The Old Rectory Tel 07764495902 The Broadway email brian@gatewaywheelers.org.uk Houghton-le-Spring www.gatewaywheelers.org.uk DH4 4BB
Gateway Wheelers
Registered Charity 1084149
Gateway Wheelers
Trustees Annual Report 1[st] January - 31[st] December 2024
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Gateway Wheelers 2024
Our Mission is to inspire people with disabilities to enjoy cycling with their families and friends.
In planning activities for the year, the trustees kept in mind the Charity Commission’s guidance on public benefit. The focus of the activities remains enabling all people with disabilities to enjoy cycling and provide the necessary support to take part. This benefits people by developing their self-confidence and social skills as well as being a healthy activity. Gateway Wheelers welcomes everyone regardless of faith, gender or personal circumstances and this non-judgemental philosophy allows and encourages people to thrive.
Staff, Volunteers, Members
Staff
Gateway Wheelers currently has one member of staff, Lead Project Officer – Sara Bateman.
Trustees
Chair Frances Cook Vice chair Brian Milner BEM Treasurer Martin Forester Doug Swailes Katy Sunley
Committee Members
Frances Cook Martin Forester Ted Sunley Katy Sunley
Brian Milner BEM Doug Swailes Janice Forester
Structure, Governance & Management
Gateway Wheelers is an association of 876 members whose governing document is a constitution registered with the Charity Commission on 26[th] February 2000 and amended on 3[rd] May 2003 and 23[rd] March 2006. The Committee as charity trustees have control of its funds. When complete the Committee must consist of at least 3 and not more than 12 people, all of whom must be members but not paid employees. One third of the elected Committee members must retire at each AGM but may stand for re-election. The Chair and Committee members are elected at the AGM. Further details can be found in the Constitution. All trustees give their time voluntarily and receive no remuneration or other benefits.
There is a Child Protection and Vulnerable Adults Policy in place. DBS checks are carried out prior to commencement of employment, volunteering or trusteeship.
Gateway Wheelers is a local group of Mencap which provides help and support to the organisation.
By the end of 2025 we are planning to move to our new incorporated registered charity.
Volunteers
Gateway Wheelers has 6 volunteers and without their valuable contribution of time, enthusiasm and expertise we would not have been able to achieve so much.
Training
2 day Outdoor First Aid course Safeguarding children, young people and vulnerable adults course
Members
Gateway Wheelers has 876 members.
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Cycles and Sites
Cycles
In 2024 Gateway Wheelers had two cycling sites with containers at:
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Rectory Park, Houghton-le-Spring
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The Eastbourne Sports Complex, Darlington
Houghton-le-Spring Site
Volunteers
Total volunteer hours 1128
Rides
Every Monday, Wednesday and Friday and once a month on a Sunday afternoon. 354 sessions in total
2291 total participants
876 unique participants
Darlington Site
Volunteers
Total volunteer hours 0
Rides
Holds rides one Sunday per month. 0.
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Policies and Practices
Insurance
Public Liability Products Liability Employer’s Liability Personal Accident Contents Equipment Money Insurance
Policies and Practices
Constitution Safeguarding and child protection policy Vulnerable adults policy Health and safety policy Risk assessments Equal opportunities form Complaints procedure Reserves policy Operating procedure Volunteer guidelines
Environmental policy Lost child policy Emergency procedures Grievance procedure Accident Policy Behaviour management policy Bullying policy Off site rides policy Whistle blowing policy Volunteer support
Monitoring
Event sheets Equal Opportunities Form
Additional Events, Activities and Achievements
Events, Activities and Achievements
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Heel and Toe charity bike ride 2024 – Supplied cycles for the event Pauls Challenge – Memorial ride Private cycling sessions for SEND children Learn to ride sessions Sunderland Parents and carers family fun day Cycling UK’s Big Bike Revival program British Cycling Limitless Focus Group Karts in the Park. Sunderland’s Coalfield Area Committee - Track painted with road markings
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Marketing and communications 2024
Website and social media
The website is linked to our social media which is used to keep people up to date with activities and events.
Networking and linking with similar organisations.
Active Sunderland British Cycling - Limitless Focus Group Durham Wildlife – Links with Nature Stakeholder Mencap Sunderland Parent and Carers – Network for All member Wheels for Wellbeing – Expert Pane
Active Travel England Durham Council - Sustainable travel team Newcastle Council Active Travel Forum Sunderland Council – Highway design stakeholder Sunderland Council - Sustainable travel team Sunderland’ Council Coalfield Area Committee
Forestry England Rise North East Sunderland Voluntary Sector Alliance Sported Sustrans Voluntary and Community Action Sunderland
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Gateway Wheelers
2024 / 2025
Staff, Volunteers, Members
Staff
To ensure funding is in place to continue current staffing.
Committee Members
To expand the committee and develop current members.
Volunteers
To continue to recruit, support and provide training to volunteers.
Members
To expand the number of organisations that uses the cycles and the total number of members.
Networking
To continue networking with other organisations in the cycling sector and local councils.
Cycles, Sites and Equipment
Gateway Wheelers will continue to develop our new site with office, cycling and workshop facilities all in one place to help us with becoming more financially sustainable.
GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024
Gatewa Wheelers Financial Statements for the r ended 31st December 2024 Contents Trustees Annual Report Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements
Gatèwa Wheelers Financial Statements for the Trustees Re ort ar ended 31st December 2024 The trustees. present their report for the Year Ended 31 st Decernber 2024. Charity Name: Gateway Wheelers Charity Number: 1084149 Reglstered Office and Operational Address The Old Rectory. The Broadway. Houghton le Spring, DH4 48B Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer Statement of Public Benefft The Directors consider that they have complied wth their duty as Charity Trustees to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties The Charivs bankers are Co-operative Bank. 1 Balloon Street. Manchester M60 4EP. The independent examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House. 7 Lucy Street, Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees.
Gatewa Wha•l•rs Inde endent Examiners Re ort for the ar ended 31st December 2024 I report on the accounts of the Charity for the year ended 31 st December 2024 which are set out on the attached pages. Res ective res onsibilities of trustees and examiner The charitrfs trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsibilty lo examine the accounts (under section 145 of the 2011 Act); follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145{5)(b) of the 2011 Act).. and state whether p8rticular matters have come to my attention. Basis of inde endent examlner's sL*ement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Inde endent examinerfs statement In connection with my examination. no matter has come to my attention which give me Cause to believe that in any material respect- the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records" or the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be awn in this report in order to enable a proper understanding of the accounts to be reached aughan B J Straughan and Co Chartered Accountants Epworth House 7 Lucy Street Chester le Street County Durham DH3 3UP (L10 LOL Date
GaIa Wheelers tst•m•nt 01 Flnandal Actlvltl nded 31st Dè 2024 Totsl 2023 Unrutrlcted Totsl In Sn Resources ReBtrlctod Uni¢stri¢¢¢d R•strlcted Investment Income 163 1,658 20.568 183 1,658 20.568 16.693 Fund Raising and Donations Grants (note 61 14.903 245 14.903 28,836 6,849 28,591 Total In¢oming Resource8 8,849 30,233 39,082 28,591 our le lfvlttes Wages and Salaries oir* Renl Telephon¢ Offtce Administiation Event Cosls Blke malnlenance Van Expenses Professional Fees Dèpredallon 3,432 17,280 12.406 342 2.248 2.021 20,712 12,406 342 2,248 3.298 344 1.682 1.363 1.319 14.400 4.000 7.365 8.156 285 1,594 1,420 21,765 12,156 285 2.$94 1.420 636 920 1,000 1,277 600 1,682 1,363 1,319 920 1,534 1,534 4.709 39.005 43.714 20,000 22,158 42.158 Net Movement in Funds 4,140 -8,772 4.632 8,591 ,866 1,625 Tolal Funds Brought FoNord 8.591 32.564 41,155 39.530 39.530 Transfers Beiheen Funds -3,800 3.8 Tolal Funds Carried Forward 8.931 27,592 36,523 8,591 32,564 41.155
411
Gatèwa Wheelers Notes to the accounts for the ar ended 31st December 2024 Note 1 Accountin Pollcies Basis of aration The accounts have been prepared in accord8nce with the Statement Of Recommended Practice: ' Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK {FRS102)" issued July 2014 and subsequently updated. The charity constitutes a public benefit entity as defined by FRS102 b) Voluntary income is received by way of donations and gifts and is included in full in the Ststement of Financial Activities when received. The value of services provided by volunteers has not been included. Grants in respect of capital expenditure are credited to a Capital reserve 8ccount and are released to the Statement of Financial Activities in equal annual instalments over the expected useful life of the levant assets. Grants of a revenue nature are credited to the Statement of Financial Activities during the period received. d) Resources expended including VAT are recognised in th8 period in which they are incurred. Unrestricted funds are available for use at the discretion of the trustees in furtherance of th8 general objectives of the organisation Fixed assets - all fixed assets are depreciated over their expected life at 25 % reducing balance g) The 8ccounts have been prepared on the going concern basis and the trustees consider the charity will continue as a going conern for the foreseeable future.
Gatewa Vlheelers Notes to thg account5 for the ar ended 31st December 2024 Note 2 Truste8s and other Rolated Partles No Trustees were paid expenses during the year. No related party transaclksns have occurred during the year ended 31st December 2024. Note 3 Tan Ible Flxed Assets Asse costs Com VehiGIg Cabin Total Blfvvd Additions DisFosals 2689 33571 8220 1500 45980 Balance carrled forward 2689 33571 8220 1500 45980 Accumulat Im Irm visions Reducing Reducing balan balance Reduclng balance Reducing balance Basis Raie 25% 25/0 25% 25/ 2484 51 31185 596 6269 650 1438 21 38649 1318 Charge for year Diswsal Balance carried forward 2535 31781 6919 1459 39967 el Book V 2023 2386 1951 62 4604 2024 154 1790 1301 41 3286 Note 4 Debtors and Pre nts Amounts fallln due wlthln one 2023 Debtors Prepayments 2091 2159 2091 2159 Note 5 Creditors and Accruals Ar¢al 15 of creditors wi hin 2024 2023 Other creditors Accruals Pensions 794 1086 1086 Total 1095 1880
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GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024
Gatewa Wheelers Financial Statements for the r ended 31st December 2024 Contents Trustees Annual Report Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements
Gatèwa Wheelers Financial Statements for the Trustees Re ort ar ended 31st December 2024 The trustees. present their report for the Year Ended 31 st Decernber 2024. Charity Name: Gateway Wheelers Charity Number: 1084149 Reglstered Office and Operational Address The Old Rectory. The Broadway. Houghton le Spring, DH4 48B Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer Statement of Public Benefft The Directors consider that they have complied wth their duty as Charity Trustees to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties The Charivs bankers are Co-operative Bank. 1 Balloon Street. Manchester M60 4EP. The independent examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House. 7 Lucy Street, Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees.
Gatewa Wha•l•rs Inde endent Examiners Re ort for the ar ended 31st December 2024 I report on the accounts of the Charity for the year ended 31 st December 2024 which are set out on the attached pages. Res ective res onsibilities of trustees and examiner The charitrfs trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsibilty lo examine the accounts (under section 145 of the 2011 Act); follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145{5)(b) of the 2011 Act).. and state whether p8rticular matters have come to my attention. Basis of inde endent examlner's sL*ement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Inde endent examinerfs statement In connection with my examination. no matter has come to my attention which give me Cause to believe that in any material respect- the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records" or the accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be awn in this report in order to enable a proper understanding of the accounts to be reached aughan B J Straughan and Co Chartered Accountants Epworth House 7 Lucy Street Chester le Street County Durham DH3 3UP (L10 LOL Date
GaIa Wheelers tst•m•nt 01 Flnandal Actlvltl nded 31st Dè 2024 Totsl 2023 Unrutrlcted Totsl In Sn Resources ReBtrlctod Uni¢stri¢¢¢d R•strlcted Investment Income 163 1,658 20.568 183 1,658 20.568 16.693 Fund Raising and Donations Grants (note 61 14.903 245 14.903 28,836 6,849 28,591 Total In¢oming Resource8 8,849 30,233 39,082 28,591 our le lfvlttes Wages and Salaries oir* Renl Telephon¢ Offtce Administiation Event Cosls Blke malnlenance Van Expenses Professional Fees Dèpredallon 3,432 17,280 12.406 342 2.248 2.021 20,712 12,406 342 2,248 3.298 344 1.682 1.363 1.319 14.400 4.000 7.365 8.156 285 1,594 1,420 21,765 12,156 285 2.$94 1.420 636 920 1,000 1,277 600 1,682 1,363 1,319 920 1,534 1,534 4.709 39.005 43.714 20,000 22,158 42.158 Net Movement in Funds 4,140 -8,772 4.632 8,591 ,866 1,625 Tolal Funds Brought FoNord 8.591 32.564 41,155 39.530 39.530 Transfers Beiheen Funds -3,800 3.8 Tolal Funds Carried Forward 8.931 27,592 36,523 8,591 32,564 41.155
411
Gatèwa Wheelers Notes to the accounts for the ar ended 31st December 2024 Note 1 Accountin Pollcies Basis of aration The accounts have been prepared in accord8nce with the Statement Of Recommended Practice: ' Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK {FRS102)" issued July 2014 and subsequently updated. The charity constitutes a public benefit entity as defined by FRS102 b) Voluntary income is received by way of donations and gifts and is included in full in the Ststement of Financial Activities when received. The value of services provided by volunteers has not been included. Grants in respect of capital expenditure are credited to a Capital reserve 8ccount and are released to the Statement of Financial Activities in equal annual instalments over the expected useful life of the levant assets. Grants of a revenue nature are credited to the Statement of Financial Activities during the period received. d) Resources expended including VAT are recognised in th8 period in which they are incurred. Unrestricted funds are available for use at the discretion of the trustees in furtherance of th8 general objectives of the organisation Fixed assets - all fixed assets are depreciated over their expected life at 25 % reducing balance g) The 8ccounts have been prepared on the going concern basis and the trustees consider the charity will continue as a going conern for the foreseeable future.
Gatewa Vlheelers Notes to thg account5 for the ar ended 31st December 2024 Note 2 Truste8s and other Rolated Partles No Trustees were paid expenses during the year. No related party transaclksns have occurred during the year ended 31st December 2024. Note 3 Tan Ible Flxed Assets Asse costs Com VehiGIg Cabin Total Blfvvd Additions DisFosals 2689 33571 8220 1500 45980 Balance carrled forward 2689 33571 8220 1500 45980 Accumulat Im Irm visions Reducing Reducing balan balance Reduclng balance Reducing balance Basis Raie 25% 25/0 25% 25/ 2484 51 31185 596 6269 650 1438 21 38649 1318 Charge for year Diswsal Balance carried forward 2535 31781 6919 1459 39967 el Book V 2023 2386 1951 62 4604 2024 154 1790 1301 41 3286 Note 4 Debtors and Pre nts Amounts fallln due wlthln one 2023 Debtors Prepayments 2091 2159 2091 2159 Note 5 Creditors and Accruals Ar¢al 15 of creditors wi hin 2024 2023 Other creditors Accruals Pensions 794 1086 1086 Total 1095 1880
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