2024-12-31-accounts - Marden Village Hall

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NUMBER: 1084260

MARDEN VILLAGE HALL

TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

C O N T E N T S

	Page
Charity Information
Trustees' Report	1 - 2
Independent Examiner's Report	3
Statement of Financial Activities	4
Balance Sheet	5
Notes to the Financial Statements	6 – 9

MARDEN VILLAGE HALL

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS

FOR THE YEAR ENDED 31 DECEMBER 2024

Trustees : Name Type of Trustee Group Representative Mr I Newton Chairman Marden Theatre Group Mr T Stevens (resigned 7 May 2024) Trustee Marden Parish Council Mrs K Tippen Trustee Mr M Cooper Trustee Badminton Mrs A Thomson (resigned 28 March 2024) Trustee Mrs Bridget Harvey Trustee Mrs A Hooker Treasurer Mrs H Schlosser Trustee Marden Pre-School Mrs S Collinson (resigned 28 March 2024) Trustee Short Mat Bowls Mrs J Gowen-Smith Trustee Marden Parish Church Mr A Turner (appointed 7 May 2024) Trustee

Charity Registration Number : 1084260

Address of Registered Office :

Marden Memorial Hall Goudhurst Road Marden Kent TN12 9JX

Bankers :

Unity Trust Bank plc Nine Brindleyplace Birmingham B1 2HB

Independent Examiner

T Lane Director in M N Jenks & Co Ltd 72 Commercial Road Paddock Wood Tonbridge Kent TN12 6DP

MARDEN VILLAGE HALL

REPORT OF TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their annual report together with the financial statements of Marden Village Hall (the charity) for the year ended 31 December 2024. The trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102 March 2018, effective 1 January 2019) and the Charities SORP (FRS102).

Structure, Governance and Management

Marden Village Hall is a registered charity number 1084260 and is governed by a declaration of Trust dated 18 January 1999. Management of the charity is delegated by the trustees to a Management Committee comprising two elected members and one member from each of the following: the Church, Parish Council, Brownies, Play Group, Short Mat Bowls and Badminton, and not more than two co-opted members with the provision to add an additional member from any existing or newly formed organisation.

Objects

In setting objectives and planning for activities, the trustees have given due consideration to general guidance published by the charity commission relating to public benefit.

The objects of the charity are the maintenance and hire of a village hall for the inhabitants of the parish of Marden, Kent.

Chairman’s Report

At the Hall Committee meeting on 28[th] March 2024, following the AGM, Ian Newton was elected Chairman of the Marden Memorial Hall Management Committee for 2024/25.

Staffing

At the current time an employed caretaker has not been taken on but the local company contracted in 2023 remains (Harvey House Property & Garden (HHP&G) ) who undertakes the day to day maintenance, painting and decorating and other work required. External companies for electricity, gas, plumbing etc are contacted to deal with any work that HHP&G is unable to achieve.

Unfortunately, in October 2024 Debbie McKenzie had to resign as cleaner due to other commitments. Trustees continue to look at other options but, in the meantime, HHP&G along with trustees and hirers undertake the cleaning role.

In November 2024 Lisa Stevens was employed as the Facilities Administrator for 10 hours per week who assists with bookings, obtaining quotes, ensuring all certificates are up to date and contacting external companies when they are required to assist with any work that is required.

Residential Flat

In August 2024 the tenant gave a month’s notice to quit and moved out at the beginning of September. Since that time the Trustees agreed to do any work that was required in the flat prior to it being re-let, this included decorating, new kitchen cupboards, new stair carpet and electrical work. This was all completed by end of November and Radfords Estate Agents have been contracted to advertise the flat for letting (approx. monthly rental proposed is £1,250).

Hirings

The hall continues to be very well used with the pre-school being the main user. Other regular groups /organisations continue using the facilities at other times of day and evenings. As well as a continual stream of bookings for parties.

Projects (please see Projects spreadsheet with details of costings)

Projects undertaken this year include: Installation of solar batteries and conversion of storage room to accommodate these (grant received) Resurfacing of majority of main car park and white lining Redecorating of Main Hall Sanding and varnishing of main hall floor Refurbishment of residential accommodation (see also above)

MARDEN VILLAGE HALL

REPORT OF TRUSTEES (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

Future projects include:

2025 Purchase of new tables Purchase of large projector screen for Main Hall Purchase of a range cooker for the Main Hall kitchen. 2026 Refurbishment of ladies’ toilets Refurbishment of Main Hall kitchen

Other

Regular statutory inspections continue with safety gas checks, Pat Testing, fire alarm and CCTV systems.

Thanks are expressed to all the Trustees for their hard work and commitment during the year.

Ian Newton Chairman Marden Memorial Hall

Financial review

For the 2024 year the charity incurred a deficit of £9,242 (2023 – surplus £7,367).

Reserves Policy

The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately 3 months of unrestricted charitable expenditure.

The balance held as unrestricted funds at 31 December 2024 was £418,037, including funds tied up in tangible fixed assets, and revaluation reserve in connection therewith. The restricted fund of £13,456 is held in tangible fixed assets.

Trustees' responsibilities statement

The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

a) Select suitable accounting policies and apply them consistently;
b) Observe the methods and principles in the Charities SORP;
c) Make judgments and accounting estimates that are reasonable and prudent;
d) State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
e) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the trustees on 12 May 2025 and signed on their behalf by:

I NEWTON CHAIRMAN

MARDEN VILLAGE HALL

INDEPENDENT EXAMINER'S REPORT TO

THE TRUSTEES OF MARDEN VILLAGE HALL

I report on the financial statements of the Charity for the year ended 31 December 2024 set out on pages 4 to 9.

RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND INDEPENDENT EXAMINER

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts (under section 145 of the Charities Act);
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act); and
to state whether particular matters have come to my attention.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts, and the report is limited to the matters set out in the statement below.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no material matters have come to my attention which gives me cause to believe that, in any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 March 2018, effective 1 January 2019).

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

11 September 2025 72 Commercial Road Paddock Wood, Tonbridge, Kent

T Lane Director in M N Jenks & Co Ltd Chartered Accountants

MARDEN VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2024

Income from: Donations and Legacies Charitable Activities – Hall Hire Other Trading Activities Investments Other Total Expenditure on: Cost of Raising Funds Charitable Activities – Hall Expenditure – Support Costs Total Resources Expended Net Income / (Expenditure) before Gains on Investments Net Gain on Investment Assets Net Movement in Funds Balances brought forward at 1 January 2024 Balances carried forward at 31 December 2024	Unrestricted Restricted Funds Funds Notes £ £ 2 - 16,820 44,666 - 4 9,510 - - - 3 934 - 55,110 16,820 5 8,496 - 6 67,412 3,364 1,900 - 77,808 3,364 (22,698) 13,456 - - (22,698) 13,456 440,735 - £ 418,037 £ 13,456 £

The Charity had no recognised gains or losses other than the net income or expenditure shown above for the two financial years.

The notes set out on pages 6 to 9 form an integral part of these financial statements.

MARDEN VILLAGE HALL

BALANCE SHEET

31 DECEMBER 2024

FIXED ASSETS Tangible Assets Investments CURRENT ASSETS Debtors Cash at Bank and In Hand CREDITORS:Amounts falling due within one year NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS Revaluation Reserve re Tangible Fixed Assets Unrestricted Funds Restricted Funds TOTAL FUNDS	Notes 9 10 11 12	7,974 19,211 27,185 (2,400) £ £	2024 £ 201,708 205,000 406,708 24,785 431,493 431,493 £ 182,644 235,393 13,456 431,493 £	2023 £ 190,188 205,000 395,188 4,673 42,365 47,038 (1,491) 45,547 440,735 440,735 182,644 258,091 - 440,735

These financial statements were approved on behalf of the Trustees and signed on their behalf by:

MRS A HOOKER TREASURER AND TRUSTEE

Approved by the Board: 12 May 2025

The notes set out on pages 6 to 9 form an integral part of these financial statements.

MARDEN VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

31 DECEMBER 2024

1 ACCOUNTING POLICIES

(a) Basis of Accounting

The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Charity's Trust Deed, the Charities Act 2011, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) and the Charities SORP (FRS102).

The Trustees consider that the charity meets the definition of a public entity benefit under FRS102.

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern and on this basis the charity is a going concern.

In preparing the accounts, the Trustees have considered that in applying the accounting policies required by FRS102 and the Charities SORP FRS102, no restatement of comparative items was required.

(b) Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability.

(d) Resources Expended

All expenditure is accounted for on an accruals basis.

Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

(e) Tangible fixed assets and depreciation

Property and improvements and equipment costing more than £1,000 is capitalised and depreciated.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Hall extension - 2% straight line Fixtures, fittings and equipment - 20% straight line

(f) Debtors and Creditors Receivable/Payable Within One Year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the profit and loss account in other administrative expenses.

MARDEN VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

31 DECEMBER 2024

2 DONATIONS AND LEGACIES

Donations and legacies consist of a Solar Battery grant of £16,820.

3 OTHER INCOME

Other income includes cleaning and refuse reimbursement of £525 (2023 - £921), and solar panel income of £409 (2023 - £712).

4
5
6

Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
OTHER TRADING ACTIVITIES
£
£
£
£
Office and Flat rent receivable
9,510
-
9,510
13,945
£ 9,510
£ -
£ 9,510
£ 13,945
Unrestricted
Restricted
Total
Total
Funds
Funds
Funds
2023
COST OF RAISING FUNDS
£
£
£
£
Office and flat expenses
£ 8,496
£ -
£ 8,496
£ 4,797
Total
Total
2024
2023
CHARITABLE EXPENDITURE-HALL
£
£
Caretaker Costs
-
210
Facilities Manager
1,164
2,781
Light and heat
7,008
6,114
Water and sewerage
1,437
2,377
Insurance
3,369
3,527
Repairs and maintenance
41,874
11,649
Sundry
1,235
1,066
Advertising
270
260
Subscriptions and Licences
638
668
Depreciation
13,781
9,657
£ 70,776
£ 38,309

MARDEN VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

31 DECEMBER 2024

7 8	ANALYSIS OF STAFF COSTS 2024 £ The average number of employees was 1 (2023 - 1), all of whom were part-time. Salaries and Wages 6,733 Social Security Costs - Pension Costs - £ 6,733 £ Staff costs are included within hall costs in Note 6. Total 2024 SUPPORT COSTS £ Independent examiner's fee (Governance Cost) 1,152 Trustees’ Insurance 748 £ 1,900 £	2023 £ 8,317 - -
		8,317
		Total 2023 £ 1,098 748
		1,846

9	TANGIBLE FIXED ASSETS COST: At 1 January 2024 Additions At 31 December 2024 DEPRECIATION: At 1 January 2024 Charge for the year Transfer to Investments At 31 December 2024 NET BOOK VALUE: At 31 December 2024 £ At 31 December 2023 £	Hall Extension £ 250,778 - 250,778 69,641 5,016 - 74,657 176,121 181,137	Fixtures, fittings & equipment £ 58,303 25,301 83,604 49,252 8,765 - 58,017 £ 25,587 £ £ 9,051 £	Total £ 309,081 25,301 334,382 118,893 13,781 - 132,674 201,808 190,188

The leasehold flat which forms part of the hall extension has been transferred to fixed asset investment as an investment property. The hall extension, including the leasehold flat, has been valued by the Insurers at £205,000 at reinstatement cost at 29 May 2020.

MARDEN VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

31 DECEMBER 2024

10	Leasehold Building FIXED ASSET INVESTMENTS £ At 1 January 2024/31 December 2024 £ 205,000	Leasehold Building FIXED ASSET INVESTMENTS £ At 1 January 2024/31 December 2024 £ 205,000
		Building £ 205,000

The leasehold flat which forms part of the hall extension has been transferred to fixed asset investment as an investment property. The property was valued by Ellis & Co (Tonbridge) in November 2020. The Trustees consider that there has been no material change in value in the year ended 31 December 2024.

DEBTORS Hall and Office Hirings Other Debtors CREDITORS:Amounts falling due within one year Accruals Balance at STATEMENT OF FUNDS 01.01.2024 £ Unrestricted Funds 440,735 Restricted Funds – Solar Battery Grant - £ 440,735 ANALYSIS OF FUNDS Fund Balances at 31 December 2024 are represented by: Investments Tangible Fixed Assets Current Assets Current Liabilities	Incoming Resources £ 55,110 16,820	£ £ Expenditure £ (77,808) (3,364)	£ £ Expenditure £ (77,808) (3,364)	£ £ Expenditure £ (77,808) (3,364)

£ 440,735	£ 71,930	£ (81,172)	£ -	£
	Unrestricted Restricted Funds Funds £ £ 205,000 - 188,252 13,456 27,185 - (2,400) - £ 418,037 £ 13,456			£

15 RELATED PARTY TRANSACTIONS

No expenses or remuneration were paid to the Trustees in the year.