Trustees' Annual Report for the period
From
Period start date Period end date 01 09 2024 31 08 2025
To
Section A Reference and administration details ~~ee~~
Charity name WELLAND & DISTRICT PRE-SCHOOL GROUP ~~ee~~ Other names charity is known by WELLAND PRE-SCHOOL ~~Ps~~
Registered charity number (if any) ~~Po~~ 1083591
Charity's principal address
The Pavilion, Spitalfield, Marlbank Road, Welland, Malvern, Worcestershire Postcode WR13 6NE
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) ~~ee es~~ 1 Jo Cousins Chair ~~ee ee~~ 2 Andrew Holding Treasurer ~~es~~ 3 Andrea Calvesbert Secretary ~~ee ee~~ 4 Lois Bolton ~~es~~ 5[Andy Lederer] ~~a ee ee ee~~ 6[Alison Martin] ~~a ee ee ee~~ 7[Chloe Morgan] ~~ee ee es ee~~ 8[Debbie Dyke] ~~ee ee ee ee~~ 9 Holly Hall 10 ~~es~~ 11 ~~ee rs~~ 12 ~~es~~ 13 ~~ee rs~~ 14 ~~es~~ 15 ~~ee rs~~ 16 ~~es~~ 17 ~~ee rs~~ 18 ~~es~~ 19 ~~ee rs~~ 20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Name of chief executive | or names of senior staff members (Optional information) | |
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Members Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
| Youmay chooseto include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them. |
Trustees, who are also committee members, are appointed or reappointed annually at the Annual General Meeting. There is a child Safeguarding policy in place and Trustee appointment is conditional on a DBS check and OFSTED approval. These checks are carried out and renewed in line with statutory requirements. Policies and Procedures are reviewed and adopted annually. A new Employee Handbook has been produced. A New Learning Alliance Constitution was approved by Trustees and adopted at the AGM in November 2024 A strong and active working relationship with Welland Football Club, who share the Pavilion and the Parish Council, who own it, continues. We continue to have a working partnership with the local Primary School, Village Library and Care Home. |
|---|---|
Section C Objectives and activities
Summary of the objects of the[The objectives of Welland Pre-school are: ]
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| charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
To enhance the development and education of children primarily under statutory school age by encouraging parent/carers to understand and provide for the needs of their child through community groups. To offer appropriate play facilities and training courses, together with the right of parents/carers to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children regardless of race, culture, religion or means. Encourage the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. Instigate and adhere to and further the aim of the Early Years Alliance. |
|---|---|
| Rural pre-school catering for children between 2 years and 5 years. Pre-school opens Monday – Friday, during term time, from 8.30am – 3pm. Sessions can be variable to meet the needs of the child and family, e.g. all day, morning or afternoon sessions with the option of staying for lunch or attending breakfast club Section D Achievements and Performance demonstrate how the Trustees and staff of Welland Pre-school ensure that the activities undertaken at preschool are of public benefit in providing a safe and secure learning environment for the preschool children of Welland and the surrounding district. The Trustees of Welland Pre-school have complied with their duty to have due regard to the Charity Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
Additional details of objectives and activities (Optional information)
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Welland Pre-school, as a Charity, relies on the ongoing support of its volunteers. Family members of the children who attend the Pre-school and friends and family of staff and Trustees, as well as the local general public all help to ensure our fundraising activities are successful.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Trustees – The committee has remained stable throughout the year, with no Summary of the main changes to its membership. The committee has been actively seeking to recruit achievements of the charity a Treasurer; however, there has been no interest to date. Training completed during the year this year – Safer Recruitment, Early Years Policies and Procedures, Roles and responsibilities of an Early Years Committee.
Staffing – Welland Pre-school has seen a major change in staffing this year when in February Lauren handed in her notice to work closer to home. After a very comprehensive recruitment process, Lynne was appointed in March this year.
Georgia returned from Maternity leave in May this year and has taken on the SENCo role and completed the training. She is currently referring the many children to the different agencies for help.
Sarah has continued to deliver a highly popular Forest School session each week at the Primary School.
Jade has provided significant support to Lynne, and together they form a strong and effective team. Jade also holds responsibility for managing our social media communications. At the end of the summer, we commenced the process of recruiting an apprentice to support the increasing number of children. Fundraising - We have held a number of fundraising events this year, both within the setting and in the wider community. The Pedal and Push event was,
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Section D Achievements and performance
once again, highly popular. We were also pleased to host a stall at the Village Summer Event, which attracted significant interest. In addition, the Pre-school organised a Cake Sale, which successfully raised further essential funds. Pre-school has once again benefited from the generous support of Tom Wells. Together with a donation from Debbie, we were able to purchase a new rug for the room. We also need to thank Andy for the regular donations that Workday provided to us. Advertising – Our social media platforms, including Facebook and Instagram, continue to serve as highly effective advertising tools, with our regular posts receiving substantial engagement through shares and likes. We remain actively involved in the local community and participate in frequent visits to Welland Primary School, Welland Care Home, St James’ Church, the library, and The Orchard The Pavilion – There is nothing significant to report regarding The Pavilion this year; operations continue to run smoothly. Lynne and James have worked extremely hard on the outdoor area, transforming it into an engaging and enriching space where the children in our setting can play and thrive.
| Section E Financial review | Section E Financial review |
|---|---|
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
|
| The financial statement has been prepared on a Receipts and Payments basis as in previous years and as such take no account of Income or Expenditure which may be due but not received or paid as at 31st August 2025. It is important to be aware that the Receipt and Payments Accounts for the period 1st September 2024 to 31st August 2025 is simply a summary of those amounts actually received and paid in the period and takes no account of the income which might be due but not received by 31st August 2025. All funds are unrestricted. We do however aim to hold a reserve in order to meet unforeseen expenditure and a 3 month contingency amount to enable the Preschool to maintain continuity of service to the community. It is the aim of the Trustees to maintain a £30,000.00 joint balance per annum from our two bank accounts in order to achieve this objective. |
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| There are no funds in deficit. |
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our main source of income comes from Government funding. Funds are further enhanced by community fundraising which is made possible by Trustee, Staff and Community volunteers. Our numerous fundraising events are listed in Section D – Achievements and Performance.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
~~ee~~ Section F Other optional information
Section G Declaration ~~ee~~ The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) A R Holding Full name(s) Andrew Holding ~~ee~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee~~ Date 8.12.2025 ~~>~~
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WELLAND AND DISTRICT PRE-SCHOOL GROUP 1083591 Receipts and payments accounts CC16a For the period 1st September 31st August To SS ~~=S——~~ from 2024 2025 ~~a~~ Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Childcare 81,746 - - 81,746 86,078 Fundraising 2,107 - - 2,107 525 Interest 1,148 - - 1,148 1,231 Petty Cash - Donations 644 - - 644 1,645 Misc income 567 - - 567 281 - - - - - - - Sub total (Gross income for 86,212 89,760 AR) [ 86,212 ] =—===== A2 Asset and investment sales, (see table). - - - - - - - - - - Sub total - - Total receipts 86,212 - - 86,212 89,760 == ~~=~~ A3 Payments Staff Costs 84,440 - - 84,440 79,386 Fundraising - IT/General Equipment 1,728 - - 1,728 1,275 Pavilion Costs (Rent and services) 5,176 - - 5,176 5,617 Professional/Insurance 4,856 - - 4,856 2,169 Petty Cash - Stationery/Post/Print/Adverts 391 - - 391 418 Childcare Costs 2,674 - - 2,674 1,304 Consumables 678 - - 678 1,817 Sub total 99,943 - - 99,943 91,986 ===>=>=>= A4 Asset and investment purchases, (see table) - - - - - - - - Sub total [ - ] - - -[ - ] Total payments 99,943 - - 99,943 91,986 Net of receipts/(payments) - 13,731 - - - 13,731 - 2,226 A5 Transfers between funds - - - - - A6 Cash funds last year end 66,137 - - 66,137 68,363 =S5 Cash funds this year end 52,406 - - 52,406 ~~==~~ 66,137 1 01/10/2025
01/10/2025
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
(agree balances with receipts and payments account(s)) Details Bank Accounts Total cash funds Details Not Applicable Details Not Applicable Details Details Office furniture and equipment Children's Area furniture and equipment Outdoor Play Area Equipment Not Applicable Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 52,406 - - - - - 52,406 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
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Fo! CHARITY COMMISSION | Independent examiner's report on the (s¥4) FOR ENGLAND AND WALES accounts [secsona iepererttaminersRepo Report to the trustees a Welland & District Pre-school Group On accounts for the year |August 2025 Charity no | 1083591 ended (if any) Set out on pages | | | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Signed: | As.Abbe | Date: | 27 l1(2G |
Name: Alexandra Abbott |
Relevant professional |AAT Professional Diploma in Accounting - Level 4
qualification(s) or body
(if any):
Address: 161 Upper Welland Road |
| Malvern, WR14 4LB |
1 Oct 2018
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IER
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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Give here brief details of
any items that the
examiner wishes to
disclose.
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IER
2
Oct 2018