Charity registration number.. 1083971 Poole Scouts Districts Finance Committee Annual RepL)rt and Financial Statements for ihc Ycar Ended 31 March 2()24 Tudor Paync & Co Chartered Accounlants 54 Pi1rkstonL Road Poole Dorset BH152PG
Poole Scouts Districts Finance Committee Contents Reference and Administrative Details I to2 Trustees, Report Indcpendenl examinevs repurt Statement of financial activiiie Balance Sheet Notes 10 the financial statements 710 14 The following page does not forni part of ihc slalutory financial ststements.. Statement of financial activities per fund 15
Poole Scouts Districts Finance Committee Reference and Administrative Details Charity Th4me Poole Scouts Districts Finance Cummittee Charity registration number 1083971 Prlnclpal offle¢ Denis (iooding Centr¢ 53 Layton Road, Parkstone. Poole, Dorset Reglstered office Denis Cjooding Centre 53 Layton Road. Piirkslone, Poolc. Dor5¢t Trustee$ Andrcw Williams. Chainnan Pclcr Trdylcr. Treasurer Ragen Ilar(uby. l)islrict Commissioner Rev. Lucy Holi, Chaplain Marsha Mii¥nin, Grvup RLprL'scntalive Anihony Dakin, Cjroup Representative Duvid TrL'nl, Group RkprcsLlllatlVL DavL' Harrison, S¢crctary Sall¥y Trayler, Appointmlnls SLcr¢tary Roger Thresh. Group Rcpre8enlalivc Adam Hyland. (iroup Representative lan Gray, Group RcprLSLnidlive l Resigined 24 July 2023) Bankers Lloyd.5 Bankinbj Cyroup 45 Old Chri4tchurLh Road Boumcmouth Dorscl Account&nt Tudor Payne & Co 54 Park%tone Rodd Poole Dorscl BH152PG Page I
Poole Scouts Districts Finance Committee Reference and Administrative Details Investment Advisor Charles Sianley & Co Lid Vadatech House Hounsdown Business Park Bulls Copse Road Southamplon S040 9LR Page 2
Poole Scouts Districts Finance Committee Trustees, Report The Trustees of Poole Dislrici Scoutg present the annual rcport togeiher with the financial statements of the cliariry for the year ended 3 Isl March 2024.The Truslee.s confirni ihat they have complied with the requirements of %LYlion 17 of the Chdritic.s Act 201 I to have due regard to the public bcnefit guiduncc published by the Charity Commi%sion for England anij Walis. ThL TruslLes dlso confirm thul Ih¢y havL Lontinued tu operatL' within the guidcline45 laid down wiihin the Policy, Organisalion and Rule5 published by SLout Association Headquarters. It ensureq that the progyramme offered by Scout (iroups within Poole ni¢et the Dislricl's dims lo ben¢fii the youth of Poole by providing training in Scouting. The Committee's financial position is as set out in the Balanc¢ Sheet and Continues lo remain healthy. Its rcserves are sel d%ide lo lund il.s objectives of training, young people. ,hICh is achieved by following Scouting, progirammes .SCI Oul in thL RulLS. The rL%crvcs are also u.scd tu maintain SL()ul propLrtiLS and lund the &dmini%tralion Dr Scouiing in Poolc. A subslanliul parl of the rcb¢rvLS ib InadL up uf invLStmLnls, whiLh arc invLstLd in funds with a prolessional adviser whose remit is to maintain incomc as high p08sibl¢. without rcducing ihc value ol. the invesinienl%. Income from investnienls hffjlS risen soniewhal over the Pd%t year, bul reniains below historical ILvels. How¢vcr wc hJvc LunlinuLd lo mecl illl of uur objcL'tivcs. The Excculive Lontinuc5 tL) look at how to inLrcasC incomL In OthL'r ways and will Lonlinu¢' lo luuk s¥nsiliwLly al lulur¢' rLqULS15 Ilidt WL Inay rLLLIVL fvr tIIL' u5L or DislriLt Halls. Thc ca.sh res¢rves held nican thai the current Icvcl of income is nol a major issue for ihe immcdiaiLIy loreseeable future. ThL LommillLL Loniinu¢s lo providL SUPPOrt to IhL Groups in PoolL.. This is achicvLd throu¥h rL'sponding to rL'qucsltr for Lapilal tunding tlial imprDvcs thc way in which Cir(iup.8 .support ihLir activilic8. Our policy for approving grants hu.s nol changied in the Pd.s1 year. all requirins presLnldlion lo Ihc Executive L"ommiltee for ralificdtion belore becking thc advice &nd lipproval of th¢ F'inanLe Committcc. No rcgU¢tits for funding* have b¢¢n reLcived in thc payt year. Huwcver. Ihc F.xcLutive Commitlee remainb open lo new propo.sals. The priii)ury de(Ili with by the Tru4lees in the past yedr huve been the refurbi8hment of the Dennis (ioiiding CLnirc iind rcpurpo%in&) this h4111 iniu d nuw 'hom¥ for ihe Si PLILr'% SLuul (iroup. Thi.% work ¢ame largely M'ithin bud&yLI. WL. dlso .1051" IhL ILnanl di B(IrilL'n Hiill and ihis h¢15 LunlribulLd Iv a fiill in incvmL in lh¢ la¥l year. Fortunately a ncw tcnani will bc in placc l()r ihc bcginning nf SLpILmbcr. The Districl Team ¢ontinuc lo put in a great deal of Lffon to support the obje¢tive of SLoutingT in Poole. As a rL"suIt, il 15 hupL.d Ihdl all objLLIivcs Lan bL m¢1 in IhL Loming yLar. Tlidnkb alwdys arL' duL Iu illl aduli mL'inbLrs flir Ihc .8upporl provided lo Sc(JUiing in the ditriculi limc cxpcrienced over thc pa813 ycars. Thc policy udoptcd for appointing TrustCeS is scl out in the Pulicy. Organisalion and Rules. This will changc f(Ir the Loming yLar Isl April 2024 10 31st March 2025. A full list of Trustces is rLproduced on PdB¢ I Intornialion. Charity Approved by Ihc Trustees and igned on their behalf by: Andrew Williams TnJ5tc¢ Dale.. IZ.1,ILt Pag¢ 3
Independent Examiner's Report to the Trustees of Poole Scouts Districts Finance Committee I report on the accounts of the Trust for the year ended 31 March 2024, which arc sel out on pagcs 5 10 14. Respectlve responsibilitles of trustees 4nd examiner The iruslee5 are responsible for the preparation of the accounts. The trustees consider thai an audit is not required for this year under section 144{2) of the Charities Aci 2011(Ihe 2011 Act) and that an independent examination is nLLdcd. It is my responsibility lo: examine thc accounts under section 145 of the 201 l Act,. follow ihe procedures laid down in the General Directions given by Ihe Charity Commission under section 145 (5) {b) of the 201 l Act; and slate whether particular malters havc comc lo my atlcntton. Bas15 of independent ex&mlner's report My cxaminalion was carricd out in accordance with thc Cjcncral Dircclions g)iven by the Charity Commi$.qion. An examination includes a review of the accounting reLord.s kept by the chiirity and a comparison of the acc()unts prLsLntL.d with those rLLords. It also inLludcs Lon5ideralion of any unusual itLms or disLlosurc5 in Ihe dLLounts'. and sccking cxpltsnalions fr()m you as Iruslecs concerning any such matlcrs. Thc procedurcs undcrtaken do not provide all Ihc evidLncL Ihal would be rcquirL'd in an audit and conscqucnily no opinion is givcn as lo whethcr the ac¢ounts prcscnl a 'true and fair view, an(Y the report is limited to ihose matters sel out iii the Si¢ltemeiii bLIow. Independent exominer's statcm¢nt In ¢onnLLlion with my Lxamin411ion, no malt¢'r has comL lo my iillLntion: { l ) which gives me reasonable cause lo believe that in any material respect the requirements- lo kcL'p aLL'ounting rcrords in a¢¢urdanc¢ with scctiun 130 of the Acl. and lo prcpare accounts which a¢¢ord witl) Ihe accountin8 rccords and comply with the accouniing requirements ot"Ihe 201 l Act have not b¢en mL%I,' i)r (2) to which, in my opinion. attention should be drawTr in order lo enable a proper understanding ol. the a¢count5 to bc reached. AT Payne FCA Tudor Paymc & Co ChartLfL'd Accountants 54 Parkstone Road Poole Dorsut BH15 2PG Date...30.. . T. Page 4
Poole Scouts Districts Finance Committee Statement of Financial Activities for the Year Ended 31 March 2024 Unrestrieted TotAI Funds Funds 2024 Total Funds 2023 Note Incoming resources InLOlI)ingT fc8oLir¢c£ Irom g¢n¢raled funds Aciivilies for generdling, funds Inveslinenl income Other incomingy re%ource.s Total incoming re%ources 21.914 46,227 8.-1112 76.443 21.914 46,227 19,680 41,041 17,4.30 78,151 76.443 Resources expi'nded C'osts nl. b>L'ncraling) lunds Fundraisin¥ trading.. cost of goods %old and Dihcr costs Cliaritable activities GuvLm¢inL¢ Losts Toldl r¢sources expciided 60.479 13.-369 4.UXO 77.928 60.479 8,575 9.794 4,UXO 102,449 10 4,080 77.928 Net outgoing resources bcforc oth¢r rccogni8ed gains and losses {1.485} (1,485) 124.?98) Other recognised 24insllosse5 cjain.sll Io%sL'sI on di.spo.sal or rixed assLI investmcnls LosbLS un rL'valuulion of invLStmcnl assets 7.89.3 (123,178) 7.893 1123.17X) {24,?10) 1182,787) Net movements in funds (116,770) (116,770) {231 ?95} RLconcS1iatlDn Trf funds Tot(Il luiids broubthi lorwiird Total funds C41rried forward 2.204.064 2,087,N94 2.204.664 2.087,894 2,?53.172 2.0?1.877 The notes on pages 7 to 14 fomi an integral part ol. Ihese financial stalemenls. Pagc 5
Poole Scouts Districts Finance Committee Balance Sheet as at 31 March 2024 2024 2023 Note Flxed 455ets TangiiblL dsscls Investments 13 14 682.969 1,336,479 2,019,4451 563 ?90 1.281,455 1,844.145 Current Ms4els SIoLks dnd work in progress DLbiors Inv¢stments Lash at bank and in hand 13.41K) 5.563 13.1102 8,598 1,892 198.361 222,653 15 16 119.151 138.114 Creditors: Amounts falllng due wlthln on¢ )'ear (69.66X> (45,521) Ne¢ current asset5 6R,446 177.132 Net assets 2.0147.894 2.021,1177 The funds of ihe charity: Unrestrl¢ted funds Unrc.4triLted inLome funds 2.0117,X94 2,021,X77 Tot*1 chlrlty funds Thc IinanLial slalcments have been prepared in accordance with the Financial Reporting Standard for Smaller Enlilies (effective January 2015). ?.087,1194 2.021.1177 Approved by thc Board on .ZZ . ?: z+and signed on its bchaif by.. Andrew William5 Trustcc The notes on pages 7 to 14 fonn an intcgral part of these financial statcments. Pagc 6
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 Aeeounting poliLies Basls of preparatlon The financial 5talemenls have been prepared under the hisiorical cosl convcntion and in accordance with the Statement ot Rccommendcd Praciice 'Accounting and Rcporting by Charilies,, the Financial Reporting Standard for Smaller Entilies (FRS 102) ) and the Charities Act 2011. Fund 4ccountlng pollcy Unrestrictcd income funds are general funds thal are available for use at the Irustees. discretion in furtherance of ihc nbjcctiVL'$ ol. Ihc chariiy. Further dLldi1s of cach fund arc disclosed in notc 19. Incomlng resourees Shop inLoinc is recv¥niscd as earned (Ihal is, as Ihc related guuds or scrviccs arc prvvidcd). nveslmenl income is reco&Fnised on a receivable basis. Resources expended LiabililiL% arL' rcLo¥nisLd a5 $1)un IhLrL is a Icgal or LoDslruLlivL obligation Loininillin¥ IhL Lharily ti) IhL CXPLnditLirc. All Lxpendilurc 18 acLOUlltod for on an accruals basis and has buen clast*ili¢d undcr hcadings ihal aggregate all costs related lo the calegyory. Costs of gL'nL'rMting funds urL thL' C05ts of Iradin¥ for fundrdi5ing purposcs. Charilablc expcndilurc cnmpriscs Ihosc cnst8 incurrcd by tlic charity in the dclivcry of ils aclivilics and service% for its beneficiaries. It include.% both cosls thai Cdn be iillocaled directly to %uch activities and lho.se costs of an indircLt naturc neLessary io support thcm. CNranls payable are payments made lo third partie5 in thc turtherancc of Ihc charilable objectives. Wh¢rL the chariiy gij¥'es a gyrunt with conditions for ils payment bein&? a %pecific level of Service or uutpul to be provided, such granls ar¢ vnly reLugni%cd in Ihe SOFA onL¢ the reLipiLnl of the granl has provid¢d the specific servi¥e or output. (iranls payable without perfomiance conditions are only recognised in the accounts when a commilmerti has bcLn mddc and IhLrL drL no conditions tu bc m¢t rL'laling Iv Ihc gvr(int whiLh remain in ihc Lonlrol of Ihc charity. Provisions for grani.5 are madc when th¢ inlcntion i() makc a grani has h¢en cnmmunicalcd ID Ihe recipieni bul there is uncertainty about either the liming of the sirant or the amount of grant payable. Governance cost5 Governanic Losls inLludc Lo%1% of Ihc prepJralion and examin<ition of the slatulury aLLounts, Ihe Losts of Irusle¢ mcetings and Ilie 1051 ofany Ic¥dl adviic tLI Iruslccs on ¥ov¢riianLe or Lvnslilutional Inatlers. Support costs Page 7
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 con¢intsed Support costs include central functions and have been allocated io activity cost categories on a basis consistent with thL' use of resourLe5, for example. all(aling property ¢osts by floor areas. or per capita. staff costs by the time sp¢nl and other cosls by thcir usage. Fixed assets Individual fixed as5¢ts costing £0 or more are initially recorded al cost. Depreclatlon Dcprccialion is providcd on tangiblc fixcd ass¢ts so as lo write off th¢ cost or valuation. lest• any cstinialed residual value, over iheir expected useful economic lifc as follows.. Plant and machinery 25 /0 reducing balance basis Investmen¢s F ix¢d asscl invLslmLnts arc included al markct value al the balance sheLI dale. Realiscd gains and Ioss¢5 on investments are calculated as the dilTercnce between sal¢s proceeds and their market value at the %tart ot the year, or their subsequent ¢ost. and are charged or crediled to the statement of the rinanuial aclivilics in the p¢ri()d ofdispobal. Unrealised &Trains and 1055e5 represeni the movement in market values durinbi the year and are credited or harged lo the staiemcnl of finanLi81 activities based on the markel value al the year end. Stock Stock is valued at the lower of cost and net realisable value. after due regard for obsolelc and Slow moving stocks. Nel rcalisabl¢ value is based on sclling price less aniicipaled costs to completion and selling costs. Items donated foT rc5alc or distribution are not included in the financial statement.8 unlil they are sold OT diblribulLd. Actlvltle$ for generatlng fund$ UnrestriLted Tot%1 Funds Funds 2024 Total Tr uiid$ 202.1 Operating actlvltles Shop income 21.914 21.914 19.61gO Page 8
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 conlinued Inveglment Income Unrestrieted Total Funds Funds 2U24 Total Funds 2023 Income from listed inveslmenls Inleresi on cash deposits 43.892 2,335 43.892 2.335 40,1162 179 46,227 46,227 41,041 Other Incomlng resources UnrelriLted T(blal Fund$ undi 2U24 Total Tr"unds 2(b23 Other Income Rcnls rcceivablc OihLr inLom¢ 8.093 20Y 8,-302 8.093 ?Iiy 8,-302 17.430 17.430 Tr'undralsln% trsdlng: cos1 of goods sold and other cost5 Unrestricted Tibtal fr'unds Tr'und5 2024 Toll F unds 2023 OperxtlnE ictlvltle5 Fundrai%ing? cos(% Co%1 of goods bold Esl4iblishment costs Repairs and maintenance OlL¢ ¢Apenses Printing, posling and 5tationcry Sundry dnd otliLr ¢osls Legal and professional costs Support Costs allocated 94 19,753 11.593 12,344 758 1,577 l.X34 11.458 1,068 60.479 94 19.753 1.593 12.344 758 1.577 1.¥34 11.458 1,068 60.479 7.152 45,674 9,170 8,476 495 2,684 I l.Y61 ,425 814.575 Page 9
Poole Scouts DAStricts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 . conlintled DetAlls of ¢h4rltable Aetlvltles Activities undcrtaken directly Grant fundin2of tSvltie5 Support costs Allocated 2024 202.1 Charithble activities 13,369 13,369 9,794 Support cojtj Operatln etlvltles Total Dcpreciation of tangible fixed assets 1.068 1,068 Grantm8klng Grants pvble in furtherance of the ChArity's objeLtIvi's Charitable aeiivities 13,369 Th¢ support costs associal¢d with grunl making are £0. GrAnts to Instltutlons Name of Instltutlon Actlvlty Explorer funding Charitable activities 13,369 Pag¢ 10
Poole Scout5 Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 coniinued 10 Governance costs Unrestricted Total Furtds Funds 2024 Tot81 Funds 2023 Accounlancy & indepcndeni CXrfimin#tion fees 4.0540 4,080 4.080 I l Trustees, remuner4tlOD expenses No truslees rcLcivLd any remuncratiun or other benefits durin¥ the ycar cndcd 31 st Mur¢h 2024 nor during the year cnded 31st MarLh 2023. There were no trustees, expenses paid tor Ihe yedr ended 3151 March 2024 nor for the year ended 31 st Nlarch 2023. 12 Net outgoing resources Ncl oulgoing rcsources 1$ slated after chargin8'. 2024 202.1 DcprL¢l¢ilion of iangiblL fixLd assets 1,0fi8 1,425 Page 11
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 conlinued 13 Tangfible flxed 4ssets Freehold property Scout memorllblll Equlpment Total Cost As al l April 2023 Addilions As ai 31 March 2024 515.-165 120.747 636.112 15.836 43,652 574,1153 120,747 695,1)00 15,836 43,652 Depreelatlon As al l April 2023 ChargL fur tho year As al 31 March 2024 11.563 .068 12.6.31 11.563 1.11611 12,631 Iyet book value As ai 31 March 2024 6.36.112 515.-365 -1,205 4,273 4.3,652 41,fy52 682,969 A5 at 31 March 2023 14 Investments held Is flxed Issels Llstcd Inveslments Market valuc A% ilt l April 2023 Revaluation Addition5 Disposals As al 31 March 2024 1.281.455 59,609 35,672 (40.257) 1,336,479 Net book value As ai 31 March 2024 As at 31 March 2023 1.3.36,479 1,281.455 All inveslmenl assets were held in the UK. Page 12
Poole Scout5 Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 conlinued 15 Debtors 2024 2023 Trade dcbiors Prepayments and accrued income 4.671 892 5.563 7,475 1.123 8.5911 16 Current asset Investments 2024 202.1 Tcrni investment service 1.1192 17 Credliors: Amounts fAllln¥ due wlthln one year 2024 202.1 OihLr crcdilors Accruals and dcterred income 36.524 38.5¥8 6Y,66X 45.521 Page 13
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2024 continued 18 Related partles Controlling entlty The chority is controlled by the Irustees. 19 Analys1$ of funds Other recognised gAins11o55es Ai l April 2023 Incomittg resuurLes Resources expended At31 March 2024 General Funds Unre%tricled income fund 2.21H.664 76.44.3 (77.928) (115.2851 2,OX7,1194 20 Net a$scts by fund Unrestrlctcd Funds Total Funds 2024 Total Tr'unds 2023 TangiblL assets Inve%trnenls Curr¢nt as8cIs CrcJilors.' Amuunt5 falling duc within on¢ y¢ar Ncl assLt5 682,909 1.336.479 13X.114 {69.668) 2.0x7.894 682.969 ,-1.16,479 138.114 (69.668) 2,087,894 563.290 1.281.455 222,653 45,521) 2,021.877 Page 14
Poole Scouts Districts Finance Committee Statement of financial activities by fund Year Ended 31 March 2024 Unrestrieted UDrestrirted Income fund Incutne fund 2024 2023 IncominR resources Incoming resource.% from generdted funds ALiivilics tor g?LllLratin&, funds Ini'¢%lmenl income Other incomingp resources Tolul inLoming resourLes 21.914 4(1.227 11,302 76.443 19.6x0 41,041 17,430 7X,151 Rcsources expended Co%ts ol. glLnirating fund8 Fundr(iising irading.. cost ofgoods sold and oihcr Losts C'hariiablc ilCtivitie5 Cftiivcmancc cosi% Ti)liil rL50ufLLS expLnd¥d 60.479 88,575 9.794 4.080 102,449 4.080 77.928 Net outgoing re8ourLe5 hefare other recognised gain% and lo%%cs Other recognlsed galns1105$es Gains/(Ios5LS) on di%po%al of fixeil ustyLt inv¢stmcnls Losses on revaluaiion of investment assets (1.485) 124.298) 7.893 (123,17X) 124.210) { I X2,7117) Net movements in funds (116,770) (231,295) Reconciliatii)n of funds T()lal luiid.% br()Ii¥lil l(hnvard Tolal fund.s carriLd fonvllrd 2.?04,664 2,0117,¥94 2.253.172 2,0?1,1177 This page does not form part of thc slatutory financial slatcments. Page 15