances and at the end of the financial year ended 31 July 2021 had a reasonable expectation that the charity would have adequate resources to continue as a going concern. Accordingly, they continue to adopt the going concern basis in preparing the financial statements. The trustees will continue to monitor the situation over the coming months.

c) Income

Grants receivable - grants made to finance the activities of the Charity are credited to the statement of financial activities (SOFA) accounting in the period to which they relate.

Other income - other income, including donations, gifts and bank interest are included as they were received.

Deferred income - income received before the balance sheet date in respect of contract activities to be carried out after the balance sheet date will be reflected within deferred income on the balance sheet.

All expenditure is accounted for on an accruals basis and includes VAT where applicable. Expenditure has been included under expense categories that aggregate all costs for allocation to activities.

Charitable expenditure - comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries. It includes both those costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them, including governance costs (costs associated with meeting the constitutional and statutory requirements of the charity and includes the Independent Examiners fee).

Tangible fixed assets costing more than £250 are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life of 4 years.

GAP - A THANET COMMUNITY PROJECT

Page 11

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

1 ACCOUNTING POLICIES

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The aim of each restricted fund is set out in the notes to the financial statements.

No significant judgements or estimates have had to be made by the Trustees in preparing these financial statements.

GAP - A THANET COMMUNITY PROJECT

Page 12

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

2 DONATIONS AND GRANTS

Unrestricted
funds
£
Donations
Gap Project Trading Co. Ltd - Donation
12,290
Queens Road Baptist Church
4,225
Coronavirus fund donations
-
Other donations
9,142
Grants :
Colyer-Fergusson Charitable Trust
-
Coronavirus Job Retention Scheme
27,743
The Thomas Wall Trust
-
The Bailey Thomas Charitable Fund
-
Kent Community Foundation
-
Whitehead Monckton
-
The Childwick Trust
-
National Lottery Awards for All
-
Souter Charitable Trust
-
Bishop Radford Trust
-
Broadstairs Town Council
-
Kent County Council
-
The Roger De Haan Charitable Trust
-
Alchemy Trust
-
The Albert Hunt Trust
-
WG Edwards Charitable Foundation
Gibbons Family Trust
-
The Lawson Trust
-
The Henry Smith Charity
-
Garfield Weston Foundation
-
Colyer-Fergusson Charitable Trust
5,000
58,400		 Restricted
funds
£
-
-
-
-
-
-
1,208
1,000
4,000
-
-
-
-
-
-
-
-
-
-
-
2,000
-
-
7,500
-
15,708		 2021
2020
Total
Total
funds
funds
£
£
12,290
3,466
4,225
3,555
-
13,050
9,142
12,335
-
20,000
27,743
7,694
1,208
-
1,000
-
4,000
-
-
1,500
-
2,500
-
9,195
-
2,295
-
1,000
-
2,000
-
2,000
-
1,000
-
1,000
-
2,500
-
1,745
2,000
2,000
-
2,500
-
10,000
7,500
3,750
5,000
5,000
74,108
110,085

3 INCOME FROM CHARITABLE ACTIVITIES

Unrestricted
funds
£
Café income
10,687
Creche
1,664
Work Placements
-
Wages recharged
-
Other fees receivable
882
13,233		 Restricted
funds
£
-
-
-
-
-
-		 2021
2020
Total
Total
funds
funds
£
£
10,687
44,515
1,664
3,377
-
560
-
-
882
4,191
13,233
52,643

GAP - A THANET COMMUNITY PROJECT

Page 13

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

4 OTHER TRADING ACTIVITIES

5 INVESTMENT INCOME

Bank interest receivable
6
EXPENDITURE
Unrestricted
funds
£
Cost of raising funds
Wages and salaries
4,384
Publicity
408
4,792
Charitable activities costs
Wages and salaries
47,397
Café costs (adjusted for stock)
5,445
Friday Lunch Club costs
-
Other Community Centre activities
2,191
Mosaic
-
Travel costs
88
Volunteer costs
-
Training
-
Repairs and renewals
601
Use of premises
13,650
Insurance
1,695
Licenses and permits
588
Subscriptions
742
Sundries
337
Depreciation
1,201
Support costs
Wages and salaries
20,930
Printing, Postage and stationery
1,276
Telephone
818
Bank charges
139
Coronavirus costs
-
Governance costs
Wages and salaries
4,657
AGM costs
-
Independent Examiner's fee
834
102,589
Total expenditure
107,381		 -
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,210
-
-
-
1,210
1,210		 6
2021
Total
funds
£
4,384
408
4,792
47,397
5,445
-
2,191
-
88
-
-
601
13,650
1,695
588
742
337
1,201
20,930
1,276
818
139
1,210
4,657
-
834
103,799
108,591		 139
2020
Total
funds
£
5,795
408
6,203
59,508
18,510
1,112
6,123
2,250
399
1,551
380
2,104
13,650
1,626
795
210
504
1,177
24,562
1,429
879
581
4,150
5,639
-
834
147,973
154,176

6 EXPENDITURE

GAP - A THANET COMMUNITY PROJECT

Page 14

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

7
INFORMATION REGARDING EMPLOYEES
Wages and salaries
Sub contract
Social security costs
Employer pension contributions
Employment Allowance		 2021
2020
£
£
74,942
88,782
1,747
4,911
2,359
3,486
679
937
(2,359)
(2,612)
77,368
95,504

The average monthly head count was 12 (2020 - 16) staff.

The average number of employees based on full time equivalents was 4 (2020 - 5).

No employee received remuneration of more than £60,000 during the year.

No Trustees received remuneration or were reimbursed expenses during the year.

The total employee benefits (including employers national insurance) of the key management personnel of the charity were £30,464 (2020 - £38,116).

8 FIXED ASSETS

Cost
As at 1 August 2020
Additions
As at 31 July 2021
Depreciation
As at 1 August 2020
Charge for the year
As at 31 July 2021
Net book value
As at 31 July 2021
As at 31 July 2020		 Fixtures &
fittings
£
4,151
-
4,151
2,665
969
3,634
517
1,486		 & equipment
£
279
650
929
209
232
441
488
70
Computers		 Total
£
4,430
650
5,080
2,874
1,201
4,075
1,005
1,556

9 INVESTMENTS

The charity owns 5,000 (2020 - 5,000) ordinary shares of £1 each in its wholly owned subsidiary company Gap Project Trading Company Limited which is incorporated in the United Kingdom (Company Reg No. 9696909). The shares are held in the name of Stephen Cave on behalf of the charity. The company's year end has been changed from 31 July to 31 December, and the company's statutory accounts for the period ended 31 December 2020 show a profit of £12,290 (31.7.19 - £8,387) with total funds of £17,290 (31.7.19 - £8,466). As at 31 July 2021, profits of £12,290 (31.7.19 - £3,466) have been gifted to the charity.

GAP - A THANET COMMUNITY PROJECT

Page 15

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

10 DEBTORS
Trade debtors
Other debtors
Accrued income
Prepayments
11 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Taxation and social security
Other creditors
Accruals
Deferred income
12 ANALYSIS OF NET ASSETS BETWEEN FUND
General
Designated
funds
funds
£
£
Fixed assets
1,005
-
Current assets
70,902
5,000
Current liabilities
(15,838)
-
Net assets as at 31 July 2021
56,069
5,000
ANALYSIS OF NET ASSETS BETWEEN FUND - PREVIOUS YEAR
General
Designated
funds
funds
£
£
Fixed assets
1,556
-
Current assets
83,701
5,000
Current liabilities
(14,832)
-
Net assets as at 31 July 2020
70,425
5,000		 2021
£
802
87
-
1,178
2,067
2021
£
901
636
167
834
13,300
15,838
Restricted
funds
£
-
8,729
-
8,729
Restricted
funds
£
-
15,617
-
15,617		 2020
£
54
818
-
1,105
1,977
2020
£
2,236
512
-
834
11,250
14,832
Total
£
1,005
84,631
(15,838)
69,798
Total
£
1,556
104,318
(14,832)
91,042

GAP - A THANET COMMUNITY PROJECT

Page 16

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

13 MOVEMENT IN FUNDS
Restricted funds
Coronavirus fund
IT fund
Homeless fund
Community Café
Under 5's fund
Well-being Café
Youth Work fund
Web Group fund
Music Group fund
Total Restricted funds
Designated fund
Project Development
Unrestricted general funds
Total funds		 As at
1 08 2020
£
8,900
-
-
-
1,532
1,148
-
2,292
1,745
15,617
5,000
70,425
91,042		 Income Expenditure
£
£
(1,210)
1,208
-
7,500
-
4,000
-
-
-
-
-
2,000
-
1,000
-
-
-
15,708
(1,210)
-
-
71,639
(107,381)
87,347
(108,591)		 As at
Transfers
31 07 2021
£
£
(7,690)
-
-
1,208
(7,500)
-
(4,000)
-
(1,532)
-
(664)
484
-
2,000
-
3,292
-
1,745
(21,386)
8,729
-
5,000
21,386
56,069
-
69,798

RESTRICTED FUNDS

Coronavirus fund

Funding received last year, £6,500 - Martin Lewis Charities Aid Foundation, £1,900 - Rotary Club, £3,300 - Kent Community Foundation, £1,000 - Kent County Council and donations of £350 for supporting vulnerable families during Covid-19 lockdown. The balance of these funds were used towards the running costs of the Cafe which was kept open but was running at a loss during the year.

IT fund

A grant of £1,208 was received from the Thomas Wall Trust to support training in IT Skills for Life, enabling people to learn skills for job searching, communication and shopping. Due to the pandemic, this project did not start until after the year end.

Homeless fund

Grants received from Garfield Weston Foundation (£7,500 part of total funds of £15,000 for two years from February 2020). These funds were given towards the costs of the homeless work, for adults who are homeless, insecurely housed or in financial need. Offering a shower, food, laundry, an opportunity to engage with other agencies.

Community Café

A grant for £4,000 was received from the National Emergencies Trust via the Kent Community Foundation COVID-19 Fund to support the reopening of the community café after pandemic restrictions were lifted. Increased costs were incurred due to extra cleaning and fewer people accommodated. The transfer to unrestricted funds is a contribution towards these costs.

Under 5's fund

The balance of funding received last year from the National Lottery Awards for All for the under 5's families which were supported remotely through the pandemic by regular phone conversations and delivery of activity packs for children.

GAP - A THANET COMMUNITY PROJECT

Page 17

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

RESTRICTED FUNDS

Well-being Café

The balance of grant funding received last year to support Well-being Cafe sessions for people struggling with mental health issues to meet and engage in activities together. During lockdown we provided an online well-being course. In April 2021 we restarted the Well-being Café.

Youth Work fund

In July 2021 a grant of £2,000 was received from the Gibbons family trust to support youth activities. During the summer (August 2021 onwards) there were opportunities to meet at the park and beach. Mentoring support is given to young people who struggle with mental health problems.

WEB Group fund

The balance of grants received in the previous year to support the WEB Group for adults with special needs. Due to the Pandemic, this Group did not meet during the year and therefore the balance of funds will be used during 2021/22.

Music Group fund

A grant received last year from WG Edwards Charitable Foundation to support music groups for people with dementia. This was just about to start when Covid-19 prevented further development of this activity. This activity will take place during 2021/22.

Transfers

The transfers from restricted funds to unrestricted funds represent the cost of running the projects and a contribution towards the costs of running the charity's core activities.

DESIGNATED FUND

Project Development

The Trustees have created a designated fund to hold the £5,000 returned to it from its trading subsidiary in respect of a reduction in share capital in the company. These funds are to be used to fund new projects.

GAP - A THANET COMMUNITY PROJECT

Page 18

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

MOVEMENT IN FUNDS - PREVIOUS YEAR

Restricted funds
Coronavirus fund
Homeless fund
Friday Club fund
Literacy & Numeracy
Coffee Gap fund
Under 5's fund
Wellbeing fund
Youth Work fund
Web Group fund
Music Group fund
Total Restricted funds
Designated fund
Project Development
Unrestricted general funds
Total funds		 As at
1 08 2019
£
-
1,250
778
-
-
-
2,088
3,750
-
-
7,866
5,000
69,485
82,351		 Income Expenditure
£
£
13,050
(4,150)
6,250
-
3,000
-
1,500
-
2,500
-
9,195
-
2,295
-
4,000
-
4,500
-
1,745
-
48,035
(4,150)
-
-
114,832
(150,026)
162,867
(154,176)		 As at
Transfers
31 07 2020
£
£
-
8,900
(7,500)
-
(3,778)
-
(1,500)
-
(2,500)
-
(7,663)
1,532
(3,235)
1,148
(7,750)
0
(2,208)
2,292
-
1,745
(36,134)
15,617
-
5,000
36,134
70,425
-
91,042

RESTRICTED FUNDS - PREVIOUS YEAR

Coronavirus fund

£6,500 was received from the Martin Lewis Charities Aid Foundation, £1,900 from the Rotary Club, £3,300 from the Kent Community Foundation, £1,000 from Kent County Council and donations of £350 for supporting vulnerable families during Covid-19 lockdown.

Homeless fund

Grants received from The Maurice & Hilda Laing Charitable Trust (b/f from last year £1,250), The Albert Hunt Trust (£2,500), and Garfield Weston Foundation (£3,750 part of total funds of £15,000 for two years from February 2020). These funds were given towards the costs of the homeless work, for adults who are homeless, insecurely housed or in financial need. Offering a shower, food, laundry, an opportunity to engage with other agencies.

Friday Club fund

Grants received from KCC Combined Members Grant (b/f from last year £778), Bishop Radford Trust (£1,000) and Broadstairs Town Council (£2,000) given to support the Friday Club for elderly and isolated adults. Activities include outings, speakers, craft and quizzes. Most people attending are over 80 and often lonely and isolated. The funds also help towards subsidised transport for the attendees.

Literacy & Numeracy fund

A grant received from Whitehead Monckton to support literacy and numeracy sessions for adults with special needs, promoting independence and improving life skills which involve use of the written word and number skills. This can include completing forms and writing official letters, managing money, budgeting, weighing and measuring and telling the time.

Coffee Gap fund

A grant received from The Childwick Trust to support the Coffee Gap activity which meets once a week with sit and be fit armchair exercises and a coffee morning, hand care, promoting physical and psychological wellbeing for elderly people who are lonely and isolated.

GAP - A THANET COMMUNITY PROJECT

Page 19

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2021

RESTRICTED FUNDS - PREVIOUS YEAR

Under 5's fund

A grant received from National Lottery Awards for All to support the work with Under 5s. This grant was to fund a sessional worker and facilities for a 'Family Support Service' for under 5's & families with focus on nutrition, development, parent/child play and behavioural issues for parents experiencing disadvantage.

Wellbeing fund

A grant received from The Mrs Smith & Mount Trust (£2,088 b/f from last year) and Souter Charitable Trust (£2,295) to support Wellbeing sessions for people struggling with mental health issues to meet together and engage in activities together - craft, games and discussions.

Youth Work fund

A grant received from The Rooney Foundation (£3,750 b/f from the previous year), Kent County Council (£2,000) and the Gibbons Family Trust (£2,000) to support running costs for youth groups, including workshops, mentoring and recreational activities.

WEB Group fund

Grants received from The Roger De Haan Charitable Trust (£1,000), The Lawson Trust (£2,500) and Alchemy Trust (£1,000) to support the WEB group for adults with special needs.

Music Group fund

A grant from WG Edwards Charitable Foundation was given to support music groups for people with dementia. This was just about to start when Covid-19 prevented further development of this activity.

Transfers

The transfers from restricted funds to unrestricted funds represent the cost of running the projects and a contribution towards the costs of running the charity's core activities.

DESIGNATED FUND - PREVIOUS YEAR

Project Development

The Trustees have created a designated fund to hold the £5,000 returned to it from its trading subsidiary in respect of a reduction in share capital in the company. These funds are to be used to fund new projects.

14 RELATED PARTY TRANSACTIONS

Other than receiving a donation of £12,290 (2020 - £3,466) from the charity's trading subsidiary (Gap Project Trading Company Limited), there were no transactions with related parties during the year under review or the preceding year.