## **The Wheels Project Annual meeting of Trustees and Committee.** **Venue…. Unit 4 Prince Consort Ind Est Date…… Tuesday 16[th] December 2025 Trustees in attendance....... Mr Alan Rice Mr Richard Sawyer Mr Glenn Merton Mrs Julie Beerling Mr Danny Richardson Committee members in…. Mrs Susan Rice Attendance Mrs June Merton Mr Lewis Ridley Agenda…………………….. Apologies End of year accounts Trustees Visits AQA Units Working relationships Voices and conclusions** Page **1** of **4** The Wheels Project ## **Apologies** **Mr John Welsh apologises, he is unable to attend the annual meeting due to prior commitments. John is happy to receive a copy of the minutes on this occasion.** **We also pass our sincere condolences on to Mr Christopher Bushell (trustee) who is not in attendance due to the passing of his wife Mrs Carol Bushell who was also a valued member of our committee.** ## **End of year accounts** **Thanking Mrs Susan Rice who once again, printed and distributed end of year accounts, along with the aid of Mr Alan Rice and Mrs Julie Beerling. All committee members now have in their possession a copy of the 2024/2025 accounts. All members are aware of the outstanding progress The Wheels Project has made as discussed very positively in quarterly meetings.** **All members are in agreement and very positive with the outstanding results on review of the 2024/2025 accounts. The Wheels Project continues to thrive by going from strength to strength.** ## **Trustees Visits** **We as trustees and committee have met regularly with staff and are pleased to report that all staff continue to have a healthy DBS check and everything and everyone are progressing very well. A very committed and strong team!** Page **2** of **4** The Wheels Project ## **AQA Unit Award Scheme** **Due to the increase of students and demand for placements, we are pleased to share that AQA certifications have once again gone from strength to strength! This academic year we have helped many students gain an impressive 1200+ qualifications covering three areas, Hair and Beauty, Mechanics and Construction which the students can take with them as they continue their journey in life. Well done to each and every one.** ## **Working Relationships** **We would like to thank the Carr Ellison Foundation for their very kind donation during this financial year.** **We would also like to thank Greggs for their continued support in supplying food and refreshments every day for the students.** ## **Voices and Conclusions** **Mr Alan Rice opened the meeting and voiced, another very pleasing and outstanding 2024/2025! There has been a rise in students who have been helped and gained from The Wheels Project. Mr Alan Rice and Mrs Julie Beerling voiced how pleasing and a productive year it has been.** **Mr Alan Rice and Mrs Julie Beerling voiced their praise and thanks to all involved and who continue to work closely dedicating their time to The Wheels Project. We are all in agreement that this will continue to allow the Wheels Project to grow further to enable us to help more vulnerable and disadvantaged students, whilst continuing to find it very rewarding. We look forward to what another productive and prosperous year, next year brings!** Page **3** of **4** The Wheels Project **Signed………** _A.Rice………18.12.25_ **Chairman/Trustee/Director** **Signed…………** _J.Beerling……18.12.25_ **Trustee/Director** Page **4** of **4** The Wheels Project The Wheels Project (South Tyneside) Charity No. 1084227 Company No. 06668676 ## Amended Financial Statements for the Year Ended 31st March 2025 |Content
Legal and Administrative Information
Report of the Trustees
Independent Examiners Report
Statement of Financial Activities
Balance Sheet
Notes forming part of the financial statements|Page
1
2 – 3
4
5
6
7 – 11| |---|---| Optimal Accountancy Limited 301a Sunderland Road South Shields Tyne & Wear NE34 6RB ## The Wheels Project (South Tyneside) ## Legal and Administrative Information The Wheels Project is a registered charity, governed by its Trust Deed. The Charity registration number is 1084227. The Wheels Project is also a company limited by guarantee; company registration number 06668676. ## Management Committee ## Trustees Mr Alan Rice (Director) Mr Richard Sawyer (Vice Chairman) Mr Chris Bushell (Treasurer) Mrs Susan Rice (Secretary) Mrs Julie Beerling (Director) Mrs June Merton Mr Glenn Merton Mr Lewis Ridley Mr John Welsh Mr Alan Rice Mr Richard Sawyer Mr Christopher Bushell Mr Glen Merton Mrs Julie Beerling Mr Danny Richardson ## Wheels Project Solicitor Mr Danny Richardson ## Registered Address ## Bankers Unit 4 Prince Consort Industrial Estate Hebburn Tyne & Wear NE31 1EH Barclays Bank plc Tyne Dock South Shields NE33 1NH ## Independent Examiner Optimal Accountancy Limited 301a Sunderland Road South Shields Tyne & Wear NE34 6RB 1 ## The Wheels Project (South Tyneside) ## Report of the Trustees The trustees have pleasure in presenting their report and the un-audited financial statements of the company charity for the year ended 31[st] March 2025. . The financial statements have been prepared on the basis of the accounting policies set out in note one to the financial statements, and comply with the company charity’s Trust Deed, the Charities Act 2006, the Companies Act 1985 and the Statement of Recommended Practice, ‘Accounting and Reporting by Charities, (SORP 2006) issued in March 2006. ## Objectives of the Charity - To advance the education and training primarily of persons aged between eleven and eighteen years (“young people”), who are resident in South Tyneside, Gateshead, North Tyneside, Durham, Sunderland and Surrounding Areas in motor mechanics, workshop skills and hair and beauty activities. - To promote the benefit of such young people through the provision of educational, recreational and training opportunities. ## Review of Activities and Achievements A full review of the activities is shown in the charity’s annual report, attached to the financial statement. 2 ## Recruitment and Appointment of the Management Committee and Trustees The recruitment and appointment to the charity’s management committee and trustees is carried out via nominating each year prior to the Annual General Meeting. These positions are then filled at the business meeting of the management committee immediately following the Annual General Meeting. ## Reserves Policy The charity has a fund’s policy to build up sufficient funds to cover unrestricted funds for a minimum of thirteen weeks, whilst trying to achieve a surplus to provide improvements to the existing facilities and allow new and extended activities when required. ## Risk Management Major risks, to which the charity is exposed, as identified by the trustees, have been reviewed and systems have been established to mitigate these risks. 3 ## Optimal Accountancy Limited 301a Sunderland Road, South Shields, NE33 4EB ## Independent Examiners Report on the Accounts ## Income Statement and Balance Sheet |Report to the Directors of:|The Wheels Project| |---|---| |Registered CompanyNumber:|06668676| |On Accounts for the Year Ended:|31.03.2025| |Set out on Pages:|5 - 6| ## Respective responsibilities of the Directors and Examiner The company’s Directors are responsible for the preparation of the accounts. The company’s Directors consider that an audit is not required for this year, and that an Independent Examination is needed. It is my responsibility to: - Examine the accounts; - Follow the procedures laid down in the General Directions given by Companies House: and - State whether particular matters have come to my attention. ## Basis of Independent Examiner’s Statement My examination was carried out in accordance with the General Directions given by Companies House. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## Independent Examiner’s Statement In connection with my examination, no matter has come to my attention: - (1) Which gives me reasonable cause to believe that in any material respect the requirements: - To keep accounting records in accordance with the Companies Act: and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act. Have not been met; or - (2) To which, in my opinion, attention should be in order to enable a proper understanding of the accounts to be reached. Signed ................................................. ............. Date ................................. Name ............................................................................................................................................. 4 ## The Wheels Project (South Tyneside) ## Statement of Financial Activities for the Year ended 31 March 2024 |Notes
Incoming resources
Incoming resources from
generated funds:
Voluntary income
Activities for generating funds
2
2
Incoming resources from
Charitable activities:
3
Other Incoming resources:
4
Total Incoming resources
Resources expended
Charitable activities:
5
Governance costs:
6
Total resources expended
Gross transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward|Unrestricted
Funds
Restricted
Funds
1,000
0
0
0
192,010
0
0
193,010
0
47,137
0
133,803
0
180,940
0
0
0
12,070
0
67,034
0
79,104
0|Total Funds
2025
Total Funds
2024
1,000
2,300
0
192,010
185,245
0
0
193,010
187,445
47,137
47,242
133,803
122,957
180,940
170,199
0
0
12,070
17,246
67,034
49,788
79,104
67,034| |---|---|---| 5 ## The Wheels Project (South Tyneside) ## Balance Sheet for the Year Ended 31[st] March 2025 |2025 2024
Notes
£
£
£
Fixed Assets
Tangible assets
57
85
Current Assets
Cash at bank
79,104
66,949
Creditors: amounts falling due
Within one year
0
0
Net current assets
79,104
Total assets less total liabilities
79,104
Funds
Unrestricted funds
79,104
Restricted funds
0
0
79,104|£
66,949
67,034| |---|---| ||67,034
67,034| The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. Members have not required the company under Section 476 of the Companies Act 2006, to obtain an audit for the year ended 31st March 2025. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the company as at 31[st] March 2025 and of its profit or loss for the year then ended in accordance with the requirements, and which otherwise comply with the requirements of the Act relating to the accounts so far as applicable to the company. The financial statements which have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies were approved by the board of directors and trustees on .....................................and signed on its behalf. |Signed.....................................................................|Director..........................................................| |---|---| |Print Name:............................................................|Date of Approval............................................| 6 ## The Wheels Project (South Tyneside) ## Notes to the accounts for the year ended 31[st] March 2025 ## 1. Accounting policies ## Basis of accounting The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (SORP 2006) published in March 2006 and the Charities Act 2006. ## Voluntary Income Voluntary income received by way of donations and gifts to the charity is included in full in the Statement of Financial Activities when received. Intangible income is not included unless it represents goods or services which would have otherwise been purchased. Gifts in kind are valued and brought in as income and the appropriate expenditure is brought in as expenditure. ## Resources expended All expenditure is accounted for on an accrual basis. The charity is not VAT registered therefore all expenditure is accounted for gross. - Charitable activities include all resources applied by the charity in undertaking work to meet its charitable objectives. - Governance costs include the general running costs of the charity as opposed to generating funds, service delivery and project work. This includes the costs associated with the independent examination of accounts. ## Funds (a) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets those criteria is identified to the fund, together with a fair allocation of overhead and support costs. (b) Unrestricted funds are donations and other incoming resources received or generated for the purposes of the charity. ## Tangible Fixed Assets and Depreciation Tangible fixed assets costing more than £500 are capitalised and included at cost. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life to that asset as follows: Furniture and equipment 25% reducing balance 7 ## The Wheels Project (South Tyneside) ## Notes to the accounts for the year ended 31 March 2025 ## 2. Voluntary income |||||Total 2025|Total 2024| |---|---|---|---|---|---| ||Unrestricted|Restricted|||| ||£|£||£|£| |Sundry Donations|1,000||0|1,000|2,200| ||1,000||0|1,000|2,200| ## 2. Activities for generating funds ## No activities undertaken ## 3. Incoming resource from charitable activities ||||Total 2025|Total 2024| |---|---|---|---|---| ||Unrestricted|Restricted|Funds|Funds| ||£|£|£|£| |High Sheriff Award|0|0
|0
|1,000| |Comm Foundation|1,000
|0
|1,000
|1,000| |Mayors Charity|0|0
|0
|200| ||1,000|1,000
|1,000
|2,200| 8 ## The Wheels Project (South Tyneside) ## Notes to the accounts for the year ended 31[st] March 2025 ## 4. Other incoming resources ||||||Total 2025||Total 2024|| |---|---|---|---|---|---|---|---|---| ||Unrestricted||Restricted||Funds||Funds|| ||£||£||£||£|| |Tax Rebate||0||0||0||0| |Gas Refund||0||0||0||0| |Electric Refund||0||0||0||0| |Photocopier Refund||0||0||0||0| |Telephone Refund||0||0||0||0| |Water Refund||0||0||0||0| |||0||0||0||0| ## 5. Charitable activities |||||Total 2025|Total 2024| |---|---|---|---|---|---| ||Unrestricted|Restricted||Funds|Funds| ||£|£||£|£| |Training|1,097||0|1,097|833| |Photocopier|0||0|0|0| |Telephone and Fax|4,034||0|4,034|2,339| |Heat, Light and Water|3,926||0|3,926|3,878| |Catering|0||0|0|0| |Rent|20,905||0|20,905|23,026| |Insurance|3,896||0|3,896|3,434| |Capital|||0|0|0| |Travel, Fuel, Food|5,085||0|5,085|6,143| |Workshop Materials|1,833||0|1,833|0| |Other|6,361||0|6,361|7,589| ||47,137||0|47,137|47,242| 9 ## The Wheels Project (South Tyneside) ## Notes to the accounts for the year ended 31[st] March 2025 ## 6. Governance costs |||||Total 2025|Total 2024| |---|---|---|---|---|---| ||Unrestricted|Restricted||Funds|Funds| ||£|£||£|£| |Staff Costs|130,888||0
|130,888|120,556| |Office Costs|589||0
|589|577| |Staff Training|0||0|0|0| |Professional Fees|2,298||0|2,298|1,796| |Depreciation|28||0|28|28| ||133,803||0|133,803|122,957| ## 7. Fixed assets ||Furniture and| |---|---| ||Equipment| ||£| |Fixed assets as at 31st March 2024|| |Four post Ramp|1,500| |Tools|2,000| |Power Tools|500| |Hair Salon Equipment|500| |Bench Power Tools|1,000| |Benches *6|1,000| |Valued at cost|6,500| |Depreciation Charge for year|28| |Net book value as at 31st March 2024
|85| |Net book value as at 31st March 2025|57| 10 ## The Wheels Project (South Tyneside) ## Notes to the accounts for the year ended 31[st] March 2025 ## 8. Analysis of net assets between funds |||||Total 2025|Total 2024| |---|---|---|---|---|---| ||Unrestricted|Restricted||Funds|Funds| ||£|£||£|£| |Fund balances at|||||| |31stMarch 2025 are|||||| |represented by:|||||| |Fixed asset|57||0|57|85| |Current assets|79,104||0|79,104|66,949| |Current liabilities|0||0|0|0| ||79,161||0|79,161|67,034| 11 From: AQA Unit Award Scheme Dear Julie, AQA Unit Award Scheme- 39408 Thank you for providing Ihe evidence to support your recent UAS submission. I have successfully completed your assessment. I have also processed your certificates for cohorts 90459 & 90460. This was a well organised assessment and all documentation was prepared wrth care. It was good to see the student completed work. As I've now compleled your annual review, Ihere is no need to provide supporling documentation for the remairKler of this academic year. It is possible that we will conducl a 'spot check. later In the year and you will be requested to upload the supporting evidence. Please note, certificates will be addressed to 'UAS Coordinator .and will be despatched week commencing Monday January 2025. Please make the recipient of your centre's post aware that you are the UAS Coordinator. Thanks again for all your efforts in producing this assessment and please do not hesrtate to contad UAS if you have any queries. Best wishes, Linda Linda Selway Delivery Administrator, Unrt Award Scheme T. 01423 534 235 E. unitawardscheme@aqa.org.uk AQA Devas Street, Manchester, M15 6EX •st*)ns matter Eve ourne starts