## **Green and Away** ## **Accounts and Trustees Report** **For the Year Ended 31st December 2021** **Green and Away** **Report of the Trustees** The Trustees of the charity, present their report with the accounts of the charity for the year ended 31st December 2021. ## **REFERENCE AND ADMINISTRATIVE DETAILS** Registered CIO Number : CE022800 Registered Charity Number : 1083827 ## **Registered Office** c/o The Fold Bransford Worcester Worcestershire WR6 5JB ## **Trustees** E Andrews (Engineer) R Butler (Cook) B P Crucifix (Chef) J P Davenport (Council Officer) R Hardie (Researcher/Community Organiser) A Hunnebuck-Wells (Company Director) P S I Lang (Environmental Consultant) D Linderque (Company Director) A Pearce (Field Studies Centre Technician) L V Henderson ( Artist) ## **Independent Examiner** P D Hughes FCCA PDH Associates Ltd Willow Lodge Crossgates Road Llandrindod Wells Powys LD1 5SL ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a Charitable Incorporated Organisation, limited by guarantee, as defined by the Companies Act 2006. ## **Risk management** The trustees have a duty to identify and review the risks to which the the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. `26/10/2022` Approved by order of the Executive Committee on …............................., and signed on its behalf by : ….............................................................. `Peter Lang` (Chairperson) ``` P S I Lang ``` 1 Green&Away Green and Away Trustees, Annual Report 2021 (January 2021- December 2021) Aim and Method ofworking The aim of Green & Away IG&AI is to raise environmental awareness by building and running a temporary venLJe which is low impact and environment311y sust3in3ble. The facilities are used by groups working for environment31, social change and others. People attending conferences gain fi.rsthand experience of living in a sustainable way. G&A provides the facilitie5 needed for an event and administrative support to the user5. G&A provide5 3 vegetarian meals per day (with some vegetables grown on site), lighting is powered by solar panels, and showers are heated by locally grown wood. Whenever possible, all materials used in the camp are produced locally. A variety of educational workshops are offered by the volunteers and include building with sustainable materials, eating sustainably, and low impact lifestyle5. By using a volunteer workforce G&A offers low c05t facilitie5 to other charities and organisations that may not otherwise be able to afford to hold conferences, thereby helping them to increase their effectiveness. Organisational Structure G&A is run by a core group of trustees Ivolunteersl who make all the running decisions. Members of the core group are invited from è wider circle of associates, with proven skills, who have helped run events over previous years. The TrLJStees are drawn from the core group and are those who have the time 2nd experience to take on the extra responsibilities. They are aided by a team of interns appointed each year. Annual Cycle In normal years, during the winter the Trustees arrange a winter social weekend usually in February, to keep the volunteers engaged. This can be a weekend away or a weekend on site dependent on the activities planned. The first practical event is a working weekend, usually in May, to carry out maintenance work and prepare for the forthcoming season. Then, in early summer the season's workforce assembles at the camp51te about a fortnight before the first conference to construct the conference centre. Every Wednesday throughout the season there is an education afternoon where the volunteers learn and teach a variety of educational workshops. The camp is dismantled at the end of the season. This was the organisation's twelfth season at Bransford in Worcestershire. Unfortunately, due to the Covid-19 pandemic, G&A has been unable to run a full season since 2019. Season Revlew The first event of the year was a trustee meeting held in january to discuss the upcoming season and impact of Covid-19. Overall there was a general feeling that, with the changing nature of Covid-19, it was Or8an1￿￿p￿. Re815tered addre55 6rppn¥nd A￿￿. rloThe Fold. BTrnsfvrd, Worre5ter, WR6 5JB. Charrtw np. 1083827 too early to decide whether a season would run. Another meeting date was set for early March and the recruitment process for the new cohort of interns was put on hold until then. During the meeting in early March, due to the ongoing and uncertain nature of Covid-19, the trustees made the decision not to run events for the 2021 season. The option of providing eco-camping was explored but ultimately would leave the charity in an uncertain financial position and so was not carried forwards. We agreed to reduce our spending to cover only essential items necessary to keep the organisation in hibernation and already committed equipment spends. These decisions meant that we would still have adequate reserves to resume events when we were able. In order to keep our volunteer population informed, inspired and in touch we hosted two gatherings. An online spring quiz and a summer holiday event in the field in August. The quiz was well attended and the summer event attended by 17 people, both volunteers and trustees. It was a mixture of leisure activities, including canoeing and a murder mystery party and some essential maintenance tasks, including the preparation of the new location of the showers to allow for the installation of the new boiler for use during events. Feedback about the holiday was very positive and it was a good way to maintain a relatr"onship with volunteers. In the autumn, the trustees held a meeting to discuss the potential of running in 2022. With the situation being f3r from certain, it was deemed highly likely th8t Covid-19 would still have an impsct on the decision and a meeting was set for March to assess. Prepared by Amy Peace Or8an1￿￿p￿. Re815tered addre55 6rppn¥nd A￿￿. rloThe Fold. BTrnsfvrd, Worre5ter, WR6 5JB. Charrtw np. 1083827 **Green And Away** ## **Independent examiner's report to the trustees of Green and Away Charitable Incorporated Organisation ( "the CIO")** I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31st December 2021 ## **Responsibilities and basis of report** As the charity's trustees of the CIO, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the CIO's accounts carried out under section 145 of the Charities Act 2011 (the 2011 Act") In carrying out my examination I have followed all applicable Directions given by the Charities Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect : 1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention shold be drawn in this report in order to enable proper understanding of the accounts to be reached. P D Hughes Chartered Certified Accountant PDH Associates Limited Willow Lodge Crossgates Road Llandrindod Wells Powys LD1 5SL Date : 29th September 2022 2 ## **Green And Away** ## **Notes to the Accounts** ## **1 Accounting Policies** ## **a)** ## **Basis of Accounting** The accounts have been prepared under the Historical Cost Convention ## **b)** ## **Fund accounting** Unrestricted funds are general funds that are available for use at the discretion of the trustees for specific purposes. Restricted funds are grants which the grant provider has specified are to be solely used for particular areas of the charity's work, or specific projects being undertaken by the charity. ## **c)** ## **Incoming Resources** Income is recognised when there is entitlement, certainty of receipt and the amount can be recognised with sufficient reliability. ## **d)** ## **Expenditure** Expenditure is recognised when the liability is incurred. ## **e) Tangible fixed assets and depreciation.** Other tangible fixed assets comprising of equipment and fixtures are stated at net book value and are depreciated over estimated useful life on a reducing balance basis, at an annual rate of 25%. ## **2 Comparative figures** The comparative figures represent the year ended 31st December 2020 0 5 ## **Green And Away** **Income & Expenditure Account For the Year Ended 31st December 2021** |||**Year Ended**|**Year Ended**| |---|---|---|---| |||**31st Dec**|**31st Dec.**| |||**2021**|**2020**| ||**Unrestricted**||| ||**Funds**|**Total**|**Total**| ||**£.**|**£.**|**£.**| |**Incoming Resources**|||| |Grants Received|-|-|5,000| |Fees receivable|1,239|1,239|2,219| |Deposit account interest received|155|155|167| |**Total Income for the Year**|**1,394**|**1,394**|**7,386**| |**Expenditure :**|||| |Food and Bar purchases|789|789|1,101| |Rent|-|-|3,475| |Repairs & maintenance|699|699|1,692| |Consumables|30|30|260| |Adverts, printing & stationery|-|-|137| |Travelling expenses|-|-|830| |Sundries|76|76|114| |Telephone|468|468|597| |Online hosting fees|208|208|215| |Computer & software costs|268|268|482| |Accommodation costs|-|-|840| |Accountancy|575|575|575| |Book-keeping|150|150|-| |Depreciation of Fixed assets|5895|5,895|7,589| |**Total Expenditure for the Year**|**9,158**|**9,158**|**17,907**| |**Net (Deficit)/Surplus for the Year**|**(7,764)**|**(7,764)**|**(10,521)**| |**Funds : as at 1st January 2021**|**42,639**|**42,639**|**53,160**| |**Funds : as at 31st December 2021**|**34,8750**|**34,875**|**42,639**| 3 **Green and Away Balance Sheet As at 31st December 2021** |||**31st December**|**31st December**|**31st December**| |---|---|---|---|---| |||**2021**||**2020**| ||**£.**|**£.**||**£.**| |**Fixed Assets**||||| |Equipment|22,767|||| |Additions|814|||| ||23,581|||| |Less: Depreciation|(5,895)|17,686||22,767| |||||| |||17,686||22,767| |**Current Assets**||||| |Stocks|857|||765| |Bank Current & Deposit Accounts|17,680|||19,120| |Cash in Hand|728|19,265||588| |||||| |||36,951||43,240| |**Current Liabilities**||||| |Creditors & Accruals||(2,076)||(601)| |||**34,8750**||**42,639**| |**Funds**||||| |Unrestricted General Fund||34,875||42,639| |||**34,875**||**42,639**| |Approved by the Trustees on …....................................... and signed by :
`02/10/2022`||||| `Peter Lang` …………………………………………………………………(Chairperson) ## **Accountants Report :** The accounts for the year ended 31st December 2021, have been prepared from the accounting records of Green & Away, and in accordance with the requirements of the Charities Act 2011. Signed : P D Hughes FCCA Chartered Certified Accountant Date : 29th September 4