Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 5 | 5 | 3 | 1 | 1 | 2 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||
| City of Cardiff (Melingriffith) Brass Band | |||||||||||||
| 6 West Rise | |||||||||||||
| Llanishen | |||||||||||||
| Cardiff | |||||||||||||
| Postcode | C | F | 1 | 4 | 0 | R | E |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Kieran Richards | Chair | ||
| Julian Short | Vice Chair | ||
| Giles Ballisat | Treasurer | ||
| Anna Crosby | General Secretary | 01/01/2025 - 17/02/2025 | |
| Gabriella Boyle | General Secretary | 17/02/2025 to date | |
| Valerie Short | SafeguardingOfficer | 17/02/2025 to date | |
| Alex James | M1 Band Manager | 17/02/2025 to date | |
| Jason Cale | M2 Band Manager | ||
| Rhiannon Jones | M4 Band Manager | 17/02/20525 to date | |
| Emma Smith | MCB Band Manager | ||
| Steffan Dawe | Media Officer(Disc.) | 01/01/2025 - 17/02/2025 | |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Independet Examiner | Robert Hugh | 15 DanyBryn Avenue,CF15 8DD |
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) (e.g. trust deed, constitution) Type of governing document Constitution Elected by members at the Annual General Meeting in February Society (unincorporated association) Trustee selection methods (e.g. trust, association, company) How the charity is constituted You may choose to include additional (e.g. appointed by, elected by) Policies and procedures adopted for: a) the induction and training of trustees; All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. |
|
| Constitution | |
| Society (unincorporated association) | |
| Elected by members at the Annual General Meeting in February |
|
| All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. |
|
| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The overall objective of the organisation shall be to promote, improve and develop public education and appreciation of the art and science of music, in particular, brass band playing, by performances at both public and private engagements; and for such other purposes as shall be exclusively charitable, as the trustees may from time to time decide. |
| Brass Band society which provides brass and percussion instrument tuition and performance opportunities to members of all ages (8 to 80+ years) and abilities. Members are provided with an opportunity to participate in musical activities including concerts, contests and community events. The society comprises of two senior bands (M1 and M2), a youth band (M3), a beginners band (M4) and a Community Band. All bands rehearse weekly and are led by experienced conductors. Instruments are provided on loan free-of-charge to members who do not have their own instrument. The organisation also offers a smaller ensemble of players for performances requiring such a group. |
2 LT700001 (3rd December 2018)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The City of Cardiff (Melingriffith) Brasss Band is run by volunteers. |
|---|---|
| The city of Cardiff (Melingriffith) Brass Band meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenshipor communitydevelopment headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| All bands took part in several successful concerts and other public performances including contests for M1 & M2. As a whole organisation, the highlight of the year as usual was the very well attended Annual Gala Concert at Cardiff University Hall in June, where all 5 bands gave excellent performances to a packed hall. The band’s Christmas fund raising activities were very successful this year, with many performances and carol playing sessions by members in the Cardiff area. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities. N/A • the charity’s principal sources of funds The band’s funds and reserves are all unrestricted. The constitution states that the charity must maintain a minimum reserve of £6000 in a deposit account to ensure unexpected costs can be met. Use of reserves in the deposit account for operational or capital expenditure must be approved by a two-thirds majority of the trustees. • investment policy and objectives; Reserves Policy • how expenditure has supported the key Brief statement of the charity’s policy on reserves |
The band’s funds and reserves are all unrestricted. The constitution states that the charity must maintain a minimum reserve of £6000 in a deposit account to ensure unexpected costs can be met. Use of reserves in the deposit account for operational or capital expenditure must be approved by a two-thirds majority of the trustees. Reserves Policy |
| N/A | |
| The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities. |
3 LT700001 (3rd December 2018)
~~e~~ Section F ~~ee~~ Other Optional Information
Plans for future periods (details of any significant activities planned to achieve Development of our youth provision over the next 2 years. them)
~~a~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mr Kieran Richards Mr Giles Ballisat ~~eS |~~ Position (eg Secretary, Chair) Chair Treasurer ~~|~~ Date ~~LTT~~ 0 9 0 ~~tT~~ 2 ~~tT)~~ 2 6
4 LT700001 (3rd December 2018)
City of Cardiff (Melingriffith) Brass Band
Receipts & Payments Accounts
2025
Year End Date
Year Start Date Year End Date For the period from 01/01/2025 To 31/12/2025 ~~a ee~~
| Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
|---|---|---|---|---|
| Unrestricted | Unrestricted | |||
| funds 2025 | funds 2024 | |||
| to the nearest £ | to the nearest £ | |||
| Receipts | ||||
| Donations, Legacies & Similar Income | ||||
| Membership Fees | 10,556 | 11,953 | ||
| Donations | 5,592 | 360 | ||
| Legacies | - | - | ||
| Gift Aid | 6,695 | - | ||
| Other Similar Income | - | - | ||
| Sub total | 22,843 | 12,313 | ||
| Grants | ||||
| All Fundraising |
- - - - Sub total ~~—~~ |
|||
| All | 1,571 1,391 1,571 1,391 Sub total ~~——~~ |
|||
| Specified Income | ||||
| Carolling | 4,719 | 5,335 | ||
| Concerts & Performances | 6,713 | 7,420 | ||
| Contests | 75 | - | ||
| Hire of bandroom | - | 40 | ||
| Lessons | 927 | 260 | ||
| Uniform/Merchandise | 64 | 95 | ||
| Sub total | 12,497 | 13,150 | ||
| Investment Income | ||||
| Bank Interest Other Investment Income |
51 72 - - 51 72 Sub total ~~Sj ES~~ |
|||
| Other Income | ||||
| Other Accomodation & Travel |
2,950 2,450 732 441 3,682 2,891 Sub total ~~Sj ES~~ |
|||
| Total Gross Income | 40,645 29,817 ~~a~~i |
|||
| Asset and Investment Sales, etc. | Asset and Investment Sales, etc. | - - ~~es~~ |
||
| Total Receipts | 40,645 29,817 ~~CoCZ~~ |
City of Cardiff (Melingriffith) Brass Band Accounts Summary
1 of 3
City of Cardiff (Melingriffith) Brass Band
Receipts & Payments Accounts
2025
Year Start Date Year End Date For the period from 01/01/2025 To 31/12/2025 ~~ee~~
| Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
|---|---|---|---|---|---|
| Unrestricted | Unrestricted | ||||
| to the nearest £ | to the nearest £ | ||||
| Payments | |||||
| Group | |||||
| Accomodation & Travel | 3,905 | 3,810 | |||
| Band Room Rent | 2,700 | 2,700 | |||
| Concerts & Performances | 1,502 | 549 | |||
| Conductor Fees | 10,050 | 12,261 | |||
| Contests | 1,941 | 1,887 | |||
| Dep Costs | 766 | 441 | |||
| Hall Hire | 891 | 1,253 | |||
| Equipment/Instrument Purchases & Repairs | 4,797 | 157 | |||
| Insurance | 1,030 | 716 | |||
| Lessons | 707 | 189 | |||
| Maintenance | 592 | 639 | |||
| Other | 2,307 | 1,729 | |||
| Registry Fees | 586 | 460 | |||
| Sheet Music | 575 | 422 | |||
| Sundries | 302 | 415 | |||
| Training | - | - | |||
| Uniform/Merchandise | 134 | 20 | |||
| Utilities | - | - | |||
| Website | 231 | 165 | |||
| Sub total | 33,015 | 27,813 | |||
| Total Gross Expenditure Asset & Investment Purchases, etc. |
33,015 - ~~OO ~~ ~~es~~ |
27,813 - _c~~E—EQqJ~~ |
|||
| Total Payments | 33,015 ~~—~~ |
27,813 | |||
| Net of receipts/(payments) | 7,630 | 2,005 | |||
| Cash funds last year end | 12,512 | 10,507 | |||
| Cash funds this year end | 20,142 | 12,512 |
City of Cardiff (Melingriffith) Brass Band Accounts Summary
2 of 3
Statement of Assets & Liabilities at the End of the Period ee Unrestricted Unrestricted to the nearest £ to the nearest £ Cash funds Main Account 5,514 6,435 Reserve Account 14,628 6,077 Total Cash Funds 20,142 12,512 ~~SS~~ (agree balances with receipts and payments account) ok ok Other monetary assets Tax Claim - Insurance Claim Sub total - - ~~a~~ Investment Assets Investment property - detail - Quoted investments - Other investments - detail Sub total - - ~~—<—<—<—~~ Non monetary assets for charity's own use Instruments 262,203 205,712 Music Library 7,500 7,500 Other 10,300 8,500 Sub total 280,003 221,712 ~~—<——<——~~ Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other Liabilities Sub total - - Contingent Liabilities & Future Obligations N/A ~~————sS=~~ The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 09 February ………………………... 2026 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature
Print Name Position Kieran Richards Chair Giles Ballisat Treasurer ~~+}~~
City of Cardiff (Melingriffith) Brass Band Accounts Summary
3 of 3
by CHARITY COMMISSION FOR ENGLAND AND WALES
. Independent examiner's report on the accounts
Section A Independent Examiner’s Report
----- Start of picture text -----
Report to the trustees/ | ey Sere oe
members of | City of Cardiff (Melingriffith) Brass Band
On accounts for the year | 31%' December 2025
ended
----- End of picture text -----
----- Start of picture text -----
Charity no | 1083583
(if any)
----- End of picture text -----
-
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2025.
-
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement thecome to my attention (etherthanthatdiselesedbelew-*) in connection with examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
- e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
\
----- Start of picture text -----
Relevant professional
qualification(s) or body | Cc A EW
(if any):
Address: |19, DAN Y BRYN) AVEMUE
RAY [2
CARKICE
----- End of picture text -----
IER
1
October 2018
Q
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
October 2018
a