ANNUAL GENERAL MEETING - 30 March 2023 at 6:00 pm
Trevor welcomed all who attended
Attendees:
Trevor Workman, Keith Quiney, Claire Vaughan, Margaret Twiss, Pam Dexter Mike Robins,Adrian Allen, Jayne Cadbury, Dale Brusby, Bill Rice, Nick Folidis, Ken Harris,Linda Barrett, Ray Barrett
Trevor then led a tribute to and in memory of Linda Curry who was a longstanding craft person, a supporter and encourager of FoBC since the organisation was formed in 1977. He offered deep condolences to Linda’s husband Bob and to her wider family. Linda is sorely missed and we owe her a massive debt of gratitude.
STATUS OF ORGANISATION:
FoBC is a Statutory body being a Limited Company and a Registered Charity;
Obligation to manage the organisation formally with clear records of meetings and formal statutory reports;
Purpose of the Annual General Meeting:
-
to receive and approve accounts;
-
to appoint Trustees to the Board;
-
to review events of past year;
-
acknowledge with gratitude all that has been done in support of the organisation recognising the persons concerned;
-
report of future plans;
Papers circulated:
AGENDA for this meeting;
Minutes of last meeting - 17 March 2022;
- Financial Report - 2022;
1. Apologies for absence
John Smith, Nigel Cadbury, Chris Chatfield, Corrina Burge, Barbara Panvel, Roger Cadbury, Rachel Andrews, Rita and Brian Gardner, Duncan and Catherine Cadbury, Joy Workman, Russ Kelsall, Sandra Haynes, Elizabeth Ewers
2. Annual General Meeting 2022 (17 March 2022)
2.1 Minutes of last meeting held on 17 March 2022: Circulated to all members;
APPROVAL of Minutes as true record
Proposer: Adrian Allen
Seconder: Claire Vaughan
2.2 Matters arising:
There were no matters arising
3. REPORTS FROM OFFICERS:
-
Carillonneurs Report:
-
Membership Secretary’s Report:
-
Finance Director’s Report. (Annual Accounts):
-
Visitor Centre - Team Report:
3.1 Carillonneur Report:
PLAYING ACTIVITY over the year:
Routine activities: 2022
Gradual return to normality after Covid has continued:
Weekly recitals on the carillon:Saturdays at 12 noon and 3:00pm
Local commemorations and celebrations;
Weddings as requested from various sources;
Summary of themed recitals 2022:
Christian Festivals; Patron Saints Days; National Commemorations; Historic occasions including ‘Heritage Open Day’; Royal Anniversaries; Composers anniversaries; Seasonal Celebrations; ‘Carols on the Green’ and New Year celebration; Popular performers / Composers; Local events;
Themed recitals 2022 (1 of 2) :
New Years Eve at Midnight 01.January Valentines Day 12th February Celebrating St. David’s Day 05th March Celebrating St. Patricks Day 19th March St Andrew’s Day 3rd December
Recitals 2022 (2 of 2) Themed recitals: National Commemorations Musical Meditation for Good Friday 15th April Victory in Europe (8th May 1945) 6th May Songs from the Shows (Charlotte) 28th May Songs of Love 1st July ABBA, Beatles, Carpenters 3rd September
Guest Carillon Recitals:
There were four visiting players Michael Boyd (Satley) 2nd July 2022 Caroline Sharpe (Loughborough) 13th August 2022 Jonathan Bradley (Newcastle upon Tyne) 1st October 2022 Scott Orr (Old Bond Street) 4th October 2022
Charlotte recitals:
Participated in the regular Saturday playing rota throughout the year; Plus formal themed recitals including:
‘Songs from the shows’: 28 May 2022;
‘Songs of love’: 01 July 2022
Played together on numerous occasions!
Trevor added that he was very grateful to Charlotte for the support she gives.
SIGNIFICANT EVENTS:
We have close links with Bournville Village Primary School who were involved in 3 events.
-
Intergenerational Concert on 10th November 2022 which was sold out.
-
Children’s Music Composition Project in July 2022 where pupils worked with a local composer creating music for the carillon which was played later at a concert.
-
Ghaniaian Chocolate Festival 9-10th July. This was disrupted because of covid.
Songs of Praise
BBC television recorded “Songs of Praise here in Bournville. However the date it was supposed to be aired fell in the period after the death of Her Majesty Queen Elizabeth 11. It is not known whether there are plans to show it at a later date.
George Cadbury Centenary concert.
This was arranged after a question at last years AGM when Ray Barrett asked whether we had any plans to mark this occasion.
BVT had no plans so Ray and Pam Dexter arranged a special concert where 4 members of the Cadbury family spoke about the legacies George left. Each person was gifted a bar of chocolate made by James Cadbury the great great grandson of George Cadbury.
Ukraine Support
Dedicated recitals given on 3 separate occasions:
5 March 2022
- 3 September 2022:
World Carillon Federation initiative 680 carillons (supported by Carillonneurs in Ukraine and Russia)
25 February 2023
We were delighted to welcome Ukrainian visitors to the Carillon.
Events in honour of HM Queen Elizabeth 11
Events of great joy and deep sorrow
Celebration:
Her official 96th birthday: 23rd April 2022
Her Platinum Jubilee: 15th July 2022
Mourning:
Tolling a tribute on her passing: 8th September 2022
SIGNIFICANT ACHIEVEMENTS:
Carillon Music library:
Preservation and digitisation of Clifford Ball music manuscripts;
many volumes of music: unique to Bournville handwritten during Clifford Ball’s period as Carillonneur (1924 - 1965)
Compositions and arrangements much sort after in the ‘Carillon world’
Deeply indebted to Rob Pinnock for sharing this massive important project with me. A painstaking ‘endless task’!
‘GEORGE CADBURY CARILLON SCHOOL’
The Coach House
TEACHING:
Potentially 3 enthusiastic students: continuous fluctuation - 2 have moved away; Currently one active local student:
Good musician, composer, very committed, making good progress; Practises every day, expanding repertoire and developing skills; Plays the carillon most Saturdays!
Another talented professional musician: has shown great interest
wider interest in campanology;
must be pursued;
Encouraging progress - ongoing process.
WEBSITE: bournvillecarillon.co.uk
Carillon website update: www.bournvillecarillon.co.uk
very informative
further development needed
site is kept up to date with all activities;
linked to Social Media / Facebook page;
is available for all to see including the carillon fraternity abroad;
Gratitude to Keith Quiney, Jonathan Workman and Ray Barrett
Carillon improvements and renovations:
Scheduled work:
Structural repairs (phase 2):
Work funded by BVT;
Order NOT YET placed with John Taylor Bell Foundry; Work scheduled for completion in August 2023;
Clavier/ keyboard renovation:
Work funded by FoBC; Order placed with John Taylor Bell Foundry;
Work scheduled for completion in August 2023;
CARILLON WILL NOT BE ACCESSIBLE OR PLAYABLE FOR 6 to 8 WEEKS
PEOPLE TO THANK!
Charlotte Barber Arthur Casey (and Peter) Pam Dexter Dale Brusby Keith Quiney Bill Rice Jonathan Workman Sandra Haynes Ray Barrett Claire Vaughan
ALL BOARD DIRECTORS/TRUSTEES/VOLUNTEERS/CRAFTS PEOPLE
DIRECTORS: Currently serving:
BVT Nomination: Nigel Cadbury (BVT Trustee representative) BVT by role designation: Trevor Workman (Carillonneur)
Arthur Casey (Maintenance Engineer)
Appointed by Carillonneur: Charlotte Barber (Assistant Carillonneur)
Appointed by FoBC:
Pam Dexter Keith Quiney Bill Rice Claire Vaughan Joy Workman Dale Brusby
VOLUNTEERS:
Pam Dexter Dale Brusby Ray Barrett Colin Simpkins Sandra Haynes Jill Connolly Heather Duffy Debbie Bray Nick Folidis Mike Robins: recently retired
CRAFTS PEOPLE:
Linda Barrett Sarah Cage Jackie Jordan Russ Kelsall Jade Larkin Michael Lea Carol Lewis Carol Meredith Lorna Morgan Hannah Noble Carol Smith Milan Topalovic John Wells
TOUR GUIDES:
Ken Harris Ray Barrett Mike Jones
FoBC / BVT liaison:
The Board have continued to receive support from BVT who have provided assistance and offered the benefit of experience in a range of areas including: Providing access to expertise, records, systems, personnel, facilities and other resources. This has saved FoBC hours of work and time in the process of ensuring our compliance with many standards and regulations, by ‘fasttracking’ putting all ‘ticks in relevant boxes’;
We are grateful to all concerned in providing valued assistance.
AND FINALLY:
PRESIDENT: JAYNE CADBURY MBE for ALL her positive support
FORTHCOMING EVENTS:
EVENTS LEAFLET:
Second edition is now available from the Visitor Centre and is published on the website/Facebook;
Updated editions will be circulated as the year progresses;
There will be some visiting players this year - details to be published on the Carillon website, on Facebook and in the Visitor Centre
- 3.2. Membership Secretary report Pam Dexter
Pam reported that membership numbers are fairly static.
Over the last few years we talked about reviewing membership. This year we hope to convene a small working party to discuss the issue and see if we can move forward.
Treasurers Report
Looking first at income, Visitor Centre sales at £33,102, were up £8,600 on 2022 which is a brilliant achievement, mainly through Pam’s sterling efforts. Sales were quite strong throughout the year. Tours were also up on 2022.
On the expenditure side, purchases for the Rest House were higher than 2022 at £23,445, administration expenses were higher at £2227, Insurance cost of £620 were slightly higher than 2022, and maintenance costs similar.
Donations were modest at £430, membership subscriptions at £690 were lower than 2022 and £153 came in bank interest.
The concerts that were held produced a surplus of £1,800.
(Recital fees over the year came in at £507.)
Coach House income has come from donations both for general use and the Carillon School specifically, plus a transfer from the Bursary Fund which was put in place during the year for aspiring students.
Coach House expenditure was £3,800 for rent, we are not paying for rates now. Running costs were £2,592 and maintenance £67 and the Bursary fund of £3,000 was reduced by £365 transfer to the Coach House Fund.
Overall we achieved a surplus of £8,353.
At the end of the year we had £61,761 in the reserves of which £30,000 will be earmarked for the refurbishment of the Clavier.
The accounts were approved
Proposer: Bill Rice Seconder: Ray Barrett
The accounts are now with the examiner.
3.4. VISITOR CENTRE REPORT : Pam Dexter
Pam spoke about a tsunami of activity in The Rest House.
A new ‘till’ a POS (Point of Sale) has been purchased. This is a computer which has great capacity for generating many different reports. It does rely on items for sale being barcoded so every item sold in the Visitor Centre is now barcoded. This entailed a tremendous amount of work and Pam thanked Nick, and all the crafters for their work.
A working party met to discuss how we can improve the wiFi in The Rest House. In this day and age it is impossible to run an efficient business without reliable WiFi. Our aim to is install a physical line but this will take time. In the short term we have installed another router which is, thus far successful in improving reliability. Our plans last year to upgrade the notice boards in The Visitor Centre have been postponed. The upgrading of the financial system seemed the priority.
Damp in the Visitor Centre reported 3 years ago has now been investigated by BVT and we have assurance that work will take place this year to remedy the situation. Once the walls have dried out they will be repainted, hopefully during January when we are closed. A project to improve the lighting in The Visitor Centre is taking shape. This initiative is being led by our patron Jayne Cadbury. A survey has been undertaken by Benedict Cadbury and exciting pans are being developed.
Lots has been achieved in the last year and we have lots planned for the year ahead to keep us moving forward. Thanks to all the wonderful crafters and volunteers who have worked through these HUGE changes and been so supportive.
Pam also acknowledged the generous support we receive from Andrew Evans, owner of the shop Evans of Bournville.
Andrew keeps the keys for us and greets our volunteers each day. He receives parcels of stock and brings them over to the Visitor Centre and he has made several donations of carillon themed stock. He truly is a Friend of Bournville Carillon and we thank him.
Thanks also to Sandra Haynes for taking over the role of secretary. This will enable me to concentrate on supporting Visitor Centre developments.
4.1 ELECTION OF TRUSTEES: Other Directors to be re-elected en-bloc: (all willing to stand)." Charlotte Barber Pam Dexter Keith Quiney Joy Workman Bill Rice Claire Vaughan PROPOSED: SECONDED: 4. ELECTION OF OFFICERS DALE BRUSBY: Dale is one of our founder members: relentless commitment and continuou5 hard work - no fuss or complaint., professional expertise, skill and efficiency; massive support to me personally and to the Board as a whole., • personal qualities- entirely reliable., always willing and approachable. quiet calming influence- unflappable! a man of high integrity and honesty- a great family and personal friend! A huge debt of gratitude and sincere thanks to Dale for his massive contribulion to FOBC in touch and may seek his advice from time to time! We will sts
• Appointment of Nick Folidis as FoBC Treasurer
• Appointment of Sandra Haynes as FoBC Secretary
4.1 Bill Rice was reappointed as Vice Chair Proposed Trevor Workman Seconded Adrian Allen
5. FEEDBACK FROM ‘FRIENDS’:
Ken Harris asked if we could learn from Arthur’s extensive knowledge of the carillon. Adrian suggested that it may be possible to introduce Arthur (Casey) to Duncan Cadbury as they share a passion for history of Bournville. Adrian to action this in due course
Claire Vaughan said it was good to see that social media was being increasingly successful but wondered whether we could extend it to Twitter and/or Instagram. This will be investigated.
Linda Barrett asked if we could consider having some larger bags in The Rest House. Some customers have been disappointed to not be able to have a bag for multiple purchases.
It was suggested that we should buy bigger bags and charge customers as most shops do.
Pam to action this.
Bill asked Trevor to pass on special thanks to Joy who started the carillon Information Centre and made it such a successful trading entity. She has laid the foundations for our continuing success and we are so very grateful to her.
Bill also thanked Trevor for promoting the carillon both nationally and internationally with such passion and commitment.
6. ANY OTHER BUSINESS:
There was no further business
7. ANNUAL GENERAL Meeting 2024 Thursday 21st March 7pm. Venue to be confirmed
THANK YOU TO ALL MEMBERS of FoBC FOR SUPPORTING US;
THANK YOU FOR PARTICIPATING TODAY
HOPING YOU WILL CONTINUE TO ENJOY THE CARILLON AND THE UNIQUE EXPERIENCE THAT IS BOURNVILLE!
SPECIAL THANK YOU! All those who have been involved in preparation for this meeting so many skills and such expertise! YOU ARE SO MUCH APPRECIATED!
COMPANY NO. 040 14006 FRIENDS OF BOURNVILLE CARILLON LIMITED Registered Charity No. 1084093 Income and Expenditure Account for 12 months to 31st December 2022
| INCOME General Fund: Visitor Centre: Visitor Centre Sales Tours Other: Donations: General Membership Bank Interest Concerts Coach House: Coach House Donations Remedial Work Donation Carillon School Donation Bursary Fund Total Income FUNDS Reserves b/f General Fund Coach House Bursary Fund FUND BALANCES General Bursary Fund Other Reserves |
2022 2021 £ £ 33,102 24,511 758 162 33,860 24,673 430 12,499 690 1,160 153 3 2,854 4,127 13,662 37,987 38,335 4,682 528 365 200 5,247 528 43,234 38,863 43,234 38,863 Balance Sheet as at 2022 2021 £ £ 53,407 42,177 9,931 19,054 (1,212) (7,824) (365) 0 61,761 53,407 35,015 26,506 2,535 24,211 26,901 61,761 53,407 |
2022 2021 £ £ 33,102 24,511 758 162 33,860 24,673 430 12,499 690 1,160 153 3 2,854 4,127 13,662 37,987 38,335 4,682 528 365 200 5,247 528 43,234 38,863 43,234 38,863 Balance Sheet as at 2022 2021 £ £ 53,407 42,177 9,931 19,054 (1,212) (7,824) (365) 0 61,761 53,407 35,015 26,506 2,535 24,211 26,901 61,761 53,407 |
EXPENDITURE Purchases Administration Insurance Maintenance Other Recital Fees Rent/Rates Running Cost Maintenance Lessons & Practice Total Expenditure Surplus December 2022 ASSETS Equipment Bank Accounts & Cash in Hand |
2022 £ 23,445 2,227 620 218 26,510 507 1,040 1,547 28,057 3,800 2,592 67 6,459 365 34,881 8,353 43,234 2022 £ 0.00 61,761 61,761 |
2021 £ 16,848 1,357 570 228 78 |
|---|---|---|---|---|---|
| 19,081 200 |
|||||
| 200 | |||||
| 19,281 3,361 2,186 2,805 |
|||||
| 8,352 | |||||
| 27,633 11,230 |
|||||
| 38,863 2021 £ 0.00 53,407 |
|||||
| 2021 £ 42,177 19,054 (7,824) 0 53,407 26,506 26,901 53,407 |
|||||
| 53,407 |