CLEMENTS
///iiiixxxX H A L L
Nur.thorpe Ro2d
Yark Y023 IBW
erwrieoQdemerrtsh.311.OFJ.uk
Clements Hall Trust
Trustees Annual Report & Financial Statement 2023
For the year ended: 31 December 2023
Registered Charity Number 1084425
Contents
l. Trustees Annual Report
a. Structure of Clements Hall Trust
b. Our aims and objectives
c. Review of activities during 2023
2. Independent Examiners Report
3. Statement of Financial Activities
4. Balance Sheet
5. Notes to the Accounts

l Trustees Annual Report
a) Structure
Trustees during 2023
Rose Berl. Membership Secretary & Acting Chair until 22 March 2023
Ann Kurrein, Treasurer
Gleanna Oland-chair from 22 March 2023
Karen Thomp50n
Sharon West
Company Secretary: Julia Mccabe
Governing document
Memorandum and Articles incorporated I1110120￿) as amended by special resolution{sl dated
02107/2001 as amended by certificate of incorporation on change of name dated 2610812011.
Trustee selertion methods
Any member may stand as a trustee. Trustees are proposed and eletted at each AGM. Trustees
can also be co-opted at any time.
Clements Hall Trust Structure chart in 2023 (April- December)
Trustees
Members
General
Manager
Operations
Mafiager
Administrator
2 Cleaning
Staff
Volunteers
b) Our Aims and objertives
Charitable objerts
To preserve for the benefit of the people of York and of the nation. the historical,
architectural. and constructional heritage that may exist in and around York including, but
without limiting the generality of the foregoin& acquiring. renovating and restoring for the
benefit of the beneficiaries, the structure. curtilage. site and environs of St Clements Hall.

Aims
To play a significant role in linking the local community together and to provide a venue in
which this can happen.
To deliver programmes and services in response to the wishes and needs of local people,
and, finances permitting. to subsidise these activities.
To offer a wide range of cultural, recreational, educational and heatrth activities so that
individuals will grow, develop and feel less isolated as a result of positive involvement in
programmes and services.
Objectives
Continue to re-develop our programffle of activvties and serwces post-pandemic.
particularly those that deliver on local community aspirations and needs
Continue proactive delivery of programmes and services {'development' activity)
Maintain and care for the buildin& continuin8 to improve facilities and addressin8 specific
issues
Continue community, volunteer and staff involvement in programmes and activity
Re-develop financial sustainability, building on previous progress, as well a5 experiences
during the pandemic, and extending our offer
Offer p051tive opportunities for all people to engage with the local community
Create a sustainable, well-run and safe organi5ation and environment
cl Review of activities
Trustees & Staffing
There were no additions to and no resignations from the Board of Trustees in 2023. However, in
March 2023, Gleanna Oland took over from Rose Berl a5 Chair. Rose had been arting Chair since
the beginning of 2022, following the sudden resignation of the previous Chair, and we were very
grateful that she had been prepared to take on this role.
Alison Reboul continued as administrator with Linda Speidel as General Manager. From April 2023
Denise Mackenzie joined the staff as Operations Manager, but she left again in December 2023.
Our cleaningteam, Anne Bennison and Emma Bennison. continued to offer essential support to
the Hall, and we are now in the process of reviewing the whole staffing structure- all roles are
currently part-time and we are looking at ways to increase capaaty again, in order to allow us to
do more, both in terms of accepting more bookings and running more projects and events of our
own.
Volunteers and Members
Our GEM volunteers continued to deliver monthly afternoon teas throughout 2023, providing the
food themselves and helping us to keep in touch with participants. However, we were very sad to
lose two long term volunteers, Val Stewart and Elizabeth Melrose, who passed away in 2023. Both
had been part of the 'lunch' team since we started running sessions in 2014. first as the fortnightly
'Food and Fun.. and then later as the weekly GEM lunches. They are very much missed.

South Bank Community Cinema volunteers enabled monthly screenin85 to take place throughout
2023, with good audience numbers and a well-attended Social evening in July.
The Clements Hall Local History Group also continued to be very active, holding five public talks
th
across the year, working on new publications and celebrating its 10 birthday in December.
Volunteers also contributed in numerous other less obvious but very important ways, such as
helping out with maintenance, gardening and re-decoratin& and, as always, we thank all our
volunteers for their help and support. We also thank our Members fortheir continued support of
the Hall.
Bookings
There were far fewer cancellations than in 2022. and there were some welcome new additions to
our regular weekly hirers, such as Italian classes, Baby Band, new counselling sessions and
educational support. We also brought the Meeting Room back into regular use in September 2023,
and the programme of events and activities felt much more like pre-covid times. However, we did
not manage to deliver as many events as we had hoped, and this was lar8ely due to difficulties
around staffing.
The majority of our long-standing pre-pandemic hirers still continued to book us in 2023 Iweekly
and monthly hirers, and those who book us a fewtimes a yearl. as well as a number of new repeat
Saturday and Sunday hirers Ithose who book 2 or 3 events a year), so that by the end of 2023 we
already had many bookings on the calendar for 2024.
The Collective Sharehouse continued to run three sessions a week and the move from the Meeting
Room into the Main Hall lin autumn 20221 seemed to work well for both organisation5 (Clements
Hall and the Collective Sharehouse} throughout 2023.
Projects, Building and Finanos
At the beginning of 2023, we were starting to run a small surplus again. allowing us to plan more
confidently for the year ahead. We therefore took the decision to recruit an additional member of
staff. as a lack of personnel was preventing usfrom accommodating some potential bookings and
we were keen to start running our own events again. Denise Mackenzie joined us in April but left
again in December: unfortunately, our expenditure on staffing therefore did not result in the
increase in income. capacity and planning time that we had hoped for, and this is reflected in our
figures for 2023.
We were fortunate to receive two grants in 2023. We received £1,000 from the York Common
Good Trust in partnership with the Mindfulness Café, to continue and extend their sessions, which
support people with Dementia. We also received £4,694.00 from the City of York Council Ward
Funding to run Social Table Tennis and some afternoon tea and board games se55ions, which were
open to all local residents. These ran from May 2023 until March 2024, and we are now lookingto
build on those sessions to run a new project in the autumn of 2024.
We carried out sorne re-decorating in 2023. and we also had the Main Hall floor re-sanded and
sealed. We did not undertake any other major buildingwork. other than necessary repairs to our

platform lift. our emergency lighting and some of our plumbin8 fixtures. The Meeting Room was
3150 re-decorated and brought back into use as a hire space.
We continued to benefit from the 6-year energy contract agreed in 2018. which kept these costs
at previou5 levels. We are now facing a significant increase in energy prices in 2024.
Clements Hall (the building) turned 90 on 18 November 2023. and we held a Social event to mark
the occasion on Saturday 16 December. which was well-attended, including members of St
Clements Church and one of the founding trustees of the St Clement's Hall Preservation Trust
Inow Clements Hall Trust). Isobel Rhodes-Bernays. Tributes were also paid to Pauline Buchanan,
another founding member and a driving force behind the conseNation and refurbishment of the
building for its current use.
The Future
In conclusion. 2023 proved to be another challenging year for Clements Hall. Although our income
increased from 2022, our expenditure, primarily on staffiri& meant that we made a significant loss,
which wa5 disappointing. At the end of the year, we were once again facing the problem of a lack
of personnel, which has impacted on our ability to accommodate as many bookings as we would
like and to expand our own programme of events.
However, at the time of writinglsummer 2024), bi)okings are very steady. with significantly more
on the calendar than at this point in 2023, and many date5 for 2025 are also already booked up.
We have received some more Ward funding, which is allowing us to run a new 'Social Wednesda
project, and a new Trustee, Hayley Lorimer. has joined the Board of Trustees. We (staff and
tru5tee51 have just held two planning days. and a￿hoUgh we know that there are still many
challenges ahead. we have some new idea5 for income generation and some plans for new
projects. We therefore continue to be optimistic that the Hall will still provide a place for the
benefit of the people of York for a while yet.

Independent examinerfs ￿pOrt to the trustees of the Clements Hall Trust (Charity No.
1084425)
I report on the accounts of the Clements Hall Trust for the year ended 31 December 2023, which
are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparabon of the accounts in accordance
with the requirements of Ihe Charities Act 2011 (the 2011 Act).
I report in respect of my examination of thp Trusys accounts carried under section 145 of the
2011 Act and in carrying out my examination. I have followed the applicable Directions given by
the Charity Commission under section 145{5)Ib) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination which gives me cause to believe that, in any material respect".
The accounting records were not kept in accordan￿ wth secb.on 130 of the Char¢ttes
Act., or
The accounts did not accord with the accounting records" or
The accounts did not comply with the applicable requirements conceming the form and
content of accounts set Dut in the ChartlFes {Accounts and Reports) Regulations 2008
other than any requirement that the accounts give a 'true and faif, view which is not a
mattef considered as part of an independent examinats"on.
I have no concems and have come across no matters in connection with the examinatiorl to
which attenbon should be drawn in this report in Order to enable a proper understanding of the
accounts to be reached.
LIAa
3 September 2024
Michael W Siurge FCA
23 Lucombe Way,
York Y032 4DS

3. CLEMENT5 HALL TRUST
IRegistered Charity Number 10844251
STATEMENT OF FINANaAL AcllviTIES FOR THE 12 MONTHS TO 31 DECEMBER 202
Unrestricted Rettrirted
Funds
Fund5
INCOMING RESOURCES
Note
Hall LettinES
OfFice Rents
Bar Takirkgs
Membefship Subscriptions
Donations and fundraising
Greet. Eat and Meet luncheon donations
Collective Sharehouse
York Common Good Trustgrant
CYC Ward Grant
Other Income
Totsl
2022
36.551
11,167
3,055
104
47
36,551
11,167
3,055
104
47
28,514
10,907
2,034
65
270
270
355
3,650
3.650
2,600
4.694
4,694
496
496
175
TOTAL INCOMING RESOURCES
55.340
5,694
61,034
45,098
RESOURCES EXPENDED
Charitable Activities-
Salaries and Wages
Bar
Heat and light
Insurance
49.833
49,833
28,710
976
9,785
2,447
1,665
5,597
27
8.854
2,685
668
8,635
107
8,854
2,685
668
8,635
107
Rates
Building Repairs and Maintenance
Equipment
E !:!!
Cleaning
Telephones and IT
Office Costs
Others
Performing Rights Society
Projects
Depreciation
Governance Costs
1.906
2.361
233
1,906
2,361
233
1,354
2,154
366
550
876
287
1,085
528
528
TOTAL RESOURCES EXPENDEO
78,373
528
78,901
55,879
NEf{OUTGOINGIIINCOMING RESOURCES
TRANSFERS BEnVEEN FUNDS
FUNDS BROUGHT FORWARD
{23,0331
3,956
40,282
21.205
5.166
13,9561
57
{178671 110,7811
40,339
22.472
51,120
40,339
FUNDS CARRIED FORWARD
1.267

4. BALANCE SHEFf AT31 DECEMBER 2023
31
December
2022
Total
Notes
TANGIBLE FIXED ASs￿S
CURRENT ASSErs
Debtors and Prepayments
Bar Stock
Bank and Cash
3,207
559
3.988
451
23,789
27,555
39,600
44,039
LESS CURRENT UABIUTIES
Creditors and Accruals
NET CURRENT ASSErs
15,(1831
22.472
22,472
I3,7￿)
40,339
40,339
NET ASSEf5
REPRESEKfED BY
Unrestricted funds
Restricted Funds
21.205
1,267
22,472
40,282
57
40,339
For the 12 months ending 31 December 20212 the company was entitled to exemption from
audtt under Section 477 of the Companies Act 2tKJ6 relating to small companies.
The members have not required the company to obtain an audit ill accordance wtth section
476 of the Companies Act 2(X)6.
The Director5 (Trusteesl acknowledge their restx)nsibilities for complying with the
requirements of the Art in respect of accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the special provisions of Part
15 of the Companies Act 2006 relating to small companies and with the Financial Reporting
Standards for Smaller Entities 2016.
These financial statements were approved by the Board of TrL¢Stees on 30 August 2023
and signed on its behalf by-
oz
Gleanna Oland Jkn loq114
Chair
Ann Kurrein
Treasurer

Notes to the Accounts forthe 12 months ended 31 De￿rnber 2023
Basis of preparation
The accounts have been prepared on the basis of historic costs in accordance with
Accounting and Reporting by Charities- Ststement of Recommended Practice,
applicable accounting standards. and with the Companie5 Act 2Q￿. The charity has
taken advantage of the exemption in Financial RetM)rting Standard No. I from the
requirement to produce a cash flow statement on the ground5 that it is a Small
charity.
Accountlng Pollcies
Depreciation..
Tangible fixed assets a￿ depreciated over 5 years comrnencing in the year following
their year of acquisition. Expenditure on individual items of equipment of up to
£2,500 is charged to the Ststement of Financial Activities in the year in which it is
incurred.
Restritted Funds
Restricted Funds are subject to specific conditions by donors as to how they may be
used.
Unfestrirted Funds
Unrestricted Funds are funds that can be used in accordance with the objects of the
charity at the discretion of the Trustees.
Govemance Costs
Governance Costs consist of the re-imbursement of Tnjstees. expenses incurred in
carrying out their statutory responsibilities.
Tangible Fixed Assets
Building
Improv
ments
Fumiture
r￿tureS &
equipment
Total
2022
C05t
At l January 2023
Additions
1,847
56.850
58.697
58,697
At 31 December 2023
1,847
56.850
58,697
58.697
Depreciation
At l January 2023
Charge for year
At 31 December 2023
1.847
56850
58,697
57,612
1,085
58,697
1.847
56,850
58,697
Net book value

Clements Hall is occupied by the Charity under a 99 year lease with the City of York
Council dated 30 November 2010. Expenditure on the conversion of the Hall,
which was funded by the Community Assets Programme of the Office of the Third
Sector, Cabinet Office was met by the City of York Council
Restrlcted Funds
2022
Brought forward at l January
Received during year
Expended during year
Carried forward at 31 December
57
5,694
14,4841
1,267
488
14311
57
Reserves Policy
The Trustees, objective is to establish Unrestritted Funds of between 3 months,
and 6 months, wenue expendtture.
Company LTrrnited by Guarantee
The company is limited by guarantee. having no share capital. Each member is
liable to contribute to a sum not exceeding £l.l)O in the event of the company
being wound up whilst they are members or one year thereafter.
io