## **The Wheels Project** ## **Annual meeting of Trustees and Committee.** **Venue…. Unit 4 Prince Consort Ind Est Date…… 10[th] September 2021 Trustees in attendance....... Mr Alan Rice Mr Christopher Bushell Mr Richard Sawyer Mr Lewis Ridley Mr Glenn Merton** **Mr Danny Richardson Committee members in…. Mrs Susan Rice Attendance Mrs June Merton Mr John Welsh Mrs Julie Beerling** **…………………….. Agenda** **End of year accounts** **Staffing/ Volunteers AQA Units New working** ## **relationships** Page **1** of **4** The Wheels Project ## **Voices and conclusions** ## **End of year accounts** **A very pleasing and productive 2020/2021.** **Mr Alan Rice printed and distributed end of year accounts, along with the aid of Mr Christopher Bushell and Mrs Susan Rice. All committee members now have in their possession a copy of the accounts. All members are aware of the progress The Wheels project has made as discussed in quarterly meetings.** **All members are united and positive with the very pleasing results on review of the 2020/2021 accounts.** **A huge well done was voiced as this year once again we applied for the High Sherriff’s Award and won not only this award, but we were also awarded best in district! Our certificate is displayed with pride in the office.** ## **Stafng/ Volunteers** **Two members of staff has left us this year. One has gained full time employment and the other is heading for pastures new in America, we wish them both the very best of luck with their future. We have advertised and were able to offer the position to a new member of staff who we are pleased to discuss have settled in very nicely. Due to our expansion it is discussed and confirmed to advertise for a part time office position. We are looking to open this position early 2022. Interviews will take place with Mr Alan Rice chairing the interview panel.** Page **2** of **4** The Wheels Project **We as trustees and committee have met and are pleased to report that all staff have a healthy DBS check and things are progressing well.** ## **AQA Unit Award Scheme** **Due to our expansion and the opportunity to work and help more students, AQA has gone from strength to strength where this year we have been in a position to help 84 students gain an impressive 486 qualifications to take with them as they continue on their journey in life. Well done to each and every one. This covered three areas, Hair and Beauty, Mechanics and Construction.** ## **New Working Relationships** **Mr Lewis Ridley, Mr Glenn Merton and Mrs Susan Rice have been working with the local and surrounding authorities explaining about our expansion and what we can now offer disadvantaged children. They have had a very positive response and over the last year this has enabled the wheels project to offer more availability with productive and pleasing results as more and more schools/ agencies are participating and are happy with the rewards and achievements. Thank you to the three involved. This year we have also gained/ renewed our Disability confident status, which is very pleasing.** ## **Voices and Conclusions** Page **3** of **4** The Wheels Project **An overwhelming, productive year is the all-round consensus. It has been a very strong year where the numbers have doubled and staff positions have grown.** **Mr Alan Rice voices his praise and thanks to all involved and wishes that we can all continue to work closely, continuing to dedicate our time for the wheels project and what is best for the wheels project. We are all in agreement that this will continue to allow the wheels project to flourish and grow and find it very rewarding and prosperous.** **Signed………A.Rice………10.09.21 Chairman.** ………… . **Signed** J.Beerling……10.09.21 **Secretary** Page **4** of **4** The Wheels Project The Whee15 Project (South Tyneside) Charity No. 1084227 Company No. 06668676 Flnanclal Statement5 for the Year Ended 31st Mar¢h 2021 Content Pa Legal and Administrative Information Report of the Trustees Independent Examiners Report Statement of Financial Activities Balance Sheet Notes forming part of the financial statements 7-11 Optimal Accountancy Limited 301a Sunderland Road South Shields Tyne & Wear NE34 6RB The Wheels Pro ert South T ne5ide Le al and Administrative Informatlon The Wheels Project is a registered charityi governed by it Trust Deed. The Charity registration number 15 1084227. The Wheels Project is also a company limited by guarantee: company registration number 06668676. Management Commlttee Trustee5 Mr Alan Rice Ichairmanl Mr Richard Sawyer (Vice Chairmanl Mr Chris Bushell (Treasurer) Mr5 Susan Rice (Secretary) Mrs Julie Beerling1Secretaryl Mrs June Merton Mr Glenn Merton Mr Lewis Ridley Mrs Carol Bushell Mrjohn Welsh Mr Alan Rice Mr Richard Sawyer Mr Christopher Bushell Mr Glen Merton Mrs Julie Beerling Mr Danny Richardson Whee15 Project Sollcltor Mr Danny Richardson Reglstered Address Bankers Unit 4 Prince Consort Industrial Estate Hebburn Tyne & Wear NE31 IEH Barclays Bank plc Tyne Dock South Shields NE33 INH Independent Examiner Optimal Accountancy Limited 301a Sunderland Road south Shields Tyne & Wear NE34 6RB The Wheels Pro South T neside Re rt of the Trustees The trustees have pleasure in presenting their report and the un-audited financial statements of the company charity for the year ended 31" March 2021. The financial statements have been prepared on the basis of the accounting policies Set out in note one to the financial statements, and comply with the company charity's Trust Deed, the Charities Act 2006, the Companies Act 1985 and the Statement of Recommended Practice, 'Accounting and Reporting by Charities, ISORP 20061 issued in March 2006. Ob ectives of the Charl To advance the education and training primarily of persons aged between eight and twenty-five years I'young people"), who are resident in South Tyneside, in motor mechanic5, workshop skills and motor sport. To promote the benefit of such young people through the provision of educational, recreational and training opportunities. Review of Actlvltles and Achlevements To all the schools and referral units we work with we offer free work experience via Connexions for a week or two week5 at a time. A full review of the activities is shown in the charity's annual report, attached to the financial statement. Recrultment and A intrnent of the Mana ement Commlttee and Trustees The recruitment and appointment to the charl￿5 management committee and trustees is carried out via nominating each year prior to the Annual General Meeting. These positions are then filled at the business meeting of the management committee immediately following the Annual General Meeting. Reser¥es Polic The charity has a fund's policy to build up sufficient funds to cover unrestricted funds for a minimum of thirteen weeks, whilst trying to achieve a surplus to provide improvements to the existing facilities and allow new and extended artivities when required. Rlsk Mana ement Major risks, to which the charity is exposed, as identified by the trustees, have been reviewed and system5 have been established to mitigate these risks. Optimal Accountancy Limlted 301a 5underland Road, South Shields, NE33 4EB Independent Examlners Report on the Accounts Income Statement and 8alance Sheet Report to the Directors of: Registered Company Number.. On Accounts for the Year Ended: Set out on Pages.. The Wheels Project 06668676 31.03.2021 Respectlve responslbllltles of the Director5 and Examiner The companvs Directors are responsible for the preparation of the accounts. The companWs Director5 consider that an audit is not required for this year, and that an Independent Examination 15 needed. It 15 my responsibility to: Examine the accounts: Follow the procedures laid down in the General Directions given by Companies House: and State whether particular matters have come to my attention. Basls irf Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by Companies House. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosures in the accounts, and seeking explanations from the Directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent Examlnerfs Statement In connection with my examination, no matter has come to my attention.. 111 Which gives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with the Companies Act.. and To prepare accounts which accord with the accounting records and comply with the accountinE req¢Jirements of the Act. Have not been met,. or 121 To which, in my opinion, attention should be in order to enable a proper understanding of the accounts to be reached. Signed Date 2.o.lil.].￿.............. Name The Wheels Pro South T neslde Ststement of Flnancial Activities for the Year ended 31 March 2021 Unrestricted Restri￿ed Total Funds Funds Funds 2021 Total Funds 2020 Note5 Incomln re5011rces Incoming resource5 from generated funds: Voluntary income Activitie5 for generating funds 23,078 23,078 Incoming resources frorn Charitable actl¥itie5: 99,550 99,550 72,868 Other Incomlng resources: 500 5CIJ Total Incomlng resources 123 128 Resource5 ex nded Charltable actlvltles: 27,576 27,576 19,053 Governance costs: 69,469 69,469 57.761 Total resources expended Gross transfers between funds Net movement In funds Total funds brought foThvard Total funds carrled tonvard The Wheels Pro ect South neslde Balance Sheet for the Year Ended 31st March 2021 2021 2020 Notes Flxed Assets Tangible assets 200 267 Current Assets Cash at bank 33,178 7,028 Creditors: amounts fallin8 due Within one year Net current assets 33,178 7,028 Total assets les5 total liabilities Funds Unrestrlrted funds 33,378 7.295 Restrlcted funds The direttors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companie5 Act 2006. Members have not required the company under Section 476 of the Companies Act 2006, to obtain an audit for the year ended 31st March 2021. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the company as at 31, Marth 2021 and of its profit or loss for the year then ended in accordance with the requirements, and which otherwise comply with the req¢Jirements of the Act relating to the accounts so far as applicable to the companv. The financial statements which have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies were approved by the board of direttors and trustees on . .and signed on its behalf. Signed....4kA.fyA...ri.i..c.&................................... Director.......................................................... Print Name.. The Wheels Pro ect South T neside Notes to the accounts for the ear ended 31" March 2021 I. Ac¢ouDilng pollcles Basls of accounting The financial statement5 have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" ISORP 20061 published in March 2006 and the Charitie5 Act 2006. Voluntary Income Voluntary income received by way of donations and gifts to the charity is included in full in the Statement of Financial Activities when received. Intangible income is not included unless it represents goods or services which would have otherwise been purchased. Gifts in kind are valued and brought in as income and the appropriate expenditure is brought in as expenditure. Resources expended All expenditure is accounted for on an accrual basis. The charity is not VAT registered therefore all expenditure is accounted for gross. Charitable activities include all resources applied by the charity in undertaking work to meet its charitable objectives. Governance costs include the general running costs of the charity as opposed to generating funds, service delivery and project work. This includes the costs associated with the independent examination of accounts. Funds (al Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets those criteria is identified to the fund. together with a fair allocation of overhead and support costs. Ibl Unrestricted funds are donations and other incoming resources recelved or generated for the purposes of the charity. Tangible Fixed Assets and Depreclation Tangible fixed assets costing more than £500 are capitalised and included at C05t. Depreciation 15 calculated so as to write off the cost of an asset, less Its estimated residual value, over the useful economic life to that asset as follows: Furniture and equipment 25% reducing balance The Whee15 Pro ect South T neside Notes to the accounts for the ear ended 31 March 2021 2. Voluntary income Total 2021 Total 2020 Unrestrirted Restrlrted Sundry Donations Donations for Africa 23.078 23,078 2. Activltles for generatlng funds Total 2021 Funds Totsl 2020 Funds Unrestrirted Restricted Tea Machine Sale of scrap 3. Incoming resource frorn charltable artivitles Total 2021 Funds Total 2020 Funds Unrestrlcted Restrlcted Schools Grants Award5 for all CAF Grant High Sherfff Award The Wheels Pro South T neslde Notes to the accounts for the ear ended 31 March 2021 4. Other incoming resources Total 2021 Ftsnds Total 2020 Funds Unrestrlrted Restrlcted Tax Rebate Gas Refund Electric Refund Photocopier Refund Telephone Refund Water Refund 5. Charltable activitie5 Total 2021 Funds Total 2020 Funds Unrestricted Restricted Tralnlng Photocopier Telephone and Fax Heat, Light and Water Catering Rent Insurance Capital Travel and Fuel Workshop Materials Other 545 545 1,485 786 2,093 786 2,093 930 2.191 14,520 3,961 14,520 3,961 5,031 4,147 1,850 1,850 2.907 3,821 3,821 2.363 The Wheels Pro'ect South T neslde Notes to the account5 for the ar ended 31 March 2021 6. Governance costs Total 2021 Funds Total 2020 Funds Unrestrlrted Restrlrted Staff Costs Office Cost5 Staff Training Professional Fees Depreciation 65,493 109 3,306 494 67 65,493 109 3,306 494 67 56,618 1,045 89 7. FSxed ?$5ets Furniture and Equipment Flxed assets as at 31" March 2021 Four post ramp 8-Seater minibus Ixll Tools Benche5 1x31 1,500 7,000 1,000 1,000 Valued at cost Depreciation Charge for year 67 Net book value as at 31" March 2020 267 Net book value as at 31" March 2021 2(Xl io The Wheels Pro South T neslde Notes to the accounts for the ear ended 31 March 2021 8. Analysis of net assets between funds Total 2021 Funds Total 2020 Funds Unre5trlcted Re5trirted Fund balances at 31" March 2020 are represented by.. Fixed asset Current assets Current liabilities 2CN) 33,178 200 33,178 267 7,028 li The Whee15 Project (South Tyneside) Charity No. 1084227 Company No. 06668676 Flnanclal Statement5 for the Year Ended 31st Mar¢h 2021 Content Pa Legal and Administrative Information Report of the Trustees Independent Examiners Report Statement of Financial Activities Balance Sheet Notes forming part of the financial statements 7-11 Optimal Accountancy Limited 301a Sunderland Road South Shields Tyne & Wear NE34 6RB The Wheels Pro ert South T ne5ide Le al and Administrative Informatlon The Wheels Project is a registered charityi governed by it Trust Deed. The Charity registration number 15 1084227. The Wheels Project is also a company limited by guarantee: company registration number 06668676. Management Commlttee Trustee5 Mr Alan Rice Ichairmanl Mr Richard Sawyer (Vice Chairmanl Mr Chris Bushell (Treasurer) Mr5 Susan Rice (Secretary) Mrs Julie Beerling1Secretaryl Mrs June Merton Mr Glenn Merton Mr Lewis Ridley Mrs Carol Bushell Mrjohn Welsh Mr Alan Rice Mr Richard Sawyer Mr Christopher Bushell Mr Glen Merton Mrs Julie Beerling Mr Danny Richardson Whee15 Project Sollcltor Mr Danny Richardson Reglstered Address Bankers Unit 4 Prince Consort Industrial Estate Hebburn Tyne & Wear NE31 IEH Barclays Bank plc Tyne Dock South Shields NE33 INH Independent Examiner Optimal Accountancy Limited 301a Sunderland Road south Shields Tyne & Wear NE34 6RB The Wheels Pro South T neside Re rt of the Trustees The trustees have pleasure in presenting their report and the un-audited financial statements of the company charity for the year ended 31" March 2021. The financial statements have been prepared on the basis of the accounting policies Set out in note one to the financial statements, and comply with the company charity's Trust Deed, the Charities Act 2006, the Companies Act 1985 and the Statement of Recommended Practice, 'Accounting and Reporting by Charities, ISORP 20061 issued in March 2006. Ob ectives of the Charl To advance the education and training primarily of persons aged between eight and twenty-five years I'young people"), who are resident in South Tyneside, in motor mechanic5, workshop skills and motor sport. To promote the benefit of such young people through the provision of educational, recreational and training opportunities. Review of Actlvltles and Achlevements To all the schools and referral units we work with we offer free work experience via Connexions for a week or two week5 at a time. A full review of the activities is shown in the charity's annual report, attached to the financial statement. Recrultment and A intrnent of the Mana ement Commlttee and Trustees The recruitment and appointment to the charl￿5 management committee and trustees is carried out via nominating each year prior to the Annual General Meeting. These positions are then filled at the business meeting of the management committee immediately following the Annual General Meeting. Reser¥es Polic The charity has a fund's policy to build up sufficient funds to cover unrestricted funds for a minimum of thirteen weeks, whilst trying to achieve a surplus to provide improvements to the existing facilities and allow new and extended artivities when required. Rlsk Mana ement Major risks, to which the charity is exposed, as identified by the trustees, have been reviewed and system5 have been established to mitigate these risks. Optimal Accountancy Limlted 301a 5underland Road, South Shields, NE33 4EB Independent Examlners Report on the Accounts Income Statement and 8alance Sheet Report to the Directors of: Registered Company Number.. On Accounts for the Year Ended: Set out on Pages.. The Wheels Project 06668676 31.03.2021 Respectlve responslbllltles of the Director5 and Examiner The companvs Directors are responsible for the preparation of the accounts. The companWs Director5 consider that an audit is not required for this year, and that an Independent Examination 15 needed. It 15 my responsibility to: Examine the accounts: Follow the procedures laid down in the General Directions given by Companies House: and State whether particular matters have come to my attention. Basls irf Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by Companies House. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of anv unusual items or disclosures in the accounts, and seeking explanations from the Directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent Examlnerfs Statement In connection with my examination, no matter has come to my attention.. 111 Which gives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with the Companies Act.. and To prepare accounts which accord with the accounting records and comply with the accountinE req¢Jirements of the Act. Have not been met,. or 121 To which, in my opinion, attention should be in order to enable a proper understanding of the accounts to be reached. Signed Date 2.o.lil.].￿.............. Name The Wheels Pro South T neslde Ststement of Flnancial Activities for the Year ended 31 March 2021 Unrestricted Restri￿ed Total Funds Funds Funds 2021 Total Funds 2020 Note5 Incomln re5011rces Incoming resource5 from generated funds: Voluntary income Activitie5 for generating funds 23,078 23,078 Incoming resources frorn Charitable actl¥itie5: 99,550 99,550 72,868 Other Incomlng resources: 500 5CIJ Total Incomlng resources 123 128 Resource5 ex nded Charltable actlvltles: 27,576 27,576 19,053 Governance costs: 69,469 69,469 57.761 Total resources expended Gross transfers between funds Net movement In funds Total funds brought foThvard Total funds carrled tonvard The Wheels Pro ect South neslde Balance Sheet for the Year Ended 31st March 2021 2021 2020 Notes Flxed Assets Tangible assets 200 267 Current Assets Cash at bank 33,178 7,028 Creditors: amounts fallin8 due Within one year Net current assets 33,178 7,028 Total assets les5 total liabilities Funds Unrestrlrted funds 33,378 7.295 Restrlcted funds The direttors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companie5 Act 2006. Members have not required the company under Section 476 of the Companies Act 2006, to obtain an audit for the year ended 31st March 2021. The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the company as at 31, Marth 2021 and of its profit or loss for the year then ended in accordance with the requirements, and which otherwise comply with the req¢Jirements of the Act relating to the accounts so far as applicable to the companv. The financial statements which have been prepared in accordance with the special provisions of the Companies Act 2006 applicable to small companies were approved by the board of direttors and trustees on . .and signed on its behalf. Signed....4kA.fyA...ri.i..c.&................................... Director.......................................................... Print Name.. The Wheels Pro ect South T neside Notes to the accounts for the ear ended 31" March 2021 I. Ac¢ouDilng pollcles Basls of accounting The financial statement5 have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" ISORP 20061 published in March 2006 and the Charitie5 Act 2006. Voluntary Income Voluntary income received by way of donations and gifts to the charity is included in full in the Statement of Financial Activities when received. Intangible income is not included unless it represents goods or services which would have otherwise been purchased. Gifts in kind are valued and brought in as income and the appropriate expenditure is brought in as expenditure. Resources expended All expenditure is accounted for on an accrual basis. The charity is not VAT registered therefore all expenditure is accounted for gross. Charitable activities include all resources applied by the charity in undertaking work to meet its charitable objectives. Governance costs include the general running costs of the charity as opposed to generating funds, service delivery and project work. This includes the costs associated with the independent examination of accounts. Funds (al Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets those criteria is identified to the fund. together with a fair allocation of overhead and support costs. Ibl Unrestricted funds are donations and other incoming resources recelved or generated for the purposes of the charity. Tangible Fixed Assets and Depreclation Tangible fixed assets costing more than £500 are capitalised and included at C05t. Depreciation 15 calculated so as to write off the cost of an asset, less Its estimated residual value, over the useful economic life to that asset as follows: Furniture and equipment 25% reducing balance The Whee15 Pro ect South T neside Notes to the accounts for the ear ended 31 March 2021 2. Voluntary income Total 2021 Total 2020 Unrestrirted Restrlrted Sundry Donations Donations for Africa 23.078 23,078 2. Activltles for generatlng funds Total 2021 Funds Totsl 2020 Funds Unrestrirted Restricted Tea Machine Sale of scrap 3. Incoming resource frorn charltable artivitles Total 2021 Funds Total 2020 Funds Unrestrlcted Restrlcted Schools Grants Award5 for all CAF Grant High Sherfff Award The Wheels Pro South T neslde Notes to the accounts for the ear ended 31 March 2021 4. Other incoming resources Total 2021 Ftsnds Total 2020 Funds Unrestrlrted Restrlcted Tax Rebate Gas Refund Electric Refund Photocopier Refund Telephone Refund Water Refund 5. Charltable activitie5 Total 2021 Funds Total 2020 Funds Unrestricted Restricted Tralnlng Photocopier Telephone and Fax Heat, Light and Water Catering Rent Insurance Capital Travel and Fuel Workshop Materials Other 545 545 1,485 786 2,093 786 2,093 930 2.191 14,520 3,961 14,520 3,961 5,031 4,147 1,850 1,850 2.907 3,821 3,821 2.363 The Wheels Pro'ect South T neslde Notes to the account5 for the ar ended 31 March 2021 6. Governance costs Total 2021 Funds Total 2020 Funds Unrestrlrted Restrlrted Staff Costs Office Cost5 Staff Training Professional Fees Depreciation 65,493 109 3,306 494 67 65,493 109 3,306 494 67 56,618 1,045 89 7. FSxed ?$5ets Furniture and Equipment Flxed assets as at 31" March 2021 Four post ramp 8-Seater minibus Ixll Tools Benche5 1x31 1,500 7,000 1,000 1,000 Valued at cost Depreciation Charge for year 67 Net book value as at 31" March 2020 267 Net book value as at 31" March 2021 2(Xl io The Wheels Pro South T neslde Notes to the accounts for the ear ended 31 March 2021 8. Analysis of net assets between funds Total 2021 Funds Total 2020 Funds Unre5trlcted Re5trirted Fund balances at 31" March 2020 are represented by.. Fixed asset Current assets Current liabilities 2CN) 33,178 200 33,178 267 7,028 li