## **Trustees’ Annual Report for the period** ## **From 01 September 2019 Period start date To 31 August 2020 Period end date** **Charity name:** St Joseph’s Out of School Club ## **Charity registration number:** 1084550 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|•
To provide the necessary facilities for the
daily care, recreation and education of
children during out of school hours,
•
To advance the education and training of
the persons in the provision of such care,
education and recreational facilities.| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|The St Joseph’s Out of School Club exists to
provide wrap around care for those children
attending St Joseph’s Catholic Primary School.
The St Joseph’s Out of School Club (The Club)
runs two session every day during School term
times; one in them morning from 7.45 – 8.45
and another after school from 3.15 – 6pm.
This provision enables children’s whose
working parents who have no other childcare
facilities, to attend the school. Surveys of
OOSC parents, demonstrates that The Club
was a major factor when considering St
Joseph’s Catholic School for their children; and
also that many would unable to send their
children to the school without this facility.
The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically supervised
by two staff members.
The longer after school session allows for a
more structured programme of events to be run.
Typically each term a theme is adopted and
activates are organised relating to this.
The Staff employed by The Club are supported
in all aspects of their role. Their opinions are
sought in regard to third party activities
arranged by The Club’s Committee and they
are actively encouraged to be proactive in
requested specific training. All staff are
members of the local community.| |Statement confirming whether
the trustees have had regard to|Para 1.18|All members of The Club’s management
committee have due regard to the guidance| the guidance issued by the issued by the Charity Commission on public Charity Commission on public benefit and take this into consideration in the benefit ongoing management of the provision of The Club’s services. **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Provided reliable, stimulating, home-from-home
wrap around care, for children attending St
Joseph’s Catholic Primary School, and a
holiday club facility for local primary aged
school children. In total 42 children benefit from
the OOSC services.
Enabled a significant number of families to
send their children to St Joseph’s Catholic
Primary School who would not be able to do so
without the existence of the Club.
Protected the jobs of the staff despite lockdown
and no income from March - September 2020.
Growing the strength of the club so it was
operated at capacity more often than not.
Securing the financial future of the club by
increasing the number of contract bookings
which meant that we had our costs covered
Successfully running of holiday club for St
Joseph's and local school children, building out
a bigger range of third party suppliers to bolster
our offering.| **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the
period|Para 1.21|The financial position at the end of the period
is set out in the Balance Sheet and Statement
of Profit and Loss.
Covid-19 has had a significant impact on the
Charities’ finances as no income was received
between 21 March 2020 – 3 September due to
the Club needing to close due to lockdown
measures.| |Statement explaining the policy
for holding reserves stating
why they are held|Para 1.22|“Reserves policy” – the Club requires £23,000
to be held in reserves at all times to meet the
financial commitments of the club and
redundancy payments of staff, in the event of
the Club income being severely compromised.
The OOSC is committed to ensuring that they
have a dedicated, permanent allocated space
from which to provide the OOSC service. Any
surplus of funds, over and above the financial
commitments of the Club, are put towards
funding the provision of such a space.| |Amount of reserves held|Para 1.22|£47,160| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|N/A
Notwithstanding the challenges presented by
the global pandemic, the Committee have a
reasonable expectation that the charity will be
able to continue as a going concern due to the
level of reserves and the return of fee income
from parents (from September 2020).| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|N/A| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The Committee have assessed the major risks
to which the charity is exposed, in particular
those related to the operations and finances of
the charity, and are satisfied that systems and
procedures are in place to mitigate our
exposure to the major risks.| |Other||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|The Committee invites parents of children
attending St Joseph’s Out of School Club to
volunteer for a place on the committee. If they
wish to undertake the role of Chair, Treasurer
or Secretary then they have to be proposed and
seconded by an existing member of the Out of
School Committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New trustees are also referred to the charities
commission website for help (including in
respect of their responsibilities).| |The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|N/A| |||N/A| |Relationship with any related
parties|Para 1.51|| |---|---|---| |Other||N/A| ## **Reference and Administrative details** |Charity name|St Joseph’s Out of School Club| |---|---| |Other name the charity uses|St Joseph’s OOSC| |Registered charity number|1084550| |Charity’s principal address|St Joseph’s Out of School Club, Front Street, Nympsfield,
Stonehouse, Gloucestershire, GL10 3TY| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Helen Harper|Chair||OOSC Committee| ||Helen Tarr|Treasurer||OOSC Committee| ||Joanna Armstrong|Secretary||OOSC Committee| ||Daniel Harper|||OOSC Committee| ||Claire Turp|||OOSC Committee| ||WendyD’Arcey|||OOSC Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year **|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held N/A in this capacity Name and objects of the charity N/A on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details No Trustee receives remuneration from the charity. ## **Other optional information** ## **N/A** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Helen Harper **Position (eg Secretary, Chair, etc)** Chair **Date** 5 October 2020 Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2020 IIP4JGè)10 T4n bl•AsMt5 ￿7￿91 mCompJterEquipm•nt TotslTarqYdl•A5Mts ail 1$7174 Tol•lFi>*4Ax•l• I￿7174 C•th•t ban*4nd kn h 2L60&79 232T114 i.¥a Cr•dlt¢>v&' amo4ntsf•1114) B(DkwuntsPwb d￿• wlthln one 167JQ 7Jl- 294.41 N•tCurr•ntAswts (LS•bllltleJl ToLIlAssets l•uCurr•nt Ulbthlu 47J1028 NetAMets Capltal and R*xeryo 9f4R•i•*+•d EJrnK)p Cu¢7WiYe¥rE•rY4 47,23Snl V4.7 T*X4Cap*414ry111•Mry Profit and Loss St Joseph's Nympsfield Out of School Club For the year ended 31 August 2020 10)F*ir¢off J64S4 2CQGr*nts 1701nt•rtstknw TotslTumthr 5th JL74U• Costof Sahs 320￿lIrtY11 02123 tr￿11¢M> 3WA9S 323T(warKf Gam 324WJysCosts(pAIEhiil TotsIc•*o1S￿ 227.22 1,099.68 24JILOJ Grots P¥offt *Almln1s¢r•tl￿ ¢￿ts 401Audlt&i*cwnr•rKyf••£ 417Chlthn'i Ent•￿Vr*￿t 424 P*>ToIIEw•JM 433 Iniwmc• J,55&60 418.75 LISO 4631Tsotsjw••￿YcorWfft*l 469R• 589.19*" 473R•p•lrs&hWrt•n•r 481 St•flGfftI .24 4&5 787JS 7.yoLn Operntlnl Profft S*offt on Ordkn•ryA¢tfvhl#BElornT•x•tlon Profit•ft•v T￿tIon CHARITY COMMISSN)N FOR E￿LAND AND WALES Indopondont examlnerfs report on the accounts . Section A Indpp*nrJ*nt E%_aminer s R.eport m•mb•rs of SoseoLK'3 Olth OF £oUocA QThL 20 gc) I IQq3Lo On accounts for th year 8•1 ￿¢ on pag•• I report to the IwstOO8 C￿ my examination of thè accojnts of the abov R••pon•lblllll•• and ba81• of r•port As tha chariivs trustaes. you are res[X)n￿ble for the pr0p8rntic￿ of th8 ac(%)w)ts in aCC￿d￿ wilh tho reqUir￿)en18 of the Charit185 Act 2011 l rnwt kn res￿ d my examinalk￿ d the Trust'8 accounts wied out urKl8r sec11c￿ 145 dthe 2011 Act out my 6xamIna￿on. I have 811 the appl￿ble DIr￿lI0￿ given by th8 Charlty Commlsslon under soo11￿ 1445Mb) of the Ad. Independent tThe charit￿S gross exc4¢ded £250.(MJJ arml l am qUalIr￿ to •xamlnor'• •tatffiwit und•rt8k41tr* •ywr4nBIkn by bwg 8 qupJlEW lin￿rt namo of appMcal48 Isted b(Mly]]. Dol•te [ ] MrK* ap￿1￿8. I c¢￿ted my exarnlnatxjn. l no materfal matter8 have come to my 8tt8nlion In connKllon the examination lotsr than that dlsdosed bokw.) gibYs me to bel￿ that In. any materfal rn8P8Ct. of tho Charthe8 Art: the accO￿lts dld not ¢(ryty w4th the applltxbl8 r￿uirem0nts ¢¢)ncAming th8 f(Thi and a)n￿l of ac(a)untS $81 In the Chaflt188 that acc