REGISTERED COMPANY NUMBER: 03884643 (England and Wales) REGISTERED CHARITY NUMBER: 1084411
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2021
for
Basics Plus
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
Basics Plus
Contents of the Financial Statements for the Year Ended 31 March 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 16 |
| Detailed Statement of Financial Activities | 17 | to | 18 |
Basics Plus
Report of the Trustees for the Year Ended 31 March 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and activities
The charity's objectives are:
- To provide for the relief of people in the Scarborough, Whitby and Ryedale areas with a learning or physical disability by the provision of, and assistance in, education, employment and facilities for recreation or other leisure time occupation of such persons.
There has been no significant change in these objectives during the year.
The trustees have paid due regard to the Charity Commission's guidance on the public benefit in deciding what activities the charity should undertake.
We continue to review our objectives on a regular basis. The review considers what we have achieved in the previous 12 months. We have referred to the Charity Commission guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
Public benefit
The benefits to the public of the charity are:
-
Providing education, training and recreational facilities for people with disabilities past school leaving age; - Providing respite relief for carers;
-
Preservation of the environment.
As required by the Charity Commission guidance, all these benefits relate to the aims of the charity. The trustees cannot see any detriment or harm arising from these benefits. The benefits are primarily to a specific section of the public, those with learning difficulties and their carers. People in poverty are not excluded from our benefits. All our activities revolve around our primary objective of providing for the underprivileged in the locality.
The number of people accessing the employment scheme is 52 individuals obtaining 112 one-day places per week.
Our scheme is accessed through a referral system, and the age of service users is 18+.
The other community projects which we operate allow the general public to access low cost services which include catering, printing and low-cost meeting space.
ACHIEVEMENT AND PERFORMANCE
Achievements and performance
We work in partnership with public agencies:
-
To allow us to offer and provide the widest range of services that best meet the needs of our client population;
-
To provide services of an appropriate quality standard;
-
To provide an enjoyable, constructive and stimulating environment for all users of the services offered.
Page 1
Basics Plus
for the Year Ended 31 March 2021
Report of the Trustees
FINANCIAL REVIEW
Financial review
The results for the year and the charity's final position at the end of the year are shown in the attached financial statements.
The charity is dependent upon ongoing funding to help pay for resources and staffing costs, and currently holds service agreement contracts with a number of agencies. Continued funding will be necessary to enable the charity to maintain its current level of activity. Wherever possible, additional sources of funding and income are sought.
Reserves policy
The charity's policy on reserves is that unrestricted funds are needed to:
-
Provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice; and
-
Cover administration and support costs, without which the charity could not function.
The trustees consider it prudent that unrestricted reserves should be sufficient to:
-
Avoid the necessity of realising fixed assets held for the charity's use;
-
Cover one year's management and administration costs;
-
Provide a pool equal to 10% of the average charitable expenditure over the preceding two years from which funds can be designated to specific projects.
The trustees consider that reserves at the current level will ensure that, in the even of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. The level of reserves is monitored and reviewed by the trustees on an ongoing basis throughout the year.
Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
FUTURE PLANS
The plans we hope to move forward are:
-
We will continue to build the income streams through the tea room, functions, farm shop and bakery, chopsticks (a project to recycle pallets into fire kindling), leaflet distribution and our print and design service.
-
There is a new local housing development (101 dwellings) opposite the farm site , and we are being proactive in maximising potential new customers to the farm shop and tea rooms, and encouraging full use of our various facilities.
During the year the charity has operated when able to, due to the pandemic. The trustees are looking forward to the coming year and are continually looking at income streams and expenditure costs.
Page 2
Basics Plus
for the Year Ended 31 March 2021
Report of the Trustees
STRUCTURE, GOVERNANCE AND MANAGEMENT
Basics Plus was incorporated on 26th November 1999 as a charitable company limited by guarantee. The charity is an independent registered charity (number 1084411) and is governed by its memorandum and articles of association.
The trustees, who are also directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
C M Barnes D M Hastie J Hobson M R Jaconelli N R Taylor
Additional trustees are appointed at the discretion of the current trustees. An induction process is undertaken for individuals prior to appointment as a trustee. All trustees are provided with ongoing literature relevant to their position and are encouraged to attend training courses where necessary.
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Decision making is undertaken by a management committee. The committee meet regularly to review activities and finances and to review risk.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
03884643 (England and Wales)
Registered Charity number
1084411
Registered office
Betton Farm Racecourse Road East Ayton Scarborough YO13 9HT
Trustees
C M Barnes D M Hastie J Hobson M R Jaconelli N R Taylor
Company Secretary
Mrs A P Turner
Independent Examiner
Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also the directors of Basics Plus for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 3
Basics Plus
for the Year Ended 31 March 2021
Report of the Trustees
STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 30 November 2021 and signed on its behalf by:
M R Jaconelli - Trustee
Page 4
Independent Examiner's Report to the Trustees of Basics Plus
Independent examiner's report to the trustees of Basics Plus ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of ACA FCCA which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stewart Michael Davies ACA FCCA Philip Burley & Co Chartered Accountants 28 Bagdale Whitby North Yorkshire YO21 1QL
30 November 2021
Page 5
Basics Plus
Statement of Financial Activities for the Year Ended 31 March 2021
| 31.3.21 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,477 Charitable activities 3 Core Charitable Activities 468,649 Other trading activities 2 36,283 Other income 182,139 Total 689,548 EXPENDITURE ON Raising funds 393 Charitable activities 4 Core Charitable Activities 333,388 Direct Service Provision 221,451 Total 555,232 NET INCOME 134,316 RECONCILIATION OF FUNDS Total funds brought forward 525,811 TOTAL FUNDS CARRIED FORWARD 660,127 |
31.3.20 Total funds £ 9,058 652,611 47,485 - |
|---|---|
| 709,154 - 464,258 241,097 |
|
| 705,355 | |
| 3,799 522,012 |
|
| 525,811 |
The notes form part of these financial statements
Page 6
Basics Plus
Balance Sheet 31 March 2021
| Notes FIXED ASSETS Tangible assets 10 Investments 11 CURRENT ASSETS Stocks 12 Debtors 13 Cash at bank CREDITORS Amounts falling due within one year 14 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 15 NET ASSETS FUNDS 18 Unrestricted funds TOTAL FUNDS |
31.3.21 Unrestricted fund £ 1,024,986 178 1,025,164 6,238 4,753 214,121 225,112 (31,730) 193,382 1,218,546 (558,419) 660,127 660,127 660,127 |
31.3.20 Total funds £ 1,053,014 274 1,053,288 8,422 40,231 69,105 117,758 (75,235) 42,523 1,095,811 (570,000) 525,811 525,811 525,811 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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continued...
Basics Plus
Balance Sheet - continued 31 March 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 30 November 2021 and were signed on its behalf by:
M R Jaconelli - Trustee
D M Hastie - Trustee
The notes form part of these financial statements
Page 8
Basics Plus
Notes to the Financial Statements for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation unless performance conditions require deferral of the amount. Any income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Grants receivable ae shown gross and are recognised in the SOFA to the extent that they relate to the period up to the year end. Where funding has been given for a period that spans the year end, the amount that relates to the following period is deferred and carried forward.
Expenditure
All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to the category.
Direct charitable expenditure includes the direct costs of the activities and depreciation on related assets. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost Fixtures and fittings - 20% on reducing balance Motor vehicles - 20% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES - continued
Fund accounting
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. OTHER TRADING ACTIVITIES
3.
4.
| Rent, camping and utilities Solar panels INCOME FROM CHARITABLE ACTIVITIES Activity Catering, tea rooms, and farm shop Core Charitable Activities Sale of goods and other services Core Charitable Activities Fees and grants receivable Core Charitable Activities CHARITABLE ACTIVITIES COSTS Core Charitable Activities Direct Service Provision |
Direct Costs £ 251,116 170,729 421,845 |
31.3.21 £ 34,368 1,915 36,283 31.3.21 £ 153,510 14,575 300,564 468,649 Support costs (see note 5) £ 82,272 50,722 132,994 |
31.3.20 £ 45,626 1,859 47,485 31.3.20 £ 317,636 39,986 294,989 |
31.3.20 £ 45,626 1,859 |
|---|---|---|---|---|
| 47,485 | ||||
| 652,611 | ||||
| Totals £ 333,388 221,451 |
||||
| 554,839 |
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continued...
Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
5. SUPPORT COSTS
| Governance Management costs £ £ Core Charitable Activities 81,311 961 Direct Service Provision 49,762 960 131,073 1,921 6. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): 31.3.21 £ Depreciation - owned assets 31,407 |
Totals £ 82,272 50,722 |
|---|---|
| 132,994 | |
| 31.3.20 £ 37,833 |
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
8. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Average monthly number of employees No employees received emoluments in excess of £60,000. 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Core Charitable Activities Other trading activities Total EXPENDITURE ON Charitable activities Core Charitable Activities |
31.3.21 31.3.20 34 34 Unrestricted fund £ 9,058 652,611 47,485 709,154 464,258 |
|---|---|
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Direct Service Provision Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD TANGIBLE FIXED ASSETS COST At 1 April 2020 Additions At 31 March 2021 DEPRECIATION At 1 April 2020 Charge for year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 |
Freehold property £ 1,232,487 - 1,232,487 209,883 24,650 234,533 997,954 1,022,604 |
Fixtures and fittings £ 155,312 3,379 158,691 136,755 4,387 141,142 17,549 18,557 |
Motor vehicles £ 56,976 - 56,976 45,123 2,370 47,493 9,483 11,853 |
Unrestricted fund £ 241,097 705,355 3,799 522,012 525,811 Totals £ 1,444,775 3,379 1,448,154 391,761 31,407 423,168 1,024,986 1,053,014 |
|---|---|---|---|---|
10. TANGIBLE FIXED ASSETS
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
11. FIXED ASSET INVESTMENTS
| MARKET VALUE At 1 April 2020 Additions Disposals At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 There were no investment assets outside the UK. 12. STOCKS Stocks 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Other debtors Prepayments 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other loans (see note 16) Hire purchase (see note 17) Trade creditors Social security and other taxes VAT Other creditors Accrued expenses |
Unlisted investments £ 274 78 (174) 178 178 274 31.3.21 31.3.20 £ £ 6,238 8,422 31.3.21 31.3.20 £ £ 3,937 11,283 - 21,390 816 7,558 4,753 40,231 31.3.21 31.3.20 £ £ 21,302 30,000 - 889 4,002 25,033 - 4,646 1,104 7,376 1,482 2,758 3,840 4,533 31,730 75,235 |
|---|---|
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
| 15. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Other loans (see note 16) 16. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Loans - within 1 year Amounts falling between one and two years: Loans - 2-5 years Loans - after 5 years 17. LEASING AGREEMENTS Minimum lease payments under hire purchase fall due as follows: Net obligations repayable: Within one year 18. MOVEMENT IN FUNDS At 1.4.20 £ Unrestricted funds General fund 525,811 TOTAL FUNDS 525,811 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 689,548 TOTAL FUNDS 689,548 |
31.3.21 31.3.20 £ £ 558,419 570,000 31.3.21 31.3.20 £ £ 21,302 30,000 95,442 120,000 462,977 450,000 558,419 570,000 31.3.21 31.3.20 £ £ - 889 Net movement At in funds 31.3.21 £ £ 134,316 660,127 134,316 660,127 Resources Movement expended in funds £ £ (555,232) 134,316 (555,232) 134,316 |
|---|---|
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
18. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.4.19 £ Unrestricted funds General fund 522,012 TOTAL FUNDS 522,012 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 709,154 TOTAL FUNDS 709,154 |
Net movement At in funds 31.3.20 £ £ 3,799 525,811 3,799 525,811 Resources Movement expended in funds £ £ (705,355) 3,799 (705,355) 3,799 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.4.19 £ 522,012 522,012 |
Net movement in funds £ 138,115 138,115 |
At 31.3.21 £ 660,127 |
|---|---|---|---|
| 660,127 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 1,398,702 | (1,260,587) | 138,115 |
| TOTAL FUNDS | 1,398,702 | (1,260,587) | 138,115 |
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Basics Plus
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
19. RELATED PARTY DISCLOSURES
During the year the charity employed Mr P Robinson as a farm hand. He is the son of the company secretary, Mrs A Turner.
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Basics Plus
Detailed Statement of Financial Activities for the Year Ended 31 March 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Rent, camping and utilities Solar panels Charitable activities Catering, tea rooms, and farm shop Sale of goods and other services Fees and grants receivable Other income HMRC JRS Local council grants Total incoming resources EXPENDITURE Other trading activities Bad debts Charitable activities Purchase of goods and materials for resale Staff costs Employer's pension costs Staff training and DBS Rates and water Light and heat Insurances Repairs, renewals and maintenance Equipment leasing Computer costs Stationery, printing and postage Telephone Licences and subscriptions Advertising Motor expenses Legal and professional fees Bank charges and interest Loan interest Carried forward |
31.3.21 £ 2,477 34,368 1,915 36,283 153,510 14,575 300,564 468,649 162,422 19,717 182,139 689,548 393 83,565 230,275 4,810 - 2,459 14,802 6,825 29,706 7,174 2,379 1,285 3,848 1,766 208 5,446 3,270 1,948 19,996 419,762 |
31.3.20 £ 9,058 45,626 1,859 47,485 317,636 39,986 294,989 652,611 - - - 709,154 - 170,824 277,861 4,731 398 3,838 20,683 7,697 17,825 5,231 3,509 1,445 3,276 1,864 110 (2,811) 7,142 3,900 31,097 558,620 |
|---|---|---|
This page does not form part of the statutory financial statements
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Basics Plus
Detailed Statement of Financial Activities for the Year Ended 31 March 2021
| Detailed Statement of Financial Activities for the Year Ended 31 March 2021 |
||
|---|---|---|
| Charitable activities Brought forward HP interest Sundry expenses PAYE interest Support costs Management Staff costs Employer's pension costs Depreciation of tangible and heritage assets Governance costs Accountancy and legal fees Total resources expended Net income |
31.3.21 £ 419,762 203 1,852 28 421,845 96,425 3,240 31,408 131,073 1,921 555,232 134,316 |
31.3.20 £ 558,620 1,548 1,402 - |
| 561,570 98,665 5,038 37,832 |
||
| 141,535 2,250 |
||
| 705,355 | ||
| 3,799 |
This page does not form part of the statutory financial statements
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