The Old Rectory Tel 0791 3905422 The Broadway email officegatewaywheelers@yahoo.co.uk Houghton-le-Spring www.gatewaywheelers.org.uk DH4 4BB Gateway Wheelers Registered Charity 1084149 ## Gateway Wheelers Trustees Annual Report 1[st] January - 31[st] December 2022 ## Gateway Wheelers 2022 Our Mission is to inspire people with disabilities to enjoy cycling with their families and friends. In planning activities for the year, the trustees kept in mind the Charity Commission’s guidance on public benefit. The focus of the activities remains enabling all people with disabilities to enjoy cycling and provide the necessary support to take part. This benefits people by developing their self-confidence and social skills as well as being a healthy activity. Gateway Wheelers welcomes everyone regardless of faith, gender or personal circumstances and this non-judgemental philosophy allows and encourages people to thrive. ## Staff, Volunteers, Members ## Staff Gateway Wheelers currently has one members of staff, Lead Project Officer – Sara Bateman. ## Trustees Chair Frances Cook Vice chair Brian Milner BEM Treasurer Martin Forester Doug Swailes Katy Sunley ## Committee Members Frances Cook Paul Tyson Brian Milner BEM Martin Forester Ted Sunley Doug Swailes Katy Sunley Janice Forester ## Structure, Governance & Management Gateway Wheelers is an association of 136 members whose governing document is a constitution registered with the Charity Commission on 26[th] February 2000 and amended on 3[rd] May 2003 and 23[rd] March 2006. The Committee as charity trustees have control of its funds. When complete the Committee must consist of at least 3 and not more than 12 people, all of whom must be members but not paid employees. One third of the elected Committee members must retire at each AGM but may stand for re-election. The Chair and Committee members are elected at the AGM. Further details can be found in the Constitution. All trustees give their time voluntarily and receive no remuneration or other benefits. There is a Child Protection and Vulnerable Adults Policy in place. DBS checks are carried out prior to commencement of employment, volunteering or trusteeship. Gateway Wheelers is a local group of Mencap which provides help and support to the organisation. ## Volunteers Gateway Wheelers has 8 volunteers and without their valuable contribution of time, enthusiasm and expertise we would not have been able to achieve so much. ## Training Youth Mental Health First Aid – 2 day course British Cycling 1[st] 4sport Level 1 Award in coaching cycling ## Members Gateway Wheelers has 136 members. ## Cycles and Sites ## Cycles In 2022 Gateway Wheelers had two cycling sites with containers at: - Rectory Park, Houghton-le-Spring - The Eastbourne Sports Complex, Darlington 2 ## Houghton-le-Spring Site ## Volunteers Total volunteer hours 373 ## Rides Every Monday, Wednesday and Friday and once a month on a Sunday afternoon. 117 sessions in total 237 total participants 110 unique participants ## Darlington Site ## Volunteers Total volunteer hours ## Rides Holds rides one Sunday per month. Darlington held 1 ride throughout 2022 with 11 riders . ## Policies and Practices ## Insurance Public Liability Products Liability Employer’s Liability Personal Accident Contents Equipment Money Insurance 3 ## Policies and Practices Constitution Environmental policy Safeguarding and child protection policy Lost child policy Vulnerable adults policy Emergency procedures Health and safety policy Grievance procedure Risk assessments Accident Policy Equal opportunities form Behaviour management policy Complaints procedure Bullying policy Reserves policy Off site rides policy Operating procedure Whistle blowing policy Volunteer guidelines Volunteer support ## Monitoring Event sheets Equal Opportunities Form ## Additional Events, Activities and Achievements ## Events, Activities and Achievements Durham SEND school games event 2022 – Coaching session for 40 children. Heel and Toe charity bike ride 2022 – Supplied cycles for the event Pauls Challenge – Memorial ride Family Cyclone bike ride 2022 – Volunteer participation Houghton Feast Parade – Volunteer participation 2022 is still classed as a COVID recovery year for Gateway Wheelers, our main priority is to increase participant numbers attending our sessions from 2021 and to increase our networking with other organisations. ## Marketing and communications 2022 ## Website and social media The website is linked to our social media which is used to keep people up to date with activities and events. 4 ## Networking and linking with similar organisations. Sunderland Council Volunteer Network Sustrans – Access for all project 3together The big Local – Elemore Park Rise Active Sunderland 5 ## Gateway Wheelers ## 2022 / 2023 ## Staff, Volunteers, Members ## Staff To ensure funding is in place to continue current staffing. ## Committee Members To expand the committee and develop current members. ## Volunteers To continue to recruit, support and provide training to volunteers. ## Members To expand the number of organisations that uses the cycles and the total number of members. ## Networking To continue networking with other organisations in the cycling sector and local councils. ## Cycles, Sites and Equipment Gateway Wheelers will continue to develop our new site with office, cycling and workshop facilities all in one place to help us with becoming more financially sustainable. GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022 Gatewa Wheelers Flnancial ments lor thè mber 2022 Conlents Trustees Annual Report Independent Examiner's Report Staiement of Financial Actwtties Balance Sheet Notes to Ihe Financial Statements atewa Financlal Statements Trust nded 31st Decèmber 2022 The trustees, present their report for the Year Ended 31st December 2022. Charlty Name: Gateway WheeFers Charlty Numbor: 1084149 Reglstered Offlce and Operatlonal Addres8 The Old Aeciory. The Broadway. Houghton le Spring. OH4 4BB Tru8tee8 Franc8s Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer nt Pu The Directors consider that they have complied with their duty as Charity Truste9s1o have due rggard lo the guidance on public benefit published by the Charity Commission in exero*ng their powers and dub.es The Charty's bankers are Co-OperatNe Bank. 1 Balloon Street, Manchester M60 4EP. The Indepèndènt examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House, 7 Lucy Street, Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees, Gatewa Wheelers Inde endent Examiners R rtforthe ar ended 31 st December 2022 I report on the accounts of the Charty for the year ended 31st DeiMiber 2022 which are sel oul on the attached pages. Res eclive res onsibilities of trustees and exarniner . The charivs trustees are resFxinsible lor the preparation of the accy)unts. The charitys trustees consider Ihai an audit is not required for this year under sectM)n 14412) of the Charilies Act 2011 and that an independent eXaminat￿n 5s n￿ed. It is my responsibilrty lo - examine the accounts (under secknon 145 of the 2011 Act): follow the procedures laid down in the Geneial Direthions gwen by Ihe Charity Commission8rs (under section 145{51(b) of the 2011 Act)., and state whether particular matters have come to my attention. Basis of inde ndent exarniner's slatement My examination was carried out in accordance with the General Directions given by the Charity Commkssioners. An examinalion includes a review of the accounting re￿)rdS kept by the chanty and a comparkson of the accounts presented with Ihose records. It also includes consideration of any unusual ilems or disclosures in the accounts, and seeking explanal.ons from you as Iru51ee5 concerning any such matters. The procedures undertaken do noi provide all the eviderice that would be Yequired in an audr(. and consequendy no opinion is given as to whether the accounts present a *rue and fair vie%V and the report is limit&J to those matters set out in the statement below. Inde endent exarniner's statement In connection with my examination, matter has (xjme to my attention wh￿h grve me cause to believe that in any material respect.. - th8 accounting re(x)rds were not kept in aC￿rdan￿ wtth sect￿￿ 130 of the Chartties Act" or . the accounts not accord with the ao(xJunting recor(ts,' or - Ihe accounts do nol compty wrth the applicable requirements conceming the form and content ol accounts sel oul in Ihe Chartties Regulations 2008 oiher than any requirement Ihal Ihe accounts give a Irue and lait view which i8 not a matter considered as part ot an independenl examination. I have no concerns and have come acr0&5 no other matters in connection with the examination to which attenlion should be drawn in this rerx)rt in order to enable a proper understanding of the ac(￿unts to be reached. ughan B J Straughan and Co Chartgred Accountants Epworth House 7 Lucy Stre Chester le Street County Durham DH3 3UP Date Whe￿¢1$ S￿*￿ent 01 Financi￿ Activtbes lorth 20 Incomin 1nvesTheni Income c4r0nav1n￿ Job RelentK)n Schen Other Fund Flaising and 0￿811 Grants Inole 6) 28.689 30,057 300 7.945 9.379 I2,￿3 I2,￿ 25.785 T(tsl Irroming Resources 17.505 47,681 ResouTC•S Ex On Ch8rh814¢ •¢tMlles Wages Office Renl Tdephore Traini Office Admlni%tr*KX) Transport Vglunteer Eypenses Event Co*s Bike mwrnenance Van Expenses Management Fees PrOfe5w0n￿ Fees DepreCK9I￿n L(*¥ on sale Df Van Grants repw¢J Sundries 18.432 18.135 43.126 6,453 61,261 10,479 7.754 771 11,754 771 2.113 1.fJ1 91 17 1.24S 1.24$ 510 48 565 3.625 1.390 1,007 750 2.729 750 2.729 128 55.976 128 85.256 16.526 42.411 .2 Net Mov8m8ni ITh Funts -5.1 979 4,121 -17.143 -37,575 TO1￿ Funds Brwglt Fowr(I 5.1D) 38.551 43.651 25.532 81226 Transl8rs 6Èt%Èèn Fur TDtd Funds Camed Fowrd 38.551 G8tewa Wheelers Notes to the accounts for the ar ended 31st December 2022 N t 1 Accountln Poll¢l Basls of ration The accounts have been prepared in accordance V•ith the Statement Of Recommended Practrce.. ' Accounting and Fleporting by Charities preparing their accounts in accordance with the Financial A8porting Stsndard applicable in the UK IFRS1021' issu8d July 2014 and subsequen￿Y updated. Th8 tharity consir(ules a wblic benefit entity as defined by FRS102 bl Voluntary income is received by way of donations and grfts arml is included in full in the state￿nI of Financial Aclivities then received. The value of services provided by volunteers has not been I￿lUded. Grants in respect of Capital expenditure are credited to a caprtal r8seNe account and are released to the Statement of Financial Activities in equal annual instalments ov8r the expected us8ful I￿8 of tha relevant assets. Grants of a revenue nature are ¢rodit8(J to the Stsiem•nl of Financial Activity'es durlng the period received. dl R8sour¢es exponded induding VAT are recognised in tt18 p8ric*J in %thich they are incurrgd. Unreslricled fvnds are availab18 for use at Ihe discretion ol the trustees in furtherance of the general objectives ol the organisatson Flxed assets - all fixed assets are depreciated over their exp¢¢ted life a125% redu¢ing balan¢e gl The accounts have b88n prepared on the going concem basig and the trustees consider the charity will continue as a going conern for the foreseeable future. atew Notes to the accounts Ihe Note 2 Trustees 8rwJ other Related Partie8 No Tr￿st88S were ￿ eXPer￿aS duriro the 5wr. It4e Ftxed 33571 8220 45980 AcklilHX Dk8posaLs 33571 8220 1500 45980 R9JuC￿vj R&JuLirYJ ReduLyng taL4n(* balan Basis 25% 25% 25% ¥S24 91 4751 Gharge for year Oisposal 28 2047 2415 5618 1416 37111 Net BOL* Vdue 4243 112 8189 274 3182 6142 Noto 4 D8btor5 and Pre i8 of d8btors Arn￿ntS falll within < Total 382 Not• 5 reiytors and A¢¢nJal of credito JIMO￿ts falll du•T*thhln one Olher (xedit AccruaLg 1128 414 914 rO)O )<90 11.p Ill * L7) J 37J LL ¢P tt) tt) ¢ GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022 Gatewa Wheelers Flnancial ments lor thè mber 2022 Conlents Trustees Annual Report Independent Examiner's Report Staiement of Financial Actwtties Balance Sheet Notes to Ihe Financial Statements atewa Financlal Statements Trust nded 31st Decèmber 2022 The trustees, present their report for the Year Ended 31st December 2022. Charlty Name: Gateway WheeFers Charlty Numbor: 1084149 Reglstered Offlce and Operatlonal Addres8 The Old Aeciory. The Broadway. Houghton le Spring. OH4 4BB Tru8tee8 Franc8s Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer nt Pu The Directors consider that they have complied with their duty as Charity Truste9s1o have due rggard lo the guidance on public benefit published by the Charity Commission in exero*ng their powers and dub.es The Charty's bankers are Co-OperatNe Bank. 1 Balloon Street, Manchester M60 4EP. The Indepèndènt examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House, 7 Lucy Street, Chester le Street, Co. Durham DH3 3UP. On Behalf of the Trustees, Gatewa Wheelers Inde endent Examiners R rtforthe ar ended 31 st December 2022 I report on the accounts of the Charty for the year ended 31st DeiMiber 2022 which are sel oul on the attached pages. Res eclive res onsibilities of trustees and exarniner . The charivs trustees are resFxinsible lor the preparation of the accy)unts. The charitys trustees consider Ihai an audit is not required for this year under sectM)n 14412) of the Charilies Act 2011 and that an independent eXaminat￿n 5s n￿ed. It is my responsibilrty lo - examine the accounts (under secknon 145 of the 2011 Act): follow the procedures laid down in the Geneial Direthions gwen by Ihe Charity Commission8rs (under section 145{51(b) of the 2011 Act)., and state whether particular matters have come to my attention. Basis of inde ndent exarniner's slatement My examination was carried out in accordance with the General Directions given by the Charity Commkssioners. An examinalion includes a review of the accounting re￿)rdS kept by the chanty and a comparkson of the accounts presented with Ihose records. It also includes consideration of any unusual ilems or disclosures in the accounts, and seeking explanal.ons from you as Iru51ee5 concerning any such matters. The procedures undertaken do noi provide all the eviderice that would be Yequired in an audr(. and consequendy no opinion is given as to whether the accounts present a *rue and fair vie%V and the report is limit&J to those matters set out in the statement below. Inde endent exarniner's statement In connection with my examination, matter has (xjme to my attention wh￿h grve me cause to believe that in any material respect.. - th8 accounting re(x)rds were not kept in aC￿rdan￿ wtth sect￿￿ 130 of the Chartties Act" or . the accounts not accord with the ao(xJunting recor(ts,' or - Ihe accounts do nol compty wrth the applicable requirements conceming the form and content ol accounts sel oul in Ihe Chartties Regulations 2008 oiher than any requirement Ihal Ihe accounts give a Irue and lait view which i8 not a matter considered as part ot an independenl examination. I have no concerns and have come acr0&5 no other matters in connection with the examination to which attenlion should be drawn in this rerx)rt in order to enable a proper understanding of the ac(￿unts to be reached. ughan B J Straughan and Co Chartgred Accountants Epworth House 7 Lucy Stre Chester le Street County Durham DH3 3UP Date Whe￿¢1$ S￿*￿ent 01 Financi￿ Activtbes lorth 20 Incomin 1nvesTheni Income c4r0nav1n￿ Job RelentK)n Schen Other Fund Flaising and 0￿811 Grants Inole 6) 28.689 30,057 300 7.945 9.379 I2,￿3 I2,￿ 25.785 T(tsl Irroming Resources 17.505 47,681 ResouTC•S Ex On Ch8rh814¢ •¢tMlles Wages Office Renl Tdephore Traini Office Admlni%tr*KX) Transport Vglunteer Eypenses Event Co*s Bike mwrnenance Van Expenses Management Fees PrOfe5w0n￿ Fees DepreCK9I￿n L(*¥ on sale Df Van Grants repw¢J Sundries 18.432 18.135 43.126 6,453 61,261 10,479 7.754 771 11,754 771 2.113 1.fJ1 91 17 1.24S 1.24$ 510 48 565 3.625 1.390 1,007 750 2.729 750 2.729 128 55.976 128 85.256 16.526 42.411 .2 Net Mov8m8ni ITh Funts -5.1 979 4,121 -17.143 -37,575 TO1￿ Funds Brwglt Fowr(I 5.1D) 38.551 43.651 25.532 81226 Transl8rs 6Èt%Èèn Fur TDtd Funds Camed Fowrd 38.551 G8tewa Wheelers Notes to the accounts for the ar ended 31st December 2022 N t 1 Accountln Poll¢l Basls of ration The accounts have been prepared in accordance V•ith the Statement Of Recommended Practrce.. ' Accounting and Fleporting by Charities preparing their accounts in accordance with the Financial A8porting Stsndard applicable in the UK IFRS1021' issu8d July 2014 and subsequen￿Y updated. Th8 tharity consir(ules a wblic benefit entity as defined by FRS102 bl Voluntary income is received by way of donations and grfts arml is included in full in the state￿nI of Financial Aclivities then received. The value of services provided by volunteers has not been I￿lUded. Grants in respect of Capital expenditure are credited to a caprtal r8seNe account and are released to the Statement of Financial Activities in equal annual instalments ov8r the expected us8ful I￿8 of tha relevant assets. Grants of a revenue nature are ¢rodit8(J to the Stsiem•nl of Financial Activity'es durlng the period received. dl R8sour¢es exponded induding VAT are recognised in tt18 p8ric*J in %thich they are incurrgd. Unreslricled fvnds are availab18 for use at Ihe discretion ol the trustees in furtherance of the general objectives ol the organisatson Flxed assets - all fixed assets are depreciated over their exp¢¢ted life a125% redu¢ing balan¢e gl The accounts have b88n prepared on the going concem basig and the trustees consider the charity will continue as a going conern for the foreseeable future. atew Notes to the accounts Ihe Note 2 Trustees 8rwJ other Related Partie8 No Tr￿st88S were ￿ eXPer￿aS duriro the 5wr. It4e Ftxed 33571 8220 45980 AcklilHX Dk8posaLs 33571 8220 1500 45980 R9JuC￿vj R&JuLirYJ ReduLyng taL4n(* balan Basis 25% 25% 25% ¥S24 91 4751 Gharge for year Oisposal 28 2047 2415 5618 1416 37111 Net BOL* Vdue 4243 112 8189 274 3182 6142 Noto 4 D8btor5 and Pre i8 of d8btors Arn￿ntS falll within < Total 382 Not• 5 reiytors and A¢¢nJal of credito JIMO￿ts falll du•T*thhln one Olher (xedit AccruaLg 1128 414 914 rO)O )<90 11.p Ill * L7) J 37J LL ¢P tt) tt) ¢