**Leigh North Street Schools Parents’ Association Registered Charity No. 1083811** ## **ANNUAL GENERAL MEETING 11th October 2024, 9:00am** ## **AGENDA** ## **Ordinary Business** - Apologies for absence - Minutes of the AGM held 22nd September 2023 - Chair’s Report 2023/24 - Treasurer’s Report for the Year Ending 31 August 2024 - Election of an Independent Examiner of Accounts for the Year Ending 31 August 2024 - Election of Officers and Trustees of the Committee - a. Chair - b. Vice Chair - c. Secretary - d. Treasurer ## **Any Other Business** - Proposed events for 2024/25 - Debrief of upcoming events/fundraisers this autumn term - What are we raising for? Proposals from school teaching staff and committee - Process for the school/staff to approach the PA with their wish list. Draft google drive form provided as an example? **Leigh North Street Schools Parents’ Association Registered Charity No. 1083811** ## **CHAIR’S REPORT – 2023-2024** This report is an overview of the activities of Leigh North Street School parents’ association from October 2023 - September 2024. It has been another incredibly successful fundraising year for the PA. We would like to thank the entire team for all their effort this past year. Once again lots of lessons have been learnt and processes continually fine tuned to be as inclusive as possible with our fundraising. As we look ahead we hope to continue to build on all our strengths to deliver enjoyable, rewarding events for the children to enhance their school experience alongside being able to cater for those families less fortunate. - We have a list of thank yous: - To all the school staff for their patience, guidance and support for the past year. Thank you also to the site team for helping at all events and giving up your free time, it really is appreciated. - To the kitchen staff for giving up your free time to help cook up hotdogs at the Welcome Back and Christmas Fayres. - To all the children and parents that have spent their time and money at events throughout the year; and - The biggest thank you to everyone that has volunteered to help at an event, the PA could not hold events without volunteers, so all help is greatly appreciated (you know who you are). ## **Events and fundraising** **Christmas Fayre** - This event needs plenty of volunteers, pre-planning, mince pies and the reintroduction of mulled wine. It is a great way to raise money while spreading some Christmas cheer. The revised format utilising the KS1 playground space for games with the lighting/grotto/ snow made for a very Christmassy feel and positive feedback from families. **Quiz night** - Always a popular event with tables selling out fast. **KS2 Disco** - This event requires many volunteers. Alongside the disco this year we had face painting, tattoos and tuckshop. New for 2024 was holding the event as a silent disco with headphones for each child. This was a very enjoyable and inclusive experience for all KS2 children. Will vote if we continue with this idea or back to old skool DJ. **Leavers Disco-** Organised with Mr Martin, the PA provided support with inflatables, ice-cream van, a DJ, a Photo Booth and the Leavers Hoodies. **Inflatable Fun** Due to a lack of volunteers (two people had put their name forward one week before the event!), we had to cancel this event. **Summer fair / Welcome Back Fair** We planned not to hold a summer / welcome back fayre as we were pushing ahead with Inflatable Fun. We hope to make this a bi-annual event possibly combined with inflatables. We will take a vote on this by the end of this year. **Leigh North Street Schools Parents’ Association Registered Charity No. 1083811** ## **Other fundraising activities** Some fundraising projects have also been moved online. Overall it is more convenient for parents and the PA team. **Christmas Cards** - Completed at home and ordered online. Making the process less admin heavy. **Tea Towels-** Incorporated into a lesson and ordered online. Making the process less admin heavy **- Bag2school** organised by PA Team once a term. **Easter Raffle-** Lots of easter eggs to be won also offering dairy free and vegan options (greatly appreciated by children/parents as all four were won this year) Raffle tickets sold in class, children pay in cash. **- Adventure Island / Sealife vouchers** All AI vouchers sold out prior to the summer. Remaining 30+ SeaLife tickets, which are harder to shift, were gifted to pastoral care to distribute to families less fortunate. PA will purchase more of both of these when back on sale in January at a discounted price **Pre-loved Uniform** Good as new uniform with no price tag, only a donation. Continually trying to remove the stigma of buying pre-loved and add less to landfill. Believe it has been our most successful year for donations. September jumper giveaway ‘sold out’ in minutes. Bespoke orders delivered to classrooms if parents request via email/ office become aware of a need. **- Easy fundraising** The name says it all, money raised for our school from online shopping. **- 500 Club / Your School Lottery** A lottery style fundraiser, the income of which goes towards the running and upkeep of the school pool. In April we phased out the 500 Club lottery we ran ourselves and introduced Your School Lottery which takes away all the admin for the PA except for promoting this fundraiser to parents. Our children are very fortunate to have a swimming pool on site so support is vital. Within two months of signing up to Your School Lottery we won £1,000 for our efforts in promotion and uptake of supporters. Continually need to push this to capture more supporters. **WonderWomen/MarvellousMen Marketplaces -** a new fundraising event for this year to give children the chance to purchase a small gift(s) for the wonderful women and marvellous men in their lives. Item price of £2, parents pay beforehand via our new payments system, PTA Events, and the PA run a marketplace for a day in school so children can come and choose their gifts. This was a very popular and extremely successful event and a joy to see the children make their choices. This will be a permanent addition to our events calendar. ## **Funds spent** Please take a moment to view our treasurer’s report to see where money has been spent and what we have raised. Some examples of what we have funded this year: Trips PE Jackets Fans Tissues Christmas trees **Leigh North Street Schools Parents’ Association Registered Charity No. 1083811** Christmas crackers Santa gifts for grotto Christmas & Easter Raffles plus prizes Freddos for all children (gift from PA) Leavers party (bouncy castle and ice cream van) Leavers Hoodies (PA paid for some) Crab/Sandhopper Garden Open House craft equipment ## **Local business and community groups** We are missing an opportunity here. We aim to drive this forward this year, initially reaching out to parents of the school via our socials for supporting the Christmas Fayre, but also by getting in touch directly with local businesses In Leigh for sponsorship year round. We can provide great exposure for them as long as agreeable with the school. ## **The Future** With the introduction of the google drive online form for Wish Lists this will give the PA a better understanding of requirements outside the normal remit and we can budget accordingly. Bigger projects need more discussion and commitment of funding via other avenues, not just from the PA. A couple of things mentioned last year which have yet to be actioned: - Replace astro turf (school to source, price and then approach us with the numbers / timescale) _- Netball uniforms_ Other Items highlighted more recently: - playground levelling - playground storage - sports equipment storage ## Final Word We have thoroughly enjoyed bringing some old favourites and new ideas to the school this past year. We as a committee are a strong, supportive core team of seven and are committed to delivering to every event we host, even when under the pressure of time and lack of volunteers. We are always on the lookout for new blood, new ideas and, the most invaluable commodity, those who have time (plus an abundance of energy)!). Onwards for another year of mentioning Christmas too soon, our Grotto’s own Jingle Bells, sorting through a tonne of pre loved uniform, continually asking the office to print something, so many social posts with reminders, and the bane of our lives LOST PROPERTY (what is it with that!?) Cheers, ## **Holly Whiteley & Suzie Ridler** Co-Chairs Leigh North Street Schools Parents’ Association ## Leigh North Street Primary School Parents Association **Accounts for the 12 Months ending 31 August 2024** |**Receipts and Payments Account**|**Receipts and Payments Account**|||| |---|---|---|---|---| |**2023-24**
**Unrestricted Funds **
**Main Account**
£
Receipts
Fundraising Events/Activities
Note 4
22,781
Sales of Adventure Island Tickets
2,000
Donations
465
Other
0
Total Receipts
25,246
Payments
Cost of Fundraising Events/Activities
Note 4
(8,827)
Purchase of Adventure Island Tickets
(1,200)
Membership/License
(153)
Other Admin Costs
(797)
Donations to School
Note 5
(25,782)
Total Payments
(36,758)
**Net Receipts/(Payments)**
**(11,513)**||**2023-24**
**Restricted Funds**
**PA500**
£
3,531
0
0
0
3,531
(944)
0
(20)
0
(3,086)
(4,049)
**(519)**|**2023-24**
**Total**
£
26,311
2,000
465
0
28,777
(9,771)
(1,200)
(173)
(797)
(28,867)
(40,808)
**(12,031)**|Memo:
**2022-23**
**Total**
£
20,824
4,123
906
0
25,852
(7,487)
(3,000)
(160)
(1,122)
(2,213)
(13,981)
**11,871**| |**Bank Reconciliation**||||| |Bank 31 August 2023
Net Income 2023-24
Balance b/f 31 August 2024
Bank 31 August 2024
Cash not banked|**Main Account**
£
36,167
(11,513)
24,654
24,630
24
24,654|**PA500**
£
3,145
(519)
2,627
2,627
0
2,627|**Total**
£
39,312
(12,031)
27,281
27,257
24
27,281|| |**Assets and Liabilities**||||| |Monetary Assets
Cash - Main Bank Account
Cash - PA500 Account
Cash - To be banked
Cash - Petty Cash
Total Monetary Assets
Other Assets
Adventure Island Tickets
Total Other Assets|**31-Aug-24**
£
24,630
2,627
0
24
27,281
0
0|**31-Aug-23**
£
36,167
3,145
0
0
39,312
688
688||| ## **Accounts for the 12 Months ending 31 August 2024** ## **1 STATUS** The association is a Registered Charity, number 1083811 ## **2 ACCOUNTING POLICIES** Income & Expenditure - items of Income and Expenditure are recognised in the accounts when received and paid Assets & Liabilities - any assets and liabilities are stated on an historical cost basis ## **3 RESTRICTED FUNDS** Funds raised by the PA500 account are to be used for spending related to the school Swimming Pool ## **4 FUNDRAISING EVENTS/ACTIVITIES** |Summer Fete
Christmas Fayre
Raffles (Easter and Rainbow)
Disco
Second Hand Uniform Sale
Christmas Cards
Tea Towels
Quiz
Easy Fundraising
Wonder Women/Marvellous Men
Leigh Trees
Bags2School
Leavers Hoodies
Stickins/Name Tags
Other
Inflatable Fun
Amazon smile
Plant Sale
Adventure Island Tickets
PA500 Lottery
Your School Lottery|**Income**
£
4,899
3,929
1,572
2,267
1,016
927
2,148
868
680
2,206
260
208
1,703
77
20
0
0
0
22,781
2,000
1,551
1,980
26,332|**Expenditure**
£
(1,397)
(1,394)
(287)
(1,158)
0
(25)
(1,342)
(119)
0
(1,544)
0
0
(1,561)
0
0
0
0
0
(8,827)
(1,200)
(944)
0
(10,971)|**2023-24**
**Net Income**
£
3,502
2,534
1,285
1,108
1,016
902
806
749
680
663
260
208
143
77
20
0
0
0
13,954
800
607
1,980
15,361|**Memo:**
**2022-23**
**Net Income**
£
(326)
2,726
1,157
876
801
791
1,614
775
301
0
0
225
(213)
0
0
2,755
249
158
11,888
1,123
1,449
0
14,460| |---|---|---|---|---| ## **5 DONATIONS TO SCHOOL** |Playground
Pool Cover
Trips
Fans
Leavers Party (Inflateables, Photo Booth, Ice Cream)
PE Jackets
Christmas (Crackers, Trees)
Crab/Sandhopper Garden
Other (Open house supplies, tissues)|**Main Account**
£
20,000
0
3,000
931
849
500
361
100
40
25,782|**PA500 Account**
£
0
3,086
0
0
0
0
0
0
0
3,086|**Total**
£
20,000
3,086
3,000
931
849
500
361
100
40
28,867| |---|---|---|---| CHARITY COMMISSION FOR I.NC)l.AND AND WALES Independent examlner'g report on the accounts Sectlon A Indepèiidoiit Examlii8r'J Report Rgport to the trustees On accounts for the year ènded LEIGH NORTH STREET PRIMARY SCHOOL PARENTS ASSOCIATION 1083811 31 AUGUST 2024 Ch8rlty no (If ary) Set out on pagès I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812024 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {￿he Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's ststement come to my attention in connedion with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Ad; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connedion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Responsibilities and basis of report Signed: Date: 7-17110u. Name: LAURA TORKINGTON Relevant professional qualification(s) or body (rf any): FELLOW CHARTERED ACCOUNTANT- INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES Address: 13 Mitchell Way, CM3 5PJ IER Oct 2018 soetjoh b {*. CC..32 *y*l*,AFrm oe ¢h4rfty *.ryyinll (gr0d￿lS and Glv• hof* crf •ny Itptftj th•1 th• 0￿ClOse IER Oct 2018