## **Trustees’ Annual Report for the period**
**From 01 September 2021 Period start date To 31 August 2022 Period end date**
**Charity name:** St Joseph’s Out of School Club
## **Charity registration number:** 1084550
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The enhancement of the development,
purposes of the charity care and education of children primarily
as set out in its under statutory school age and also of
children and young people of school age
governing document
by encouraging parents to understand
and provide for the needs of their children
through community (voluntary managed)
groups and by:
a) offering appropriate play facilities and
training courses, together with the
right of parents to take responsibility
for and to become involved in the
activities of such groups, ensuring
that such groups offer opportunities
for all children and young people,
whatever their race, culture, religion,
means or ability; and
b) encouraging the study of the needs of
such children and their families and
promoting public interest in and
recognition of such needs in the local
area.
Summary of the main Para 1.17 and The St Joseph’s Out of School Club (the
activities in relation to 1.19 Club) exists to provide wrap around care
those purposes for the for those children attending St Joseph’s
public benefit, in Catholic Primary School. The Club runs
two session every day during School term
particular, the activities,
times; one in them morning from 7.45 –
projects or services 8.45 and another after school from 3.15 –
identified in the
6pm.
accounts.
This provision enables children’s whose
working parents who have no other
childcare facilities, to attend the school.
The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically
supervised by two staff members.
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The longer after school session allows for a more structured programme of events to be run. Typically each term a theme is adopted and activates are organised relating to this. The Staff employed by the Club are supported in all aspects of their role. Their opinions are sought in regard to third party activities arranged by the Club’s Committee and they are actively encouraged to be proactive in requested specific training. All staff are members of the local community. Statement confirming Para 1.18 All members of the Club’s management whether the trustees committee have due regard to the have had regard to the guidance issued by the Charity Commission on public benefit and take guidance issued by the this into consideration in the ongoing Charity Commission on management of the provision of the public benefit Club’s services.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
N/A
Para 1.38
Contribution made by
volunteers
Other N/A
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## **Achievements and Performance**
SORP reference Provided reliable, stimulating, home-fromhome wrap around care, for children attending St Joseph’s Catholic Primary School, and a holiday club facility for local Summary of the main Para 1.20 primary aged school children. In total 105 achievements of the children benefitted from the OOSC charity, identifying the
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difference the charity’s services.
work has made to the
circumstances of its Enabled a significant number of families
beneficiaries and any to send their children to St Joseph’s
wider benefits to society Catholic Primary School who would not be
able to do so without the existence of the
as a whole.
Club.
September 2021, post Covid, saw
normality resume with the club back to
offering ad-hoc and contract bookings for
both breakfast and after school club and
being open 5 days a week.
Successfully running of holiday club for St
Joseph's and local school children.
During the year the children participated
in range of celebration events including
Easter, Parliament week, The Queens
Jubilee, Chinese new year, Mother's day,
Father's day, Autumn activities, Wellbeing
week and Thanksgiving. Other activities
include Tea parties, baking cakes/biscuits,
making key rings, planting flowers and
making our traditional Christmas cakes
including making a wish as we stir.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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N/A
Achievements against Para 1.41
objectives set
Performance of N/A
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41 N/A
against objectives
Other N/A
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## **Financial Review**
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Review of the charity’s Para 1.21 The financial position at the end of the
financial position at the period is set out in the Balance Sheet
and Statement of Profit and Loss.
end of the period
Statement explaining the Para 1.22 “Reserves policy” – the Club requires
policy for holding £23,000 to be held in reserves at all
times to meet the financial commitments
reserves stating why
of the club and redundancy payments of
they are held
staff, in the event of the Club income
being severely compromised.
The OOSC is committed to ensuring that
they have a dedicated, permanent
allocated space from which to provide the
OOSC service. Any surplus of funds, over
and above the financial commitments of
the Club, are put towards funding the
provision of such a space.
Amount of reserves held Para 1.22 £52,863.04
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a The Committee has a reasonable
expectation that the charity will be able
going concern
to continue as a going concern due to the
level of reserves and fee income not
withstanding the increased cost
associated with the services provided.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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N/A
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and N/A
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46 The Committee have assessed the major
risks to which the charity is exposed, in
principal risks facing the
particular those related to the operations
charity
and finances of the charity, and are
satisfied that systems and procedures are
in place to mitigate our exposure to the
major risks.
N/A
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Other
## **Structure, Governance and Management**
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Description of charity’s Constitution
trusts:
Type of governing Para 1.25 Unincorporated Association.
document
(trust deed, royal
charter)
How is the charity Para 1.25 The Committee invites parents of children
constituted? attending St Joseph’s Out of School Club
(e.g unincorporated to volunteer for a place on the
committee. If they wish to undertake the
association, CIO)
role of Chair, Treasurer or Secretary then
they have to be proposed and seconded
by an existing member of the Out of
School Committee.
Trustee selection Para 1.25 Constitution
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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New trustees are also referred to the
Policies and procedures charities commission website for help
Para 1.51 (including in respect of their
adopted for the induction
responsibilities).
and training of trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
N/A
Other
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## **Reference and Administrative details**
Charity name St Joseph’s Out of School Club Other name the charity St Joseph’s OOSC uses Registered charity 1084550 number Charity’s principal St Joseph’s Out of School Club, Front Street, Nympsfield, address Stonehouse, Gloucestershire, GL10 3TY
## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** Laura Britton Treasurer OOSC Committee 1 Louise Benton Secretary OOSC Committee 2 Clare Howells OOSC Committee 3 Rebecca Steele OOSC Committee 4 Ceriss Crew OOSC Committee 5 Joanne Smee Chair 1 Sep 21 – 4 July 22 OOSC Committee 7 Heidi Saunders Chair 4 Jul 22 – 31 Aug 22 OOSC Committee 8 9 10 11 12 13 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
## **N/A**
## Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
No Trustee receives remuneration from the charity.
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
> **Signature(s)** Louise Benton **Full name(s)** Louise Benton **Position (eg** Secretary **Secretary, Chair, etc) Date** 28 June 23
## **Profit and Loss**
## **St Joseph's Nympsfield Out of School Club For the year ended 31 August 2022 Cash Basis**
|**Profit and Loss**
**St Joseph's Nympsfield Out of School Club**
**For the year ended 31 August 2022**
**Cash Basis**||
|---|---|
||**2022**|
|**Turnover**||
|200 Fee Income|50,377.72|
|270 Interest Income|51.69|
|**Total Turnover**|**50,429.41**|
|**Cost of Sales**||
|320 Direct Wages|25,631.08|
|321 Consumables and Refreshments|33.14|
|322 Craft items|642.59|
|323 Toys and Games|74.98|
|324 Wages Costs (PAYE/NI)|2,098.01|
|**Total Cost of Sales**|**28,479.80**|
|**Gross Profit**|**21,949.61**|
|**Administrative Costs**||
|401 Audit & Accountancy fees|3,059.90|
|408 Cleaning|33.98|
|417 Children's Entertainment|15,572.02|
|424 Payroll Expenses|432.70|
|429 General Expenses|3.15|
|463 IT Software and Consumables|733.74|
|469 Rent|2,881.46|
|473 Repairs & Maintenance|603.76|
|480 Staff Training|349.09|
|481 Staff Gifts|155.00|
|482 Pensions Costs|356.15|
|485 Subscriptions|714.35|
|**Total Administrative Costs**|**24,895.30**|
|**Operating Profit**|**(2,945.69)**|
|**Profit on Ordinary Activities Before Taxation**|**(2,945.69)**|
|**Profit after Taxation**|**(2,945.69)**|
Profit and Loss - Cash accounting
St Joseph's Nympsfield Out of School Club
## **Balance Sheet**
## **St Joseph's Nympsfield Out of School Club As at 31 August 2022 Cash Basis**
|**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2022**
**Cash Basis**|**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2022**
**Cash Basis**|
|---|---|
|**31 AUG 2022**||
|**Fixed Assets**||
||**Tangible Assets**|
||710 Office Equipment
1,946.91|
||720 Computer Equipment
812.83|
||**Total Tangible Assets**
**2,759.74**|
|**Total Fixed Assets**
**2,759.74**
**Current Assets**||
||**Cash at bank and in hand**|
||Current Account
26,579.65|
||Deposit Account
23,346.36|
||Petty Cash
177.30|
||**Total Cash at bank and in hand**
**50,103.31**|
|**Total Current Assets**
**50,103.31**
**Creditors: amounts falling due withinone year**||
|860 Rounding
0.01||
|**Total Creditors: amounts falling due within one year**
**0.01**||
|**Net Current Assets (Liabilities)**
**50,103.30**||
|**Total Assets less Current Liabilities**
**52,863.04**||
|**Net Assets**
**52,863.04**
**Capital and Reserves**||
|960 Retained Earnings
55,808.73||
|Current Year Earnings
(2,945.69)||
|**Total Capital and Reserves**
**52,863.04**||
St Joseph's Nympsfield Out of School Club
Balance Sheet_Cash Accounting
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** St Joseph's Nympsfield Out of School Club **On accounts for the year Charity no ended** 31 August 2022 **(if any)** 1084550 **Set out on pages** 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
> **Signed:** Ingrid Rowlands
> **Name:** Ingrid Rowlands
> **Relevant professional** CPA **qualification(s) or body (if any): Address:** 16 Budding Way Dursley GL11 5BE
> **Date:** 31st May 2023
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
In the course of my examination, no matter has come to my attention.
**October 2018**
2
**IER**