LUGWARDINE EDUCATION CENTRE
MANAGEMENT FINANCIAL INFORMATION
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Company Number: 04041263
R J FRANCIS AND CO. Chartered Accountants & Registered Auditors Marshall Business Centre Faraday Road Hereford HR4 9NS
LUGWARDINE EDUCATION CENTRE
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| CONTENTS: Trustees’ Information Trustees’ Annual Report Independent Examiners Report Statement of Financial Activities (Incorporating the Income and Expenditure Account) Balance Sheet Notes to the Financial Statements Income and Expenditure Account |
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| 1 2 - 3 4 5 6 7 – 8 9 |
LUGWARDINE EDUCATION CENTRE
TRUSTEES’ INFORMATION
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
TRUSTEES: Mr P Burbidge Mrs J Hayden Mr M Fitzgerald Mr H R Fowler-Wright Mr P Kyles SECRETARY: Mrs J Hayden REGISTERED OFFICE: Lugwardine Court Lugwardine Hereford HR1 4AE REGISTERED NUMBER: 04041263 ACCOUNTANTS: R J Francis & Co Marshall Business Centre Faraday Road Hereford Herefordshire HR4 9NS
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LUGWARDINE EDUCATION CENTRE
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
The trustees present their report and the financial statements of the charity for the year ended 31[st ] December 2020.
1. Organisation
The Trust consists of the following members:-
Mr P Burbidge Mrs J Hayden Mr M Fitzgerald Mr H R Fowler-Wright Mr P Kyles
The current Secretary combines the basic financial duties with her secretarial role. She maintains regular contact with the Trust’s accountant – R J Francis & Co., Hereford
2. Aims and Charitable purposes
The broad Aims of the charity are to identify and provide support facilities, where appropriate, for organisations whose role is directed to education and training.
Original Aims statement –
The charity exists for the purpose of furthering education (and religion) in Herefordshire.
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Specifically to purchase the freehold of Lugwardine Court to use as an Education centre.
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The advancement of the education of the public in all academic subjects, crafts, arts, workplace skills and interpretative activities.
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To provide: lectures, workshops, classes, courses and conferences.
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Presentation of exhibitions and shows including crafts, paintings, sculpture and photography. To form, encourage and produce artistic performances.
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To commission new works of craft and art of all descriptions.
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To acquire copyright interests in any crafts or art and works of themselves of all descriptions for public show.
3. Recent achievements
The stable position of the tenants and tenancies precludes any major changes in the Trust’s operation. The Trustees continue to seek suitable tenants for the Walled Garden and the Woodland area; in the case of the latter initial discussions have taken place with the Cartshed organisation.
4. Future Strategy
To identify and approach those organisations that can best profit from the Trust with an aim to maintain a ‘profit’ stream for the Trust that allows it to maintain the structure of the building and better serve its tenants. The Trust continues to identify those parts of its estate that can reasonably be sold to further reduce the mortgage borrowings leading ultimately to a debt free position allowing for an ongoing programme of planned maintenance to be established.
This will enable the Trust to continue its work without concern for declining bank balances. Identification of and appointment of ‘contributing’ new trustees.
5. Reserves Policy
It is the intention of the Trust to use the strategy outlined in Item 4 to build a sufficient buffer reserve to be able to meet almost any emergency.
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LUGWARDINE EDUCATION CENTRE
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
6. Financial management and Risk review
With the majority of the Trust’s available assets already occupied in long term tenancies with the largest contributing tenants being St Mary’s RC High School and Encore there has/is limited opportunity to expand the organisation’s sphere of operation. Two flats on the upper floor of the building virtually complete the major contributors to the Trust’s revenue.
It will be seen from the above that the financial risk of the loss of a major tenant is minimal as the school is desperate for even more accommodation and should Encore either close or move elsewhere the ‘slack’ would be taken up by the school.
The pandemic did not unduly affect the operation of the Trust as all the available space within the main property was fully tenanted. Previous possibilities of the renting out of the Walled Garden and the wood came to nothing. In the case of the Cartshed their operation on the main site is proving very successful but further land is not required.
Significant future costs would probably be linked to the age of the building and the need for work done, certainly externally, to meet the requirements of Listed Building status. Hence our intention to dispose, when the time is right, of some of the non-core parts of the estate e.g. livery fields; walled garden; coach house; building plot. Investigations will be taking place with a knowledgeable local estate agent with a view to giving a value to respective items and appropriate times to place on the market.
The sale of the Barn, subsequent to the Year End on 21[st] January 2021, has enabled the Trust to address some urgent repair issues and has placed much needed funds into the bank.
7. Statement of Trustee’s responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.
In preparing these financial statements, the trustees are required to:
● select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the charities SORP;
● make judgements and estimates that are reasonable and prudent;
● state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements.
● prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed by order of the Trustees
……………………………………
J Hayden Secretary
27[th] October 2021
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LUGWARDINE EDUCATION CENTRE
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LUGWARDINE EDUCATION CENTRE
I report on the accounts of the Trust for the year ended 31[st] December 2020 which are set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met;
or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr A Houston FCCA On behalf of RJ Francis & Co Limited Marshall Business Centre Faraday Road Hereford HR4 9NS
27[th] October 2021
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LUGWARDINE EDUCATION CENTRE
STATEMENT OF FINANCIAL ACTIVITIES
(INCORPORATING THE INCOME & EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| Unrestricted Restricted Total Total Funds Funds Funds Funds 2019 Note £ £ £ £ INCOME AND ENDOWMENTS FROM: Donations and Legacies 455 - 455 780 Rental Income 55,344 - 55,344 54,408 __ _ _ __ 55,799 - 55,799 55,188 _ _ _ _ RESOURCES EXPENDED: Costs of charitable activities 39,943 - 39,943 44,499 _ _ _ _ COST OF GENERATING FUNDS Support Costs 7,743 - 7,743 9,934 _ _ TOTAL RESOURCES EXPENDED 47,686 - 47,686 54,433 _ _ NET INCOMING / (OUTGOING) RESOURCES 8,113 - 8,113 755 _ _ _ TOTAL FUNDS BROUGHT FORWARD321,477 - 321,477 30,722 _ _ _ _ TOTAL FUNDS CARRIED FORWARD 329,590 - 329,590 321,477 _ _ _ ____ |
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The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
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LUGWARDINE EDUCATION CENTRE
BALANCE SHEET
31[ST] DECEMBER 2020
| FIXED ASSETS Tangible Assets Investments CURRENT ASSETS Debtors Cash at Bank and in Hand CREDITORS:Amounts falling due within one Year NET CURRENT (LIABILITIES) / ASSETS CREDITORS:Amounts falling due after more than one Year CAPITAL AND RESERVES Revaluation Reserve Unrestricted Income Funds Total Funds |
Note £ 2 3 4 550 - __ 550 _ 23,230 ___ 5 6 |
2020 £ £ 806 595,000 _ 595,806 550 5,775 __ 6,325 _ 20,348 (22,680) 573,126 154,507 £418,619 89,029 329,590 £418,619 ___ |
2019 £ 1,008 595,000 _ 596,008 (14,023) __ 581,985 171,479 _ £410,506 89,029 321,477 £410,506 ___ |
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For the year ended 31[st] December 2020, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The trustees have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The Trustees acknowledges their responsibilities for:-
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(a) Ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006, and
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(b) Preparing the financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the micro-entity provisions.
The Financial Statements were approved by the Board on 27[th] October 2021 and signed on their behalf by
........................................... Trustee P Burbidge Company Number: 04041263 (6)
LUGWARDINE EDUCATION CENTRE
NOTES TO THE MANAGEMENT INFORMATION
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by charities applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Depreciation
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Fixtures, Fittings and Equipment
- 20% Reducing Balance Method
2. TANGIBLE FIXED ASSETS
| 3. 4. |
Cost As at 1stJanuary 2020 Additions Disposals At 31stDecember 2020 Depreciation At 1stJanuary 2020 Charge for the Year On Disposals At 31stDecember 2020 Net Book Value At 31stDecember 2020 At 31stDecember 2019 FIXED ASSETS INVESTMENTS Lugwardine Education Centre property valuation DEBTORS Other Debtors |
Equipment Total £ £ 11,447 11,447 - - - - __ _ 11,447 11,447 _ _ 10,439 10,439 202 202 - - 10,641 10,641 806 £806 __ 1,008 £1,008 __ £595,000 £595,000 _ _ £550 £550 ___ |
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LUGWARDINE EDUCATION CENTRE
NOTES TO THE MANAGEMENT INFORMATION
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| 5. 6. |
CREDITORS: 2020 2019 £ £ Secured debts £170,490 £186,473 __ _ UNRESTRICTED INCOME FUNDS Balance as at 1stJanuary 2020 321,477 320,722 Surplus / (Deficit) for the Financial Year 8,113 755 Balance as at 31stDecember 2020 £329,590 £321,477 ___ |
2019 |
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LUGWARDINE EDUCATION CENTRE
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| £ INCOME Rental Income 55,344 Donations 455 __ EXPENDITURE Light and Heat 16,596 Water Rates 722 Insurance 8,509 Grounds Maintenance 4,342 Repairs and Refurbishment 8,818 Cleaning and Materials 956 Volunteers Expenses 1,298 Bank Loan Interest 5,048 Accountancy 845 Depreciation 202 Sundry Expenses 150 Bank Charges 200 Legal and Professional - ____ SURPLUS / (DEFICIT) FOR THE YEAR |
2019 £ £ 54,408 780 __ 55,799 15,787 9,916 10,471 3,921 3,206 1,198 1,620 6,318 815 252 254 175 500 47,686 £8,113 ___ |
2019 £ 55,188 54,433 __ £755 ____ |
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