Charities Commission Registration No. 1084192 ## PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 **Bricey Accountancy Services Limited 21 John Bends Way, Parson Drove, Cambridgeshire, PE13 4PS Tel: 01945 665 001 Fax: 01945 664 595** PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## CHARITY INFORMATION |**Managing Committee Members**|Alan Killingworth (Chair)| |---|---| ||Tania Cook (Vice-Chair)| ||Christine Killingworth (Secretary)| ||Hillary McMullan (Treasurer)| ||Roger Reader| ||John Hunt| ||Colin Killingworth| ||Michael Shelley| ||Gavin Booth| ||Ossianna Byrnes| ||Michelle Dawson| ||Diane Cutler| |**Charity number**|1084192| |**Accountants**|Bricey Accountancy Services Limited| ||21 John Bends Way| ||Parson Drove| ||Cambridgeshire| ||PE13 4PS| |**Business Address**|6 Common Bank| ||Throckenholt| ||Spalding| ||PE12 0QX| PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## CONTENTS ||**Page**| |---|---| |Trustees report|1| |Independent Examiners report|2| |Receipts And Payments Account|3| |Statement of Assets and Liabilities|5| |Notes to the Accounts|6| PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The managing Trustees present their report for the year ended 31 December 2023, which should be read in conjunction with the attached financial statements for the same period. ## **1 Legal Status** The freehold of Parson Drove Village Hall, Pavilion and Playing Field is vested in Parson Drove Parish Council as Custodian Trustee of the Charity. Parson Drove Amenities '95 Management Committee occupies and manages the Trust property in accordance with the governing constitution adopted on 14 August 2000 amended on 14 August 2017 and is registered with the Charity Commissioners. ## **2 Objects, Policies and Organisation** Parson Drove Village Hall, Pavilion and Playing Field are held upon trust for the purposes of a village hall and playing field for the use of the inhabitants of the parish council of Parson Drove without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving conditions of life for said inhabitants. The Management Committee is elected or appointed on an annual basis with the Officers being elected from the membership of the Committee. The positions of Chairman, Secretary and Treasurer are held for two years. ## **3 Finances** Results for the year from general activities reflect net receipts of £29,960 (2022: £30,705). ## _**Restricted Funds / Facilities Fund**_ A balance of £901 was brought forward under the restricted fund,it has been removed as the charity does not have any involvment in the cricket club. ## **4 Responsibilities for Financial Statements** The Trustees are responsible for the preparation of the financial statements and for keeping proper accounting records, which disclose the financial position of the Charity. The Trustees have been advised to prepare Financial Statements on the Receipts and Payments basis due to the level of turnover. The independent Examiner is Mr Colin Brice F.F.A. of Bricey Accountancy Services Limited, Incorporation Financial Accountants, Parson Drove. ## **Approved by the Trustees on 8 February 2023** **Alan Killingworth (Chair)** **Hillary McMullan (Treasurer)** 1 PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 DECEMBER 2023 I report to the Trustees on my examination of the Accounts of the Parson Drove Amenities '95 Management Committee For The Year Ended 31 December 2023 ## **Responsibilities and Basis of Report** As the Charity's Trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Charity's accounts carried under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable directions given by the Charities Commission under section 145(5)(b) of the Act. ## **Independent Examiners Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept as required by Section 130 of the Act; or 2. The Accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached. 8 February 2023 **Bricey Accountancy Services Limited** 21 John Bends Way Parson Drove Cambridgeshire PE13 4PS IFA Reg. No. 239490 2 PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 |**RECEIPTS**
**Donations and other similar receipts:**
Donations
- Car Show
- Gymkhana
Other Donations
Grants
- FDC
- John Bends Charity
- Parish Council
**Charitable Activities:**
- Hall and Pavillion Lettings
**Activities for Genrating Funds:**
- Bingo
- Other
Bar Takings and refreshments
**Investment Income:**
- Bank Interest
**PAYMENTS**
Accountancy
Bar costs and fundraising
Cleaning costs
Computer and software costs
Examiners fee
Extension and alterations to Hall
Insurance
Licences
Light and heat
Rates and water
Repairs and maintenance
Sundry expenses
Telephone and internet
NET RECEIPTS / (PAYMENTS) FOR THE YEAR
Carried Forward|**Unrestricted**
**Funds**
**£**
4,000
284
500
2,281
0
0
17,282
872
1,633
3,107
330
**30,290**
1,000
2,601
6,658
788
0
0
3,133
988
17,813
1,696
11,667
502
651
**47,497**
(17,207)
(17,207)|**Restricted**
**Funds**
**£**
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**
0
0|**Total Funds**
**2023**
**£**
**4,000**
**284**
**500**
**2,281**
**0**
**0**
**17,282**
**872**
**1,633**
**3,107**
**330**
**30,290**
**1,000**
**2,601**
**6,658**
**788**
**0**
**0**
**3,133**
**988**
**17,813**
**1,696**
**11,667**
**502**
**651**
**47,497**
**(17,207)**
**(17,207)**|Total Funds
2022
£
7,000
0
0
0
0
400
13,095
+
0
7,305
2,905
10
30,715
0
7,685
3,237
0
250
0
2,674
490
9,343
1,411
10,905
732
970
37,697
(6,982)
(6,982)| |---|---|---|---|---| 3 PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## RECEIPTS AND PAYMENTS ACCOUNT (Continued) FOR THE YEAR ENDED 31 DECEMBER 2023 **----- Start of picture text -----**
Unrestricted Restricted Total Funds Total Funds
Funds Funds 2023 2022
£ £ £ £
Brought Forward (17,207) 0 (17,207) (6,982)
Transfer between Funds 0 0 0
(17,207) 0 (17,207) (6,982)
BANK AND CASH BALANCES 1 JANUARY 59,513 0 52,159 59,141
BANK AND CASH BALANCES 31 DECEMBER 42,306 0 34,951 52,159
**----- End of picture text -----**
4 PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE ## STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 DECEMBER 2023 |**MONETARY ASSETS**
Bank Current Account
Bank Deposit Account
Petty Cash
**OTHER MONETARY ASSETS**
Bar Stock
**LIABILITIES**
Supplies and services|**Unrestricted**
**Funds**
**£**
3,758
30,041
1,151
34,951
0
300|**Computers**
**Funds**
**£**
0
0
0
0
0
0|**Cricket Club**
**Funds**
**£**
0
0
0
0
0
0|**Total Funds**
**2021**
**£**
**3,758**
**30,041**
**1,151**
**34,951**
**0**
**300**|Total Funds
2020
£
8,016
43,511
1,004
52,531
0
500| |---|---|---|---|---|---| ## **OTHER ASSETS** Held for Functional Use by the Charity: a) The Village Hall, Pavillion and Playing Field (freehold vested in the Parish Council as Custodian Trustee). b) Various items of Furniture and Equipment used in the Hall and Pavillion with an insured value of £34,000. Approved and signed on behalf of the Trustees on 8 February 2023 **Alan Killingworth (Chair)** **Hillary McMullan (Treasurer)** 5 PARSON DROVE AMENITIES '95 MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 6