Charity registration number: 1083971 Poole Scouts Districts Finance Committee Annual Report and Financial Statements for the Year Ended 31 March 2022 Tudor Payne & Co Chartered Accountants 54 Parkstone Road Poole Dorset BH15 2PG ## **Poole Scouts Districts Finance Committee** ## **Contents** |Reference and Administrative Details
Trustees' Report
Independent examiner's report
Statement of financial activities
Balance Sheet
Notes to the financial statements
The following page does not form part of
Statement of financial activities per fund||||||| |---|---|---|---|---|---|---| |||||||| |||||||| |||||||| |||||||| |||||||| ## **Poole Scouts Districts Finance Committee Reference and Administrative Details** **Charity name** Poole Scouts Districts Finance Committee **Charity registration number** 1083971 **Principal office** Denis Gooding Centre 53 Layton Road Parkstone, Poole, Dorset **Registered office** Denis Gooding Centre 53 Layton Road Parkstone, Poole, Dorset **Trustees** Andrew Williams, Chairman Peter Trayler, Treasurer Ragen Bartaby, District Commissioner Rev. Lucy Holt, Chaplain Marsha McGinn, Group Representative Anthony Dakin, Group Representative David Trent, Group Representative Dave Harrison, Secretary Salley Trayler, Appointments Secretary Roger Thresh, Group Representative Adam Hyland, Group Representative Ian Gray, Group Representative Martyn Pope, Youth Commisioner (Resigned 17 January 2022) Sara Rae, District Explorer Commissioner (Appointed 17 January 2022) Page 1 ## **Poole Scouts Districts Finance Committee Reference and Administrative Details** **Bankers** Lloyds Banking Group 45 Old Christchurch Road Bournemouth Dorset **Accountant** Tudor Payne & Co 54 Parkstone Road Poole Dorset BH15 2PG **Investment Advisor** Charles Stanley & Co Ltd Vadatech House Hounsdown Business Park Bulls Copse Road Southampton SO40 9LR Page 2 ## **Poole Scouts Districts Finance Committee** ## **Trustees' Report** The District Committee for Poole Scouts has continued to operate within the guidelines laid down within the Policy, Organisation and Rules published by Scout Association Headquarters. It ensures that the programme offered by Scout Groups within Poole meet the District’s aims to benefit the youth of Poole by providing training in Scouting. The Committee’s financial position is as set out in the Balance Sheet and continues to remain healthy. Its reserves are set aside to fund its objects of training young people, which is achieved by following Scouting programmes set out in the Rules. The reserves are also used to maintain Scout properties and fund the administration of Scouting in Poole. A substantial part of the reserves is made up of investments, which are invested in funds with a professional adviser whose remit is to maintain income as high as possible, without reducing the value of the investments. Income from investments has seen some recovery over the past year, but is still lower than we would like. However, we have continued to meet all of our objectives. The Executive continues to look at how to increase income in other ways and will continue to look sensitively at future requests that we may receive for the use of District Halls. The cash reserves held mean that the reduction in income is not a major issue for the immediately foreseeable future. The committee continues to provide support to the Groups in Poole. This is achieved through responding to requests for capital funding that improves the way in which Groups support their activities. Our policy for approving grants has not changed in the past year, all requiring presentation to the Executive Committee for ratification before seeking the advice and approval of the Finance Committee. No requests for funding have been received in the past year. However, the Executive Committee remains open to new proposals. The Covid virus has been with us for the whole of the accounting year once again, but some face to face Scouting has been done in the last 2 quarters of the year despite this and other issues. Fortunately, this has not had the same impact on Scout numbers in the last year and these have shown a rise of 12% compared to a fall of 18% in the previous year. The expectation is that numbers will recover further. To this end, the Appointments Committee continues to work hard with Groups to attract more adult support for both Group and District teams The District Scout Shop closed on 1st April 2020. Badges continue to be available to order. The stock held at the closing date is still available for purchase and is slowly reducing. Stock, uniform and non-uniform items will not be replaced as they are sold. No decision has yet been made on how to manage remaining stock. The District Team continue to put in a great deal of effort to support the objective of Scouting in Poole. This has proved difficult over the last year, but there has been some improvement and more face to face scouting is now taking place. As a result, it is hoped that all objectives can be met in the coming year. Thanks as always are due to all adult members for the support provided to Scouting in the difficult time experienced over the past 2 years. The policy adopted for appointing Committee members is set out in the Policy, Organisation and Rules. Afull list of Committee members is reproduced on page 1 – Charity Information. Approved by the Trustees and signed on their behalf by: ......................................... Ragen Bartaby Trustee Date:................................ Page 3 ## **Independent Examiner's Report to the Trustees of** ## **Poole Scouts Districts Finance Committee** I report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 5 to 14. ## **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ......................................... AT Payne FCA Tudor Payne & Co Chartered Accountants Date:................................ 54 Parkstone Road Poole Dorset BH15 2PG Page 4 ## **Poole Scouts Districts Finance Committee** ## **Statement of Financial Activities for the Year Ended 31 March 2022** |**Note**
**Incoming resources**
Incoming resources from generated funds
Activities for generating funds
2
Investment income
3
Other incoming resources
4
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other
costs
5
Charitable activities
6
Governance costs
10
Total resources expended
Net incoming/(outgoing) resources before other
recognised gains and losses
**Other recognised gains/losses**
Gains on disposal of fixed asset investments
Losses on revaluation of investment assets
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**Funds**
**£**
19,931
40,974
26,108
87,013
53,548
(4,238)
4,140
53,450
33,563
4,993
(107,617)
(69,061)
2,214,616
2,145,555|**Total Funds**
**2022**
**£**
19,931
40,974
26,108
87,013
53,548
(4,238)
4,140
53,450
33,563
4,993
(107,617)
(69,061)
2,214,616
2,145,555|**Total Funds**
**2021**
**£**
5,772
31,957
28,889
66,618| |---|---|---|---| ||||| ||||39,520
44,682
3,780
87,982| ||||| ||||(21,364)
120,973
(145,010)
(45401)| ||||,
2,115,007
2,069,606| The notes on pages 7 to 14 form an integral part of these financial statements. Page 5 ## **Poole Scouts Districts Finance Committee** ## **Balance Sheet as at 31 March 2022** |**2022**
**Note**
**£**
**£**
**Fixed assets**
Tangible assets
13
Investments
14
1,862,607
**Current assets**
Stocks and work in progress
41,558
Debtors
15
Investments
16
Cash at bank and in hand
312,674
**Creditors: Amounts falling due within one year**
17
(29,726)
**Net current assets**
282,948
**Net assets**
2,145,555
**The funds of the charity:**
**Unrestricted funds**
Unrestricted income funds**Total charity funds**
2,145,555
564,715
1,297,892
3,457
1,885
265,774
2,145,555|**2021**
**£**
**£**
1,833,178
43,966
248,734
(12,306)
236,428
2,069,606
2,069,606
566,415
1,266,763
-
1,848
202,920
2,069,606| |---|---| The financial statements have been prepared in accordance with the Reporting Standard for Smaller Entities (effective January 2015). Approved by the Board on ................... and signed on its behalf by: ......................................... Ragen Bartaby Trustee The notes on pages 7 to 14 form an integral part of these financial statements. Page 6 **Notes to the Financial Statements for the Year Ended 31 March 2022** ## **Poole Scouts Districts Finance Committee** ## **1 Accounting policies** ## **Basis of preparation** The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011. ## **Fund accounting policy** Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity. Further details of each fund are disclosed in note 19. ## **Incoming resources** Shop income is recognised as earned (that is, as the related goods or services are provided). Investment income is recognised on a receivable basis. ## **Resources expended** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Costs of generating funds are the costs of trading for fundraising purposes. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Grants payable are payments made to third parties in the furtherance of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output. Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable. ## **Governance costs** Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters. ## **Support costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Page 7 ## **Poole Scouts Districts Finance Committee** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **Fixed assets** Individual fixed assets costing £0 or more are initially recorded at cost. ## **Depreciation** Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: Plant and machinery 25% reducing balance basis ## **Investments** Fixed asset investments are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal. Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end. ## **Stock** Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed. ## **2 Activities for generating funds** **Operating activities** Shop income |**Unrestricted**|**Total Funds**|**Total Funds**| |---|---|---| |**Funds**|**2022**|**2021**| |**£**|**£**|**£**| |19,931|19,931|5,772| ## **3 Investment income** Income from listed investments Interest on cash deposits **----- Start of picture text -----**
Unrestricted Total Funds Total Funds
Funds 2022 2021
£ £ £
40,922 40,922 31,356
52 52 601
40,974 40,974 31,957
**----- End of picture text -----**
Page 8 ## **Poole Scouts Districts Finance Committee** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **4 Other incoming resources** ||**Unrestricted**|**Total Funds**|**Total Funds**| |---|---|---|---| ||**Funds**|**2022**|**2021**| ||**£**|**£**|**£**| |**Other income**|||| |Rents receivable|18,108|18,108|9,205| |Other income|8,000|8,000|19,684| ||26,108|26,108|28,889| ## **5 Fundraising trading: cost of goods sold and other costs** ||**Unrestricted**|**Total Funds**|**Total Funds**| |---|---|---|---| ||**Funds**|**2022**|**2021**| ||**£**|**£**|**£**| |**Operating activities**|||| |Fundraising costs|129|129|(2,513)| |Cost of goods sold|16,096|16,096|6,369| |Establishment costs|9,243|9,243|11,498| |Repairs and maintenance|10,265|10,265|6,636| |Office expenses|374|374|375| |Printing, posting and stationery|984|984|887| |Sundry and other costs|2,373|2,373|1,506| |Legal and professional costs|12,184|12,184|12,737| |Bank charges|-|-|176| |Support costs allocated|1,900|1,900|1,849| ||53,548|53,548|39,520| Page 9 ## **Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **6 Details of charitable activities** **----- Start of picture text -----**
Activities Grant Support
undertaken funding of costs 2022 2021
directly activities allocated £ £
£ £ £
Charitable activities - (4,238) - (4,238) 44,682
**----- End of picture text -----**
## **7 Support costs** **----- Start of picture text -----**
Operating
activities
Total
£ £
Depreciation of tangible fixed assets 1,900 1,900
Grantmaking
Grants
payable in
furtherance
of the
Charity's
objectives
£
Charitable activities (4,238)
The support costs associated with grant making are £0.
Grants to institutions
Name of Institution Activity £
Explorer funding Charitable activities (4,238)
Governance costs
Unrestricted Total Funds Total Funds
Funds 2022 2021
£ £ £
Accountancy & independent examination fees 4,140 4,140 3,780
**----- End of picture text -----**
Depreciation of tangible fixed assets **8 Grantmaking** The support costs associated with grant making are £0. ## **9 Grants to institutions** ## **10 Governance costs** **----- Start of picture text -----**
Page 10
**----- End of picture text -----**
## **Poole Scouts Districts Finance Committee** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **11 Trustees' remuneration and expenses** No trustees received any remuneration or other benefits during the year ended 31st March 2022 nor during the year ended 31st March 2021. There were no trustees' expenses paid for the year ended 31st March 2022 nor for the year ended 31st March 2021. ## **12 Net incoming/(outgoing) resources** Net incoming/(outgoing) resources is stated after charging: Depreciation of tangible fixed assets **----- Start of picture text -----**
2022 2021
£ £
1,900 1,849
**----- End of picture text -----**
Page 11 ## **Poole Scouts Districts Finance Committee** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **13 Tangible fixed assets** |**Cost**
As at 1 April 2021
Additions
As at 31 March
2022
**Depreciation**
As at 1 April 2021
Charge for the
year
As at 31 March
2022
**Net book value**
As at 31 March
2022
As at 31 March
2021|**Freehold**
**property**
**£**
392,055
392,055
-
-
~~-~~
392,055
392,055
-|**Improvements**
**to property**
**£**
123,310
123,310
-
-
~~-~~
123,310
123,310
-|**Equipment**
**£**
15,636
15,836
8,238
1,900
~~10,138~~
5,698
7,398
200|**Scout**
**memorabilia**
**£**
43,652
43,652
-
-
~~-~~
43,652
43,652
-|**Total**
**£**
574,653
574,853
8,238
1,900
~~10,138~~
564,715
566,415
200| |---|---|---|---|---|---| ## **14 Investments held as fixed assets** |**Market value**
As at 1 April 2021
Revaluation
Additions
Disposals
As at 31 March 2022
**Net book value**
As at 31 March 2022
As at 31 March 2021
All investment assets were held in the UK.|**Listed**
**investments**
**£**
1,266,763
1,297,892
37,393
147,137
(153,401)
1,297,892
1,266,763| |---|---| Page 12 ## **Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **15 Debtors** |Trade debtors
**16**
**Current asset investments**
Term investment service
**17**
**Creditors: Amounts falling due within one year**
Other creditors
Accruals and deferred income|**2022**
**£**
3,457
**2022**
**£**
1,885
**2022**
**£**
22,661
29,726
7,065|**2021**
**£**
-
**2021**
**£**
1,848
**2021**
**£**
7,724
12,306
4,582| |---|---|---| Page 13 ## **Poole Scouts Districts Finance Committee** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **18 Related parties** ## **Controlling entity** The charity is controlled by the trustees. ## **19 Analysis of funds** **General Funds** Unrestricted income fund |||||**Other**|| |---|---|---|---|---|---| |**At**|**1 April**|**Incoming**|**Resources**|**recognised**|**At 31**| ||**2021**|**resources**|**expended**|**gains/losses**|**March 2022**| ||**£**|**£**|**£**|**£**|**£**| ||2,214,616|87,013|(53,450)|(102,624)|2,145,555| **20 Net assets by fund** |Tangible assets
Investments
Current assets
Creditors: Amounts falling due within one year
Net assets|**Unrestricted**
**Funds**
**£**
564,715
1,297,892
312,674
(29,726)
2,145,555|**Total Funds**
**2022**
**£**
564,715
1,297,892
312,674
(29,726)
2,145,555|**Total Funds**
**2021**
**£**
566,415
1,266,763
248,734
(12,306)
2,069,606| |---|---|---|---| Page 14 ## **Poole Scouts Districts Finance Committee Statement of financial activities by fund Year Ended 31 March 2022** |**Incoming resources**
Incoming resources from generated funds
Activities for generating funds
Investment income
Other incoming resources
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other costs
Charitable activities
Governance costs
Total resources expended
Net incoming/(outgoing) resources before other recognised gains and losses
**Other recognised gains/losses**
Gains on disposal of fixed asset investments
Losses on revaluation of investment assets
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**income fund**
**2022**
**£**
19,931
40,974
26,108
87,013
53,548
(4,238)
4,140
53,450
~~33,563~~
4,993
(107,617)
(69,061)
2,214,616
2,145,555|**Unrestricted**
**income fund**
**2021**
**£**
5,772
31,957
28,889
66,618| |---|---|---| |||| |||39,520
44,682
3,780
87,982| |||| |||~~(21,364)~~
120,973
(145,010)
(45,401)| |||2,115,007
2,069,606| This page does not form part of the statutory financial statements. Page 15