## **ASHWELL VILLAGE HALL PROJECT**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2025**
Trustees holding office in the year ended 31[st] March 2025 were:
Mr Andrew Michael Dolby Mrs Kathrine McGoldrick
## Annual Review
The Trust continued to oversee the management of the Ashwell Village Hall in the year. The Ashwell Village Hall has had acceptable occupancy levels and user satisfaction has been good in the year.
The Trustees have reviewed and approved the Annual Accounts for the year ended 31[st] March 2025. With cash reserves of £46,346 at the end of the year the Trust is well placed to cope with the financial issues if they were to occur.
The discussion of the constitution is still on going with the Village Hall and Parish council both looking to move this forward this year.
## Ongoing building work
The Village Hall is beginning to show its age and now requires significant building work. Last year, we repaired the wall by the outdoor play area, as it had started to crumble and water was seeping indoors, causing mould to form on the internal walls.
Following the repair, the main corridor and kitchen were redecorated and fitted with a new floor, giving that part of the building a much-needed refresh.
However, the main wall facing the farmer’s fields is now in very poor condition and requires urgent attention. We have received several quotes, and one has been approved at approximately £18,000. Fortunately, the Village Hall is in a strong financial position and able to fund this essential work.
## Risk Controls
A full fire risk assessment was carried out in 2024, along with a comprehensive inspection of the entire hall by Citation, including a Health & Safety review. All recommendations from these assessments have been implemented and are continually reviewed and maintained.
Levels of insurance cover are reviewed regularly
## Reference and Administrative Details
Registered Charity number 1084359 Registered 5th January 2001. Address: Ashwell Village Hall, West End
## **DECLARATION**
The Trustees declare that they have approved the trustees report above.
Date: 25[th] November 2025
||**Ashwell Village Hall Project**|**Ashwell Village Hall Project**|**Ashwell Village Hall Project**|||**1084359**|**1084359**||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Receipts and payments accounts**||||||||**CC16a**||
||01/04/2024
31/03/2025
**To**
**For the period**
**from**
~~a~~||||||||||
|**Section A Receipts and payments**|||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|Rental|**27,998**||**-**||**-**||**27,998**||**32,454**||
|Donations|**1,085**||**-**||**-**||**1,085**||**673**||
|Other|**-**||**-**||**-**||**-**||**21**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for_|_(Gross income for_||||||||||
|_AR)_|_AR)_**29,083**||**-**||**-**||**29,083**||**33,148**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**29,083**
**-**
**-**
**29,083**
**33,148**
~~—————~~|||||||||||
|**A3 Payments**|||||||||||
|Cleaning|**7,250**||**-**||**-**||**7,250**||**7,176**||
|Electricity|**2,719**||**-**||**-**||**2,719**||**2,146**||
|Water|**522**||**-**||**-**||**522**||**747**||
|Insurance|**2,281**||**-**||**-**||**2,281**||**2,136**||
|Oil|**2,183**||**-**||**-**||**2,183**||**2,090**||
|Telephone|**335**||**-**||**-**||**335**||**301**||
|Refuse|**659**||**-**||**-**||**659**||**543**||
|Advertising/website|**99**||**-**||**-**||**99**||**126**||
|Licences/software/Memberships|**344**||**-**||**-**||**344**||**308**||
|Minor repairs and servicing|**6,780**||**-**||**-**||**6,780**||**1,516**||
|Fireprevention|**1,479**||**-**||**-**||**1,479**||**3,324**||
|Admin & Audit fees|**600**||**-**||**-**||**600**||**37**||
|Pest control|**-**||**-**||**-**||**-**||**180**||
|Clerks' remuneration|**-**||**-**||**-**||**-**||**1,555**||
|Rental & deposit refunds|**1,027**||**-**||**-**||**1,027**||**2,755**||
|Gardening/grounds maintenance|**383**||**-**||**-**||**383**||**-**||
|Miscellaneous|**465**||**-**||**-**||**465**||**136**||
|Major refurbishment|**-**||**-**||**-**||**-**||**-**||
|Other Health & Safety|**2,486**||**-**||**-**||**2,486**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
||**-**||**-**||**-**||**-**||**-**||
|**_Sub total_ **|**29,612**||**-**||**-**||**29,612**||**25,078**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**29,612**
**-**
**-**
**29,612**
**25,078**
~~——————~~|||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 529**
**-**
**- - 529**
**8,070**
**-**
**- -**
**-**
**-**
**46,874**
**- -**
**46,874**
**38,804**
**46,346**
**-**
**- 46,346**
**46,874**
~~SSSS—~~||||||||||
|CCXX R1 accounts (SS)|||1||||||20/01/2026||
## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**
**Restricted**||**Endowment**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**
**funds**||**funds**|
||||**to nearest £**
**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**46,346**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**46,346**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
Bank account
~~———~~|||||
||account(s))||OK
OK||OK|
||||**Unrestricted**
**Restricted**||**Endowment**|
||||**funds**
**funds**||**funds**|
||**Details**||**to nearest £**
**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**203**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Rental owed
~~—===~~|||||
|**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~—====~~|||||
|**B4 Assets retained for the**
**charity’s own use**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~===~~|||||
||||**Fund to which**
**Amount due**||**When due**|
|**B5 Liabilities**|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Details**
~~—====~~|||||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print Name||Date of
approval|
||||Andrew Dolby||25/11/2025|
CCXX R2 accounts (SS)
20/01/2026
2
| | | |
**----- Start of picture text -----**
Z| CHARITY COMMISSION | Independent examiner's report on the
FOR ENGLAND AND WALES accounts
**----- End of picture text -----**
**----- Start of picture text -----**
Section A Independent Examiner’s Report
**----- End of picture text -----**
**----- Start of picture text -----**
Report to the trustees Charity Name
Ashwell Village Hall Project
On accounts for the year the year year | 31 31 March 2025
ended
**----- End of picture text -----**
On accounts for the year the year year | 31 31 March 2025 Charity no | 1084359 ended (if any) (remember to include the page numbers of additional sheets) ! report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31/03/2025. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have
- examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
Name: ; Domenico Maurello
Relevant professional | Fellow Chartered and Certified Accountant (FCCA)
qualification(s) or body
(if any):
Address: | Jones Hunt & Keelings
7-8 Portmill Lane
Hitchin, SG5 1DJ
**----- End of picture text -----**
IER
1
Oct 2018