## **Trustees’ Annual Report for the period** **From** 1 September 2023 **Period start date To** 31 August 2024 **Period end date Charity name:** St Joseph’s Nympsfield Out of School Club **Charity registration number:** 1084550 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The enhancement of the development, care
and education of children primarily under
statutory school age and also of children and
young people of school age by encouraging
parents to understand and provide for the
needs of their children through community
(voluntary managed) groups and by:
a) offering appropriate play facilities and
training courses, together with the
right of parents to take responsibility
for and to become involved in the
activities of such groups, ensuring
that such groups offer opportunities
for all children and young people,
whatever their race, culture, religion,
means or ability; and
b) encouraging the study of the needs
of such children and their families
and promoting public interest in and
recognition of such needs in the local
area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|St Joseph’s Nympsfield Out of School Club
(the Club), exists to provide wraparound
care for those children attending St Joseph’s
Catholic Primary School and also those
children who are in the last year of attending
St Joseph’s Pre-school before moving to
Primary School.
The Club runs two sessions every day
during School term times. One in the
morning from 7.45 to 8.45 am and another
after school from 3.20 to 6pm.
This provision enables children of working
parents who have no other childcare
facilities available to them, to attend the
school.| Page 1 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |||The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically
supervised by two staff members.
The longer afternoon (after school) session
allows for a more structured programme of
events to be run. Typically each term a
theme is adopted and activities are
organised relating to this.
The staff employed by the Club are
supported in all aspects of their role. Their
opinions are sought in regard to third party
activities arranged by the Club’s
Management Committee, and they are
actively encouraged to be proactive in
requested specific training. All staff are
members of the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All members of the Club’s Management
Committee have due regard to the guidance
issued by the Charity Commission on public
benefit, and take this into consideration in
the ongoing management of the provision of
the Club’s services.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Not applicable**| |Other||**Not applicable**| Page 2 of 9 OOSC TAR 2023-24 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|• Provided reliable, stimulating, home from
home wraparound care, for children
attending St Joseph’s Catholic Primary
School and eligible children attending St
Joseph’s Pre-school.
• Provided interesting activities through a
holiday club facility for local primary aged
children. The holiday club ran twice during
2023-24, in Easter (fully booked) and the
Summer holidays.
• Some of the activities that the children
participated in included:
-
Magic theme day with an outside
provider with a magic performance
-
Animal theme day with an outside
provider enabling children to meet an
African land snake, tarantula and
cockroach.
-
Forest day theme where a Birds of
Prey provider visited, bringing with
her an owl, hawk and falcon – a real
hit with the children
-
An Emergency Services themed day
where a parent police office visited in
their police car and the local fire
brigade visited with their engine.
• In total 147 children benefitted from the
Club’s services. The existence of the Club
enabled a significant number of families to
send their children to St Joseph’s Catholic
Primary School. Without it, and because of
the rural location of the Club and School, this
would not be possible.
• The Club were inspected by Ofsted on 24
April 2024 and received a “Met” outcome.
• All staff are signed up to the DBS update
service, as recommended by Ofsted.
• Administrative assistance for the year was
provided by St Joseph’s Pre-school’s
Treasury Administrator.
• The Club’s Group Constitution adopted on
8 December 2021 was retrospectively
accepted by the Charity Commission in
October 2023.
• The current Chair was eventually
recognised as the “nominated individual” by
Ofsted, once a previous Chair had been
located and contacted. Guidance on what to
do after an AGM or when a Committee
member, eg. Treasurer, stands down during
a year have been written for future
reference.
• All policies and procedures were reviewed,
formatted, updated and included an
“Associated Policies and Procedures”
section.| Page 3 of 9 OOSC TAR 2023-24 SORP reference • GDPR Data Audit completed and privacy notices of suppliers collated. • The Club and Holiday Club section’s within St Joseph’s Catholic Primary School’s website were reviewed to ensure they complied with Ofsted requirements, and regularly checked to make sure the content was relevant and up to date. • One member of staff retired at Christmas 2023. • Due to the location of the Club, recruitment provided challenging. However, two, unqualified, members of staff (Play Assistants) were recruited. One started January 2024 the other February 2024. Both are receiving training. After 2 efforts, the Club successfully recruited a Finance and Admin Assistant – starting 1 Sept 2024. • Discussions between St Joseph’s Preschool and the Club took place with regards to sharing costs to support a new member of staff to undertake an Apprenticeship relevant to both settings. • Staff undertook key training during the year, including Fire Marshall, safeguarding, Paediatric First Aid and food hygiene. • Play Leader submitted an application to the local County Council re being on the Food Hygiene register. Awaiting “surprise” visit! ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||**Not applicable**| Page 4 of 9 OOSC TAR 2023-24 ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position at the end of the
period is set out in the Balance Sheet and
Statement of Profit and Loss.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|“Reserves policy” – the Club requires
£25,000 to be held in reserves at all times to
meet the financial commitments of the Club
and redundancy payments of staff, in the
event of the Club income being severely
compromised.
The Club is committed to ensuring that they
have a dedicated, permanent allocated
space from which to provide the Club’s
service. Any surplus of funds, over and
above the financial commitments of the
Club, are put towards funding the provision
of such a space.| |Amount of reserves held|Para 1.22|£59,881.92| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**
The Club’s Management Committee has a
reasonable expectation that the charity will
be able to continue as a going concern due
to the level of reserves and fee income,
notwithstanding the increased cost
associated with the services provided.
In addition, the Government announced in its
Autumn 23 statement that_"From_
_September 2024 parents are expected to_
_see an expansion in the availability of_
_children in their local area of before and_
_after school clubs, between 8am to 6pm,_
_also known as 'wraparound care'"._The
Management Committee have been
actively keeping abreast of developments
to ensure the longevity of the Club.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Not applicable**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| Page 5 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |||| |A description of the principal
risks facing the charity|Para 1.46|The Club’s Management Committee have
assessed the major risks to which the Club
is exposed, in particular those related to the
operations and finances of the Club, and are
satisfied that systems and procedures are in
place to mitigate the Club’s exposure to the
major risks.| |Other||**Not applicable**| ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s
trusts:||Constitution| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 21 June 2000 and
reviewed on 14 September 2011. Revised
Constitution 2019/20 unanimously adopted
at AGM on 8 December 2021 and
retrospectively acknowledged by the
Charity Commission November 2023.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Constitution| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New Club Management Committee
members are referred to the Charity
Commission’s website for help (including in
respect to their responsibilities).
The Club also has a document which details
the specific duties of the Officers of the
charity, ie. the Chair, Treasurer and
Secretary. This is supplemented by a
“Trustees Guide”. Both documents are
available for all to see on the Club’s section
of St Joseph’s Catholic Primary School’s
website.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Club’s organisational structure is
detailed in its “Trustees Guide”.| Page 6 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |||Information about “any wider network with
which the charity works”is**not applicable**.| |Relationship with any related
parties|Para 1.51|The Club has a strong relationship with St
Joseph’s Catholic Primary School, with the
Acting Head being an Executive Member of
the Management Committee.
In addition, the Club has a good working
relationship with St Joseph’s Pre-school.
With the majority of the Club’s staff being
also permanent employees of the Pre-school| |Other||| ## **Reference and Administrative details** |Charity name|St Joseph’s Nympsfield Out of School Club| |---|---| |Other name the charity uses|| |Registered charity number|1084550| |Charity’s principal address|St Joseph’s Nympsfield Out of School Club
St Joseph’s Catholic Primary School
Front Street, Nympsfield
Stonehouse
Gloucestershire GL10 3TY| |Day to day management of
the charity|**•**The Play Leader is responsible for the organisation and
running of sessions together with the management of staff.
She is supported in these duties by the Deputy Play Leader.
• The Administrator supports the Treasurer and Chair in
ensuring that essential documentation required to assist the
running of the Club are up to date. The Administrator also
undertakes research, eg. the Government’s desire to extend
wraparound care from September 2024, and reports back to
the Club’s Management Committee in a timely manner.
• The Management Committee is responsible for ensuring
that the Club adheres to legislative requirements and looking
after the employment wellbeing and management of staff.
They meet monthly to discuss progress/issues.| |Financial administration|accountancy firm| |Professional advice etc|The Club is a member of the local Preschool And Toddler
Association (PATA), who provide regular updates and advice
on developments within the Early Years environment, and to
the latter extend, Out of School Clubs. PATA also provide
payroll services for the Club.| Page 7 of 9 OOSC TAR 2023-24 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Heidi Saunders|Chair|1 September 2023 to 19
June 2024|…| ||Laura Britton|Treasurer|1 September 2023 to 19
June 2024|| ||Louise Benton|Secretary||| ||Rebecca Steele|General Member||| ||Ceriss Crew|General Member|1 September 2023 to 19
June 2024|| ||Clare Howells|Executive Member||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Not applicable**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Not applicable**| Page 8 of 9 OOSC TAR 2023-24 **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ~~Pd~~ ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details No Club Management Committee member (ie. Trustee) received remuneration from the charity. **Other optional information** **Not applicable** ~~oo~~ ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** **----- Start of picture text -----**
Signature(s)
Full name(s) Jessica Burchfiel
Position (eg Chair
Secretary, Chair etc)
Date
28/06/2025
**----- End of picture text -----**
Page 9 of 9 OOSC TAR 2023-24 ## **Balance Sheet** ## **St Joseph's Nympsfield Out of School Club As at 31 August 2024 Cash Basis** |**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2024**
**Cash Basis**|**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2024**
**Cash Basis**| |---|---| |**31 AUG 2024**|| |**Fixed Assets**|| ||**Tangible Assets**| ||710 Office Equipment
2,302.60| ||720 Computer Equipment
1,195.39| ||**Total Tangible Assets**
**3,497.99**| |**Total Fixed Assets**
**3,497.99**
**Current Assets**|| ||**Cash at bank and in hand**| ||Current Account
31,621.59| ||Deposit Account
24,473.00| ||Petty Cash
113.69| ||**Total Cash at bank and in hand**
**56,208.28**| |**Total Current Assets**
**56,208.28**
**Creditors: amounts falling due withinone year**|| |850 Suspense
(175.59)|| |860 Rounding
(0.06)|| |**Total Creditors: amounts falling due within one year**
**(175.65)**|| |**Net Current Assets (Liabilities)**
**56,383.93**|| |**Total Assets less Current Liabilities**
**59,881.92**|| |**Net Assets**
**59,881.92**
**Capital and Reserves**|| |960 Retained Earnings
61,930.23|| |Current Year Earnings
(2,048.31)|| |**Total Capital and Reserves**
**59,881.92**|| Balance Sheet_Cash Accounting St Joseph's Nympsfield Out of School Club 3 Dec 2024 Page 1 of 1 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees JosepKs NJ (Y)esRÉia ,¢ &k..I CILLb iLsE 202W Charity no (06Lfr£SO (if any) On accounts for the year ended sisk Set out on pages I report to the trustees on my examination of the ccounts of the above charity ('the Trust.) for the year ended S I I O EIIoiLt As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please dele e the words in the brackets if they do not apply. Signed: Date: 1tr2S Name: CLAILE wJCOLD2 1 CL Relevant professional qualification(s) or body JIA IER Oct 2018 (if any): Address: 5 4rlK ur's YLLr finkle Idla C-LIO 2UZ Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. QxCLmthCL¥(yx a ccn Lleo'J IER Oct 2018