The Old Rectory Tel 07764495902 The Broadway email brian@gatewaywheelers.org.uk Houghton-le-Spring www.gatewaywheelers.org.uk DH4 4BB Gateway Wheelers Registered Charity 1084149 ## Gateway Wheelers Trustees Annual Report 1[st] January - 31[st] December 2023 ## Gateway Wheelers 2023 Our Mission is to inspire people with disabilities to enjoy cycling with their families and friends. In planning activities for the year, the trustees kept in mind the Charity Commission’s guidance on public benefit. The focus of the activities remains enabling all people with disabilities to enjoy cycling and provide the necessary support to take part. This benefits people by developing their self-confidence and social skills as well as being a healthy activity. Gateway Wheelers welcomes everyone regardless of faith, gender or personal circumstances and this non-judgemental philosophy allows and encourages people to thrive. ## Staff, Volunteers, Members ## Staff Gateway Wheelers currently has one members of staff, Lead Project Officer – Sara Bateman. ## Trustees Chair Frances Cook Vice chair Brian Milner BEM Treasurer Martin Forester Doug Swailes Katy Sunley ## Committee Members Frances Cook Brian Milner BEM Martin Forester Ted Sunley Doug Swailes Katy Sunley Janice Forester ## Structure, Governance & Management Gateway Wheelers is an association of 209 members whose governing document is a constitution registered with the Charity Commission on 26[th] February 2000 and amended on 3[rd] May 2003 and 23[rd] March 2006. The Committee as charity trustees have control of its funds. When complete the Committee must consist of at least 3 and not more than 12 people, all of whom must be members but not paid employees. One third of the elected Committee members must retire at each AGM but may stand for re-election. The Chair and Committee members are elected at the AGM. Further details can be found in the Constitution. All trustees give their time voluntarily and receive no remuneration or other benefits. There is a Child Protection and Vulnerable Adults Policy in place. DBS checks are carried out prior to commencement of employment, volunteering or trusteeship. Gateway Wheelers is a local group of Mencap which provides help and support to the organisation. By the end of 2024 we are planning to move to our new incorporated registered charity. ## Volunteers Gateway Wheelers has 6 volunteers and without their valuable contribution of time, enthusiasm and expertise we would not have been able to achieve so much. ## Training ## Members Gateway Wheelers has 209 members. 2 ## Cycles and Sites ## Cycles In 2023 Gateway Wheelers had two cycling sites with containers at: - Rectory Park, Houghton-le-Spring - The Eastbourne Sports Complex, Darlington ## Houghton-le-Spring Site ## Volunteers Total volunteer hours 467 ## Rides Every Monday, Wednesday and Friday and once a month on a Sunday afternoon. 234 sessions in total 1339 total participants 206 unique participants ## Darlington Site ## Volunteers Total volunteer hours 0 ## Rides Holds rides one Sunday per month. 0. 3 ## Policies and Practices ## Insurance Public Liability Products Liability Employer’s Liability Personal Accident Contents Equipment Money Insurance ## Policies and Practices Constitution Safeguarding and child protection policy Vulnerable adults policy Health and safety policy Risk assessments Equal opportunities form Complaints procedure Reserves policy Operating procedure Volunteer guidelines Environmental policy Lost child policy Emergency procedures Grievance procedure Accident Policy Behaviour management policy Bullying policy Off site rides policy Whistle blowing policy Volunteer support ## Monitoring Event sheets Equal Opportunities Form ## Additional Events, Activities and Achievements ## Events, Activities and Achievements . Heel and Toe charity bike ride 2023 – Supplied cycles for the event Pauls Challenge – Memorial ride Active Sunderland Family Fun Days Learn to ride sessions Sunderland Parents and carers – Independence Day 2023 Karts in the Park. 4 ## Marketing and communications 2023 ## Website and social media The website is linked to our social media which is used to keep people up to date with activities and events. ## Networking and linking with similar organisations. Active Sunderland British Cycling - Limitless Focus Group Rise – Pilot scheme for accessible cycling Hubs in each North East council. Wheels for Wellbeing – Expert Panel Sunderland Parent and Carers – Network for all member Sunderland Council – Highway design stakeholder Sunderland Sustainable travel team Durham Council Sustainable travel team Sustrans – Community Panel Transport North East – NE Active travel strategy Stakeholder Durham Wildlife – Links with Nature Stakeholder Newcastle Council Active Travel Forum. Active Travel England Vcas Sported 5 ## Gateway Wheelers ## 2023 / 2024 ## Staff, Volunteers, Members ## Staff To ensure funding is in place to continue current staffing. ## Committee Members To expand the committee and develop current members. ## Volunteers To continue to recruit, support and provide training to volunteers. ## Members To expand the number of organisations that uses the cycles and the total number of members. ## Networking To continue networking with other organisations in the cycling sector and local councils. ## Cycles, Sites and Equipment Gateway Wheelers will continue to develop our new site with office, cycling and workshop facilities all in one place to help us with becoming more financially sustainable. GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 Gatewa Wheelers Financial Statements for thè ar ended 31 er 2023 Contents Tnjstees Annual Report Independent Examiner's Report Statement ol Financial ActNilies Balance Sheet Notes to the Financial Statements atèw Who81or Fln n¢ial Statements for thè Truste ar ended 31st December 202 The truslees, presenl Iheir report for the Year Ended 31 sl December 2023. Charity Name: Gateway Wheelers Charity Number: 1084149 R•gist•r•d Offic• and Op•rational AddroS$ The Old Rectory, The Broadway, Houghton le Spring, DH4 488 Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer nt f Public Beneflt The Directors consider that they have compligd with thoir dLJty as Charity Trustees lo have due regard to the guidance on public benefit publishod by the Charity Commission in exercising their powers and duties The Charity's bankers are Co.Operative Bank, 1 Balloon Sireet, Manchester M60 4EP. The independent examiner is B.J. Straughan of B.J. Straughan and Co, Epworth House, 7 Lucy Street. Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees, Gatewa Wheelers Inde endent Examlners Re ort for the ear ended 31st December 2 I report on the accounts of the Charity for ihe year ended 31st December 2023 which are set out on the attached pages. Res ectlve res onslbllltles of trustees and examlner The charitys trustee5 arg responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 and that an independent examination is needed. It is my responsibilty to examine the accounts (under section 145 of Ihe 2011 Adl., follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 14515llbl of ihe 2011 Acll,. and stale whether particulai matters have come lo my attention. Basis ol inde endent examiner's statement My examination was carried out in accordance wrfth the General Directions gnien by the Charity Commissioners. An examination includes a review of the accountin9 records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations Irom you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence Ihal would be required in an audit. 8nd consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Inde endent examiner's ststement In connection with my examination, no matter has come lo my attention which give me oause to believe that in any material re5pecl'. the accounting records were not kept in accordance with section 130 of ihe Charities Act. or the accounts did not acGord with the accounting records,. or the accounts do not comply wrth the applicable requiremerrts concerning the form and content of accounts set out in the Charities Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wth the examination to which attention should be dr wn in this report in order to enable a proper understanding of the accounts lo be reached. aughan B J Straughan and Co Chartered Accountants Epworth House 7 Lucy Street Chester le Street County Durham DH3 3UP Date Gatowa Who•1ors Slatomont Of Flnanclal Aetlvltlo 2WL3 Totsl 2022 Totsl mln A•so rc• AgWlct•d Llnro•tsl¢t¢d R•8trl¢t•d Unr•8trfjct•d ITwestm8nt Income Coronavirus Job Reienlion Schemo Other Fun¢ Fl¥ising ¥nd DDn8tions Grants (note 61 44 14,903 245 14,903 28.836 12,503 5,0(M) 12,503 25.785 2B,591 20.785 Total Ir￿mIng Resources 28.591 15.192 43.783 20.78$ 17.505 38.290 A•Murc•• nd•d On Ch&rltabl• aetlvlllo8 Wages Mnd S4￿ne$ Office Roni relephwe 14.400 4,000 7.365 8.156 285 21,765 12,156 285 18,482 4,000 2.463 7.754 771 20.895 11.754 771 Office AdMIn￿tra110n Transport Volunieer Expen5e5 Event Cost5 BSke m8inien8noe Van Expenses Manaoemeni Fees Professional Fees Dgprgciaiion Loss on sale of van Grani$ repahJ SUf￿r1e5 I,oc<) 1.594 2,594 2,113 1,231 3.344 1.420 36 920 1,420 636 1.245 177 1.245 510 1.007 6LIJ 333 1,007 839 2.046 839 2,048 1,534 22,158 42.158 25.885 16.526 42,411 N81 Mov8m8ni in Fur￿8 8,591 .6,966 1.625 -5.IC 979 4,121 Totsi Funds Brougm Forward 39,530 39.530 5.100 38.551 43,651 TrÈr*fers Bèiw8en Fund8 TolBI Funds Cairied Fothtrd 32.564 41.155 39.530 i- 0> c a> oou atewa Wheelers Noles to the accounts for the ar ended 31 st D•c•mber 2023 Noto 1 Accountin Policles Ba$is of re aration The accounts have been prepared in accordance with the Statement Of Recommended Practlce: Accounting and Reporting by Charities preparing their accounts in aecordance with the Financial Reporting Standard applicable in the UK IFRS1021 issued July 2014 and subsequently updat￿. The charity constitutes a public benefit entity as defined by FRS102 bl Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities whgn received. The value of services provided by volunteers has not been included. Grants in r&spect of capital expenditure are credited lo a capital reserve account and are released to the Statement of Financial Activities in equal annual instslments over the expected useful life of the relevant assets. Grants ol a revenue nature are credited to the Statement of Financial Activities uring the period received. dl Flesources expended including VAT are recognised in the period in which they are incurred. Unrestricted lunds are available for use at the discretion of the trustees in furtherance of the g&neral objectives of the organisation Fixed assets - all lixed assets are depreciated over their expected life at 25% reducing balance gl The accounts have been prepared on the going concern basis and the trustees consider tho charity will continue as a going conern for the foreseeable future. Gatewa Wh•eler$ Note$ to the 8ccounts rtht ￿re 31st Dec? r 2023 te2 Tru egando h r Adated rt1•8 No Trustees were paid expertses during the year. No rdated paty transactions have crKurred during Ihe year 8ThJed 31st Dècember 2023. Note 3 Tan FExe(l A88et8 Com Ler8 Blk Vehlcle Cabln Blfw Additions Disp05als 2689 33571 8220 1500 45960 Balan￿ ¢orrltd lryward 2689 33571 8220 1500 45980 Accum I tK)n n8 A8duciThJ Reducir balance tRlanc8 Reducing RwJucing balance balance Basis R818 25% 25% 25% 25% 2415 30389 796 1416 22 37111 1538 Charg8 for year Disposal 651 Balanc• earrled forword 2484 31185 1438 38649 Book V 21Y22 274 3182 2602 84 8142 2023 205 2386 4 Debtorg nd Pre rnen sis f deblo Amou uewl non• 2023 Debto Prepayments 2159 2159 rs and rualg 51$ f r8ditor Amount8 fallln du wlthl one ear Othèr creditors Accruals Pensions 500 414 1086 1880 914 GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 Gatewa Wheelers Financial Statements for thè ar ended 31 er 2023 Contents Tnjstees Annual Report Independent Examiner's Report Statement ol Financial ActNilies Balance Sheet Notes to the Financial Statements atèw Who81or Fln n¢ial Statements for thè Truste ar ended 31st December 202 The truslees, presenl Iheir report for the Year Ended 31 sl December 2023. Charity Name: Gateway Wheelers Charity Number: 1084149 R•gist•r•d Offic• and Op•rational AddroS$ The Old Rectory, The Broadway, Houghton le Spring, DH4 488 Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer nt f Public Beneflt The Directors consider that they have compligd with thoir dLJty as Charity Trustees lo have due regard to the guidance on public benefit publishod by the Charity Commission in exercising their powers and duties The Charity's bankers are Co.Operative Bank, 1 Balloon Sireet, Manchester M60 4EP. The independent examiner is B.J. Straughan of B.J. Straughan and Co, Epworth House, 7 Lucy Street. Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees, Gatewa Wheelers Inde endent Examlners Re ort for the ear ended 31st December 2 I report on the accounts of the Charity for ihe year ended 31st December 2023 which are set out on the attached pages. Res ectlve res onslbllltles of trustees and examlner The charitys trustee5 arg responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 and that an independent examination is needed. It is my responsibilty to examine the accounts (under section 145 of Ihe 2011 Adl., follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 14515llbl of ihe 2011 Acll,. and stale whether particulai matters have come lo my attention. Basis ol inde endent examiner's statement My examination was carried out in accordance wrfth the General Directions gnien by the Charity Commissioners. An examination includes a review of the accountin9 records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations Irom you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence Ihal would be required in an audit. 8nd consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Inde endent examiner's ststement In connection with my examination, no matter has come lo my attention which give me oause to believe that in any material re5pecl'. the accounting records were not kept in accordance with section 130 of ihe Charities Act. or the accounts did not acGord with the accounting records,. or the accounts do not comply wrth the applicable requiremerrts concerning the form and content of accounts set out in the Charities Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wth the examination to which attention should be dr wn in this report in order to enable a proper understanding of the accounts lo be reached. aughan B J Straughan and Co Chartered Accountants Epworth House 7 Lucy Street Chester le Street County Durham DH3 3UP Date Gatowa Who•1ors Slatomont Of Flnanclal Aetlvltlo 2WL3 Totsl 2022 Totsl mln A•so rc• AgWlct•d Llnro•tsl¢t¢d R•8trl¢t•d Unr•8trfjct•d ITwestm8nt Income Coronavirus Job Reienlion Schemo Other Fun¢ Fl¥ising ¥nd DDn8tions Grants (note 61 44 14,903 245 14,903 28.836 12,503 5,0(M) 12,503 25.785 2B,591 20.785 Total Ir￿mIng Resources 28.591 15.192 43.783 20.78$ 17.505 38.290 A•Murc•• nd•d On Ch&rltabl• aetlvlllo8 Wages Mnd S4￿ne$ Office Roni relephwe 14.400 4,000 7.365 8.156 285 21,765 12,156 285 18,482 4,000 2.463 7.754 771 20.895 11.754 771 Office AdMIn￿tra110n Transport Volunieer Expen5e5 Event Cost5 BSke m8inien8noe Van Expenses Manaoemeni Fees Professional Fees Dgprgciaiion Loss on sale of van Grani$ repahJ SUf￿r1e5 I,oc<) 1.594 2,594 2,113 1,231 3.344 1.420 36 920 1,420 636 1.245 177 1.245 510 1.007 6LIJ 333 1,007 839 2.046 839 2,048 1,534 22,158 42.158 25.885 16.526 42,411 N81 Mov8m8ni in Fur￿8 8,591 .6,966 1.625 -5.IC 979 4,121 Totsi Funds Brougm Forward 39,530 39.530 5.100 38.551 43,651 TrÈr*fers Bèiw8en Fund8 TolBI Funds Cairied Fothtrd 32.564 41.155 39.530 i- 0> c a> oou atewa Wheelers Noles to the accounts for the ar ended 31 st D•c•mber 2023 Noto 1 Accountin Policles Ba$is of re aration The accounts have been prepared in accordance with the Statement Of Recommended Practlce: Accounting and Reporting by Charities preparing their accounts in aecordance with the Financial Reporting Standard applicable in the UK IFRS1021 issued July 2014 and subsequently updat￿. The charity constitutes a public benefit entity as defined by FRS102 bl Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities whgn received. The value of services provided by volunteers has not been included. Grants in r&spect of capital expenditure are credited lo a capital reserve account and are released to the Statement of Financial Activities in equal annual instslments over the expected useful life of the relevant assets. Grants ol a revenue nature are credited to the Statement of Financial Activities uring the period received. dl Flesources expended including VAT are recognised in the period in which they are incurred. Unrestricted lunds are available for use at the discretion of the trustees in furtherance of the g&neral objectives of the organisation Fixed assets - all lixed assets are depreciated over their expected life at 25% reducing balance gl The accounts have been prepared on the going concern basis and the trustees consider tho charity will continue as a going conern for the foreseeable future. Gatewa Wh•eler$ Note$ to the 8ccounts rtht ￿re 31st Dec? r 2023 te2 Tru egando h r Adated rt1•8 No Trustees were paid expertses during the year. No rdated paty transactions have crKurred during Ihe year 8ThJed 31st Dècember 2023. Note 3 Tan FExe(l A88et8 Com Ler8 Blk Vehlcle Cabln Blfw Additions Disp05als 2689 33571 8220 1500 45960 Balan￿ ¢orrltd lryward 2689 33571 8220 1500 45980 Accum I tK)n n8 A8duciThJ Reducir balance tRlanc8 Reducing RwJucing balance balance Basis R818 25% 25% 25% 25% 2415 30389 796 1416 22 37111 1538 Charg8 for year Disposal 651 Balanc• earrled forword 2484 31185 1438 38649 Book V 21Y22 274 3182 2602 84 8142 2023 205 2386 4 Debtorg nd Pre rnen sis f deblo Amou uewl non• 2023 Debto Prepayments 2159 2159 rs and rualg 51$ f r8ditor Amount8 fallln du wlthl one ear Othèr creditors Accruals Pensions 500 414 1086 1880 914