The Old Rectory Tel 0791 3905422 The Broadway email officegatewaywheelers@yahoo.co.uk Houghton-le-Spring www.gatewaywheelers.org.uk DH4 4BB Gateway Wheelers Registered Charity 1084149 ## Gateway Wheelers Trustees Annual Report 1[st] January - 31[st] December 2020 ## Gateway Wheelers 2020 Our Mission is to inspire people with disabilities to enjoy cycling with their families and friends. In planning activities for the year, the trustees kept in mind the Charity Commission’s guidance on public benefit. The focus of the activities remains enabling all people with disabilities to enjoy cycling and provide the necessary support to take part. This benefits people by developing their self-confidence and social skills as well as being a healthy activity. Gateway Wheelers welcomes everyone regardless of faith, gender or personal circumstances and this non-judgemental philosophy allows and encourages people to thrive. ## Staff, Volunteers, Members ## Staff Gateway Wheelers currently has four members of staff. The Development Officer - Sarah Young to whom the trustees delegate the day-to-day management of the charity, the Workshop Project Officer – Sara Bateman, the Project Officer – Jordan Matthews and the Admin Assistant - Anthony Beach. ## Trustees Chair Frances Cook Vice chair Brian Milner BEM Treasurer Martin Forester Doug Swailes Katy Sunley ## Committee Members Frances Cook Paul Tyson Brian Milner BEM Martin Forester Ted Sunley Doug Swailes Katy Sunley Janice Forester ## Structure, Governance & Management Gateway Wheelers is an association of 188 members whose governing document is a constitution registered with the Charity Commission on 26[th] February 2000 and amended on 3[rd] May 2003 and 23[rd] March 2006. The Committee as charity trustees have control of its funds. When complete the Committee must consist of at least 3 and not more than 12 people, all of whom must be members but not paid employees. One third of the elected Committee members must retire at each AGM but may stand for re-election. The Chair and Committee members are elected at the AGM. Further details can be found in the Constitution. All trustees give their time voluntarily and receive no remuneration or other benefits. There is a Child Protection and Vulnerable Adults Policy in place. DBS checks are carried out prior to commencement of employment, volunteering or trusteeship. Gateway Wheelers is a local group of Mencap which provides help and support to the organisation. ## Volunteers Gateway Wheelers has 17 volunteers and without their valuable contribution of time, enthusiasm and expertise we would not have been able to achieve so much. ## Training Training was suspended in 2020 due to the Covid pandemic. ## Members Gateway Wheelers has 188 members. 2 ## Cycles and Sites ## Cycles In 2020 Gateway Wheelers had two cycling sites with containers at: - Rectory Park, Houghton-le-Spring - The Eastbourne Sports Complex, Darlington ## Houghton-le-Spring Site ## Volunteers Total volunteer hours 173 ## Rides Every Monday, Wednesday and Friday and once a month on a Sunday afternoon. 39 rides in total with 38 riders. ## Darlington Site ## Volunteers Total volunteer hours 10 ## Rides Holds rides one Sunday per month. Darlington held 2 rides throughout 2020 with 10 riders. 3 ## Policies and Practices ## Insurance Public Liability Products Liability Employer’s Liability Personal Accident Contents Equipment Money Insurance ## Policies and Practices Constitution Environmental policy Safeguarding and child protection policy Lost child policy Vulnerable adults policy Emergency procedures Health and safety policy Grievance procedure Risk assessments Accident Policy Equal opportunities form Behaviour management policy Complaints procedure Bullying policy Reserves policy Off site rides policy Operating procedure Whistle blowing policy Volunteer guidelines Volunteer support ## Monitoring Event sheets Equal Opportunities Form ## Additional Events, Activities and Achievements ## Events Unfortunately due to the Covid pandemic no events were attended in 2020. ## Activities and Achievements Regular weekday and Sunday rides were held only from January – March at both sites due to the Covid pandemic. 4 ## Marketing and communications 2020 ## Website and social media The website is linked to our social media which is used to keep people up to date with activities and events. . ## Networking and linking with similar organisations We continued to link with relevant organisations. 5 ## Gateway Wheelers ## 2021 / 2022 ## Staff, Volunteers, Members ## Staff To ensure funding is in place to continue current staffing. ## Committee Members To expand the committee and develop current members. ## Volunteers To continue to recruit, support and provide training to volunteers. ## Members To expand the number of organisations that uses the cycles and the total number of members. ## Cycles, Sites and Equipment Gateway Wheelers will continue to develop our new site with office, cycling and workshop facilities all in one place to help us with becoming more financially sustainable. GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020 Galewa Wheelers Flnanclal Statements for the ear ended 3151 December 2020 Contents Trustees Annual Report Independent Examiners Report Statement of Financial A¢tNilies Balance Sheet Notes to the Financial Statements Gat Wheele Inancl I Slaternents for th Tfustees Re ort ar 1st Decwn r 2020 The trustees, present Iheir report for the Year Ended 31st December 2020. Charlty Namo: GatevAy Wheelers Charlty Number: 1084149 Reglstered Offlce and Owratlonal Addr•s$ The Old Rectory. Th8 8ioa(bway, HO￿hton le SwrwJ. DH4 4BB Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer men f Publlc The Direciors consider blat they have complied vnth their duty as Charity Trustees 10 have du• règard to th& guldance on public benefit published by the Charity Commission in exèrcising thèir powers and dutie5 Th8 Charitys bankers are Co-operalive Bank. 1 Bdloon Street. Manchesler M60 4EP. The independenl examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House, 7 Lucy Streel, Chest8r le Sireet. Co. Durham DH3 3UP. On Behalf of the Trustees, Gatew Wheelers Inde endenl Examlners Re lor the ar ended 31st December 2020 I report on the accounts of the Charty ft)r the yaar ended 31st December 21Y20 vthich arg Set oul on the attached pages. Res ectlve res onslbllltles of tNstees and examl The chartys Iruslees are responsible for the preparation of Ihe ac￿unts. The chartys trustees consider that an audtt is not requir&J lor this under section 14412) of the Gharttles Acl 2011 and that an independent examinatson is needed. It Is my respjnsibilty to . examlne the accwnts (under 5edion 145 of the 2011 Act): follow the pr￿d￿reS Lwd do1￿ in Ihe General Directions given by the Charity Commi8sioner5 (under sectKJn 14515llbl ol the 2011 Acll,. and slate whether parts'cukv matters have come to my attention. asls of Inde endenl examlner's tement My examination was carried out in accoidan¢e wrth the General DirgL1h)ns gNen by the Charty Cornmissioners. An examinalion Indude5 a rwew of the acctwnting records kept by the charty and a comparison of the accounts presented wtlh those records. 11 also includes cons￿eration of any unusual rtems or disclosures in the acC￿nts, and seeking explanations from as tru*ees concerning any such matters. The procedures undertaken do not prowde all Ihe emdence tral would be required in an audr(, and ¢ons8quenlly no opinion is giv8n as to whether Ihe accounts present a'true and fair and the ￿pyt s limited to th(￿ matters set out in Ihe statement below. Indt end•nl examlnor's Statement In conneah)n with my examination. no matter has come to my attenb'on which gNe me cause to believe that in any material respect.. - the accounting records were ntx kept in accordance wrth section 130 of the Charities Act,, or - the a¢Munts did not accord wbth the acrnunling records; or . the accounts do not compty Ythh the applicable requirernents conceming the lorm and content of aC￿Unts set out in the Charrties Regukn7l￿S other than any requirement that the accounts gNe a Yrue and fairf view which is not a matter considered as part of an independent examination. I have no wncems and have come acffjss no txhw matters in connecK)n wrth the examination to which attenlion should be tjrawn in this report in order to enalle a woper understanding ol the accounts to be ached. ughan B J Siraughan and Chartere(l Acojuntants Eph￿)rth House 7 Lucy Street Chester le Sireet County Durham DH3 3UP Dale Wh•• i 01 r 3111 D•¢•rnb•r20 201• etthln ct•d T¢ Invethtnt Inwrne Co￿￿8 Wvus Jc* Raerth Schemv Olher 41 41 23.107 23.107 42 IOA94 42 10.694 61.546 fyart4 Inotr 6) 37.Kg 61.S46 Toial In￿1r￿j RewyJ 37 61.5¢6 nd Wag•s and s￿85 oirKe Rert T•lepho TrwThng oItKe Transport V￿unteer Expgr Evèm Costs 25.754 41.316 3567 3271 44,889 13 1n51 3.039 5.49$ 162 6.1?5 1.132 224 2.217 1.07? 2204 2240 Van bpen5es Man¥gamÉM Fees Prof955ional Fe•¥ Dwe[Jat￿n Loss on ofvgn fyants re &jr￿￿OI 4.851 810 15,793 310 81.450 42.429 N0114ovwNro In Fthid5 17 4.119 -5.018 -9.135 Tow Fuid5 BrtyJgtrA F¢Th)8rd 64.t&) 743 fj9,156 95.878 T￿￿5f￿￿ 8•1￿ Furth 255* 64.180 86,742 Gatew8 Wheelers Notes to the ac ounls lor the aren mber 2020 Not• 1 Accountln PolScles Basss ol re aratlon The accounts have been prepared in accoTdance wth the Staiement Of Recommended Practice". ' Accounting and Reporting by Charities preparing th¢ir accounts in accordance with the Financial Repor1ing StsndaTd applicable in the UK IFRS1021" issued July 2014 and subsequentty updaled. The charity constitutes a public benefit ent￿ as defined by FRS102 bl Voluntary income is recerved by way of donab.ons and gifts and is included in lull in the Statement of Financial Aclivites when recewed. The value ol seNces provided by volunteers has not been included. Grants in respect of caprta] expenditure are credited to a caprtal reserve account and are released to the Statement of Financial Activitses in equal annual instalments over the expected useful lrfe of the relevant assets. Grants of a revenue nature are credited to the Statement of Financial Acitvities during the period received. Resources expendgd i￿luding VAT are r￿nISed in the period in which they are incurred. Unrestricted funds are available for use at the discretion of the trustees in furtherance ol the general objectives of the organisation FLxed assets - fixed assets are depreciated over their expected lrfe at 25% reducing balance gl The accounts have been prepared on the going concem basis and the trustees consider the charty 11 continue as a going conem for the foreseeable fulure. Note No Trust885 ￿rfj wer088 dwirwJ ts ￿. 71 45980 ditsoni 8lan¢• t￿rf•d I0￿11d 45980 iw A•*xiry Rodwg Aoducirq 2S% 25% 2055 1Y1 31427 Charge fcr B￿an¢• c•rrf•d forw*rd 27914 2019 7542 6165 14553 5657 4624 150 1C416 Debtors 361 361 Ofvr cr•1itcrt Accrual$ Pensor 414 414 Total 0*0 0)0 )No uio ID￿0 lJ(gQ GATEWAY WHEELERS REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2020 Galewa Wheelers Flnanclal Statements for the ear ended 3151 December 2020 Contents Trustees Annual Report Independent Examiners Report Statement of Financial A¢tNilies Balance Sheet Notes to the Financial Statements Gat Wheele Inancl I Slaternents for th Tfustees Re ort ar 1st Decwn r 2020 The trustees, present Iheir report for the Year Ended 31st December 2020. Charlty Namo: GatevAy Wheelers Charlty Number: 1084149 Reglstered Offlce and Owratlonal Addr•s$ The Old Rectory. Th8 8ioa(bway, HO￿hton le SwrwJ. DH4 4BB Trustees Frances Cook Brian Milner BEM Martin Forester Doug Swailes Katy Sunley Chairperson Secretary Treasurer men f Publlc The Direciors consider blat they have complied vnth their duty as Charity Trustees 10 have du• règard to th& guldance on public benefit published by the Charity Commission in exèrcising thèir powers and dutie5 Th8 Charitys bankers are Co-operalive Bank. 1 Bdloon Street. Manchesler M60 4EP. The independenl examiner is B.J. Straughan of B.J. Straughan and Co. Epworth House, 7 Lucy Streel, Chest8r le Sireet. Co. Durham DH3 3UP. On Behalf of the Trustees, Gatew Wheelers Inde endenl Examlners Re lor the ar ended 31st December 2020 I report on the accounts of the Charty ft)r the yaar ended 31st December 21Y20 vthich arg Set oul on the attached pages. Res ectlve res onslbllltles of tNstees and examl The chartys Iruslees are responsible for the preparation of Ihe ac￿unts. The chartys trustees consider that an audtt is not requir&J lor this under section 14412) of the Gharttles Acl 2011 and that an independent examinatson is needed. It Is my respjnsibilty to . examlne the accwnts (under 5edion 145 of the 2011 Act): follow the pr￿d￿reS Lwd do1￿ in Ihe General Directions given by the Charity Commi8sioner5 (under sectKJn 14515llbl ol the 2011 Acll,. and slate whether parts'cukv matters have come to my attention. asls of Inde endenl examlner's tement My examination was carried out in accoidan¢e wrth the General DirgL1h)ns gNen by the Charty Cornmissioners. An examinalion Indude5 a rwew of the acctwnting records kept by the charty and a comparison of the accounts presented wtlh those records. 11 also includes cons￿eration of any unusual rtems or disclosures in the acC￿nts, and seeking explanations from as tru*ees concerning any such matters. The procedures undertaken do not prowde all Ihe emdence tral would be required in an audr(, and ¢ons8quenlly no opinion is giv8n as to whether Ihe accounts present a'true and fair and the ￿pyt s limited to th(￿ matters set out in Ihe statement below. Indt end•nl examlnor's Statement In conneah)n with my examination. no matter has come to my attenb'on which gNe me cause to believe that in any material respect.. - the accounting records were ntx kept in accordance wrth section 130 of the Charities Act,, or - the a¢Munts did not accord wbth the acrnunling records; or . the accounts do not compty Ythh the applicable requirernents conceming the lorm and content of aC￿Unts set out in the Charrties Regukn7l￿S other than any requirement that the accounts gNe a Yrue and fairf view which is not a matter considered as part of an independent examination. I have no wncems and have come acffjss no txhw matters in connecK)n wrth the examination to which attenlion should be tjrawn in this report in order to enalle a woper understanding ol the accounts to be ached. ughan B J Siraughan and Chartere(l Acojuntants Eph￿)rth House 7 Lucy Street Chester le Sireet County Durham DH3 3UP Dale Wh•• i 01 r 3111 D•¢•rnb•r20 201• etthln ct•d T¢ Invethtnt Inwrne Co￿￿8 Wvus Jc* Raerth Schemv Olher 41 41 23.107 23.107 42 IOA94 42 10.694 61.546 fyart4 Inotr 6) 37.Kg 61.S46 Toial In￿1r￿j RewyJ 37 61.5¢6 nd Wag•s and s￿85 oirKe Rert T•lepho TrwThng oItKe Transport V￿unteer Expgr Evèm Costs 25.754 41.316 3567 3271 44,889 13 1n51 3.039 5.49$ 162 6.1?5 1.132 224 2.217 1.07? 2204 2240 Van bpen5es Man¥gamÉM Fees Prof955ional Fe•¥ Dwe[Jat￿n Loss on ofvgn fyants re &jr￿￿OI 4.851 810 15,793 310 81.450 42.429 N0114ovwNro In Fthid5 17 4.119 -5.018 -9.135 Tow Fuid5 BrtyJgtrA F¢Th)8rd 64.t&) 743 fj9,156 95.878 T￿￿5f￿￿ 8•1￿ Furth 255* 64.180 86,742 Gatew8 Wheelers Notes to the ac ounls lor the aren mber 2020 Not• 1 Accountln PolScles Basss ol re aratlon The accounts have been prepared in accoTdance wth the Staiement Of Recommended Practice". ' Accounting and Reporting by Charities preparing th¢ir accounts in accordance with the Financial Repor1ing StsndaTd applicable in the UK IFRS1021" issued July 2014 and subsequentty updaled. The charity constitutes a public benefit ent￿ as defined by FRS102 bl Voluntary income is recerved by way of donab.ons and gifts and is included in lull in the Statement of Financial Aclivites when recewed. The value ol seNces provided by volunteers has not been included. Grants in respect of caprta] expenditure are credited to a caprtal reserve account and are released to the Statement of Financial Activitses in equal annual instalments over the expected useful lrfe of the relevant assets. Grants of a revenue nature are credited to the Statement of Financial Acitvities during the period received. Resources expendgd i￿luding VAT are r￿nISed in the period in which they are incurred. Unrestricted funds are available for use at the discretion of the trustees in furtherance ol the general objectives of the organisation FLxed assets - fixed assets are depreciated over their expected lrfe at 25% reducing balance gl The accounts have been prepared on the going concem basis and the trustees consider the charty 11 continue as a going conem for the foreseeable fulure. Note No Trust885 ￿rfj wer088 dwirwJ ts ￿. 71 45980 ditsoni 8lan¢• t￿rf•d I0￿11d 45980 iw A•*xiry Rodwg Aoducirq 2S% 25% 2055 1Y1 31427 Charge fcr B￿an¢• c•rrf•d forw*rd 27914 2019 7542 6165 14553 5657 4624 150 1C416 Debtors 361 361 Ofvr cr•1itcrt Accrual$ Pensor 414 414 Total 0*0 0)0 )No uio ID￿0 lJ(gQ