.
REGISTERED CHARITY NUMBER: 1083426
GREATER DEEPDALE COMMUNITY ASSOCIATION (A COMPANY LIMITED BY GUARANTEE)
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REPORT OF THE TRUSTEES AND
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UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
GREATER DEEPDALE COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCEK 2023
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| Page | Page | ||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 4 |
| Inclependent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Statement of Financial Position | 7 | to | 8 |
| Notes to the Financial Staternents | 9 | ta | 14 |
| DetailedStatementofFinancialActivities | 15 |
GREATER DEIEPDALE COMMUNITY ASSOCLATION
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2023
| Trustees | Mr Ibrahim Member | ||
|---|---|---|---|
| irs Patricia Maudsley | . | ||
| Mr David Staples | |||
| Mr Mark William Andrew Roberts | . | ||
| Company secretary | Ms Susan Thackeray | ||
| Registered office | Catherine Beckett Community Centre | ||
| ; | Deepdale Enclosure, Deepdale Road | ||
| Preston | |||
| Lancasnire | |||
| PR1 5AR | |||
| Registered company number | 04089206 (England and Wales) | ||
| Registered charity number | 1083426 | ||
| Independent examiner | Riley Moss 2018 Limited | ||
| Riley House | |||
| 183-185 North Road | |||
| Preston : |
|||
| Lancashire | . | ||
| PR11YQ |
Page 1
GREATER DEIEPDALE COMMUNITY ASSOCIATION
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the chariiy for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accorcance with the Financial Reporting Standard applicable in the UK and Republic of ireliand (FRS 102) (effective 1 Januery 2019),
Objectives and activities
The oajectives of the charity as stated in the governing document are as follows:
To promote the benefit of the inhabitants of tle area of benefit without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary anc other orgéniseatians in 2 coramon effort to advance education and to provide facilities in the interests of social welfare for recrezition and leisure time occupation with the object of improving the conditions of life for the said inhaoi‘ants; and
To establish or secure the establishment of a cormmunity centre and to maintain and manage the same.
The pvincipal activity of the company is that of suopor'ing and promoting the needs of the local community.
Whien planning activities for the vear the trustees Fave considered the Commission's guidance on public benefit.
Page 2
| ‘ | ||
|---|---|---|
| GREATER DEEPDALE COMMUNITY ASSOCIATION | ||
| REPORT OF THE TRUSTEES | ; | |
| FOR THE YEAR ENDED 31 MARCK 2023 | ||
| Achievement and performance | ||
| - Preston City Council support grant phased withdrawal completed. | ||
| - Centre Lease and sub-let charge reduced to £1 oer annum. | ||
| - Overpaid renial to Preston City Council returned. | ||
| - Mair. Hall floor repaired following damage sustained during the National Lockdown. | ||
| - COVID Support group sessions hed for vulnerable members of the local community. | ||
| ~ Executive Offcers changed to make kest use of available talent to face forthcoming challenges. | ||
| - Progress made in recruiting Executive Committee members; engagement actively pursued in preparation of | ||
| the forthcoming Annual General Meeting. | ||
| - Process to renew / extend the lease beyond 2026 started. | ||
| - New Business Pian first draft completed. | ||
| - Funding Bid with a partner organisation submitted *o Lancashire Environmental Fund. | ||
| - Process of upciated Policies and Procedures started. | ||
| ~ Process of engaging Professional ass stance ia bu le a solid foundation for future growth / development began. | ||
| - Wi-Fi capability enabled. | ||
| - Private Hire crarges reviewed to increase revenue due to grant loss; charges remain competitive. | ||
| - Sustainability negotiations with Childs.olay cornpleed; to be reviewed as part of sub-let negotiations to begin 2023,2024. |
||
| - Additional meetings held with Pres:on City Courcil exaloring lease renewal and funding bids. | ‘ | |
| - Small office available fo. hire. | ||
| - Kitchen available for hire as a 'stand-alone' unit. | . | |
| - Mon-hly financial reporting improvemenis irplenierited, to be improved during 2023/ 2024. | ||
| Ongoing Projects: | ||
| - Online Bookiry system to be axplerec during :023/ 2024. | ||
| - Online preserce to be assessed and inproved curing 2023 / 2024. | ||
| - Tre GDCA remains a ‘Living Wage erployer. | ||
| z Research inte replacement Portakagin or other suitable structure continues. | ||
| - Possible partners for Portakabin use being explored, | ||
| - Wor<ing in patnership with user g’o.ips and external organisations to improve the Centre's facilities and to | ||
| improve its profile | ||
| In Addition: | ||
| - Preston Childs ley continues to provicle child nursery provision. | ||
| - Preston and Fulwood Boxing Club coalinue to o9e1ace in tae Centre. | ||
| Of Note: | ||
| - Increased competiiion for the grivate hire funci.cns, the 'srnall' size of the Main Hall may either: | ||
| prove to be a disadvantaye in the future, ol | ||
| prove to be an advantage for those looking fora nore intimate’ venue. | ||
| - Funding opportunities to further develop the Centre may arise in the future. A new feasibility study may be | ||
| needed to be urdertaken to ensure ‘he local community's needs are met. | ||
| - A volunteer détabase reeds 0 be estat!she. Volunteers could provide new ideas and direction | in how the | |
| Centre is managed and developed. | ‘ | |
| - An ongoing succession plan needs to he deve'o.ed to secure the long term future of the GDCA. | ||
| - Significant progress has been made in improvements to the management of the Centre and the addition of | ||
| active Executive Coirmitiee membe's tat falls outs:'d2 the scope ofthe reporting period of this Trustee Report. | ||
| - The Annua! Report will be avaiiabl2 at the Anoual General Meeting; this provides more detailed information of | ||
| progresstodale. |
Financial review It is the policy oF the cheirkty to maintain un-estciec funds at a level which equate to approximately 12 months unrestricted ex andilure. This provices suff cien! unds to cover management, administration and support costs.
Paya 3
GREATER DEEPDALE COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Structure, governance and management . Governing document ; The company was incorporated on 12 October 2000 as Greater Deepdale Community Association, a company limitec by guarantee (Company number 4039206) and registered as a charity on 15 November 2000 (Charity number 1083426).
The company isi governed by the policies made from time to time by trustees together with the terms of its Memcrandum and Articles of Association which sets out the objects and powers of the company.
There are informal procedures in piece “or induction and training of new trustees. Trustees are also encouraged to attend external briefings and training courses.
Governance anid internal control
The tustees actively review the rnajor risk which the charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial sysiterns, will provide sulicient resources in the event of adverse conditions. The trustees have also examined other operational anc business risks fececl by the charity and confirm that they have established systems to mitigate the significant risks. Approved by order of the soard of ttustees ttustees on Pe Pe intlaeae ee:: and signed on its behalf by:
Approved by order of the soard of ttustees ttustees on Pe Pe intlaeae ee::
Ms Susan Thackeray - Secretary
Page 4
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INDEPENDENT EXAMINER'S REPORT TO TRE TRUSTEES OF GREATER DEEPDALE COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Greater Deepdale Community Association (‘the Company’)
| report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023. ,
Responsibilities anc besis of report
As the charity's trustees of the Company (ana also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent exaraination, | report in respect of my examination of your charity's accounts as carried out under Section 145 oF the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. | confirm that no matters have come to my attention in connection with the
examination giving mie cause to believe:
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t, accounting records were not ket in respect of the Company as required by Section 386 of the 2006 Act; or
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- the accounts co not accord with those re:sorcis’ or 3. the accounts cio not comply witF the accounting requirements of Section 396 of the 2006 Act other than any requirement iiat the accourils give a true and fair view which is not a matter considered as part of an indeperiderit examinedtion; or
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- the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for eccounting ard reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). ,
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| have no concerns anc have come acress °c oar matters in connection with the examination to which attention should be drawn in this ‘eport in order tc erable a proper understanding of the accounts to be reached.
Farook Patel
Riley Voss 20° & Lim-tec! Riley House 183-185 North Road Preston Lancashire PR1 1YQ Date: 2i2| NW | meseeai
Page 5
GREATER DEIEPDALE COMMUNITY ASSOCIA "ION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCE 2023
| nn9023.~—~««“‘«‘«CSCS” | nn9023.~—~««“‘«‘«CSCS” | nn9023.~—~««“‘«‘«CSCS” | nn9023.~—~««“‘«‘«CSCS” | nn9023.~—~««“‘«‘«CSCS” |
|---|---|---|---|---|
| Unrestricted | Total | |||
| funds | funds | |||
| Notes | £ | £ | ||
| Income and endowments from | ||||
| Donations and legacies | ‘ | 350 | 15,350 | |
| Income: charitable activities | ) | 34,622 | 20,151 | |
| Other income | 49 | 5,984 | ||
| Total | 35,021 | 41,485 | ||
| Expenditure on | ||||
| Charitable activities | j | |||
| Support cosis | 50,486 | 58,759 | ||
| Other | 1517 | 1,785 | ||
| Total | 52,003 | 60,544 | ||
| NET INCOME/(EXPENDITURE) | (16,982) | (19,059) | ||
| Reconciliation of funds | : | |||
| Total {unds brought forward | 55,314 | 7 | 74,373 | |
| Totalfundscarried)forward | 38,332 | “65,314 |
Continuing operations
All income and experditure has arisen from coritinuing activities.
The notes form part of these financial statements
Page 6
GREATER DEEPDALE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL POSITION
31 MARCH 2023
| OO | rs | rs | ||||
|---|---|---|---|---|---|---|
| 2023 | 2022 | |||||
| Unrestricted | Total | |||||
| funds | funds | |||||
| Notes | £ | £ | ||||
| Fixed assets | ||||||
| Tangible assets | 14 | 8,598 | 10,115 | |||
| Current assets, | ||||||
| Debtors | 12 | 4,581 | 4,581 | |||
| ~ | Prepayments and accrued income | 2,188 | 2,818 | |||
| Cash at bank and in hand | 25,134 | , | _38,542 | |||
| 31,903 | 45,941 | |||||
| Creditors | ° | |||||
| Amoutts falling due within one year | 13 | (2,169) | (742) | |||
| Net current assets | 29,734 | 45,199 | ||||
| Total assets less current liabilities | 38,332 | 55,314 | ||||
| NETASSETS | 38,332 | 55,314 | ||||
| Funds | 14 | |||||
| Unrestricted funcls: | ||||||
| General fund | 38,332 | 55,314 | ||||
| Totalfunds | 38,332 | 55,314 |
The caaritable company isi entitled to exernption from audit under Section 477 of the Companies Act 2006 for the year ended 314 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 Marck 2023 in accorciance with Section 476 of tha Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and ;
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(b) preparing financial statements which give a tue anc fair view of the state of affairs of the: charitable company as ai the end of each financial yzar and of its surplus or deficit for each financial year in accordance with the requirernents of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating <o financial statements, so far as applicable to the charitable cov.pary.
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The nates form part of :nese financial statements
Pace 7
continued...
GREATER DEEPDALE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL POSITION - continued 31 MARCH 2023
These financial statements have -been preparec in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The _ financial pmlerents were et Py the “min of Trustees and authorised for issue on Dou thy, ROL were sigred on its behalf by S——~. pd wen - Trustee
The notes form part of these financial statements
Pag2 8
GREATER DEEPDALE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATIEMENTS FOR THE YEAR ENDED 31 MARCE 2023
- General information
Greater Deepdale Community Association ‘s a private company limited by guarantee, registered in England and Wales and a registered charty in England and Wales. The address of the registered office is Catherine Beckett Community Centre. Deepdale enclosure, Deepdale road, Preston, Lancashire, PR1 SAR. Statement of compliance ,
Statement of compliance
These financial statements have been prepered in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to che ilies preparng their accounts in accordance with the Financial Reporting Standard applicable in the UK and Reouk ic of trelend (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
2: Accounting policies
Basis of preparing the fina cial statements
The financial statements of tte charitable corapany, which is a public benefit entity under FRS 102, have been prepered in accordanse with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities. Statement of Recommended ?ractise applicable to charities preparing their accounts in accordance wth ihe Financia ‘eporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Repuolic of Ireland’ and the Companies Act 2006. The financial statements have been prazared under the historical cest convention. Going concen Trustees corsicie that the charitable ccmpeny has sufficient resources and there are no material uncertainties about the charty's ability ic cortinue. Accordingly, trustees continue to adopt the going concern basis in preparing the financial statements. Incoming resources ‘ , All incorning resources are ircluded in tre statement of financial activities when the charity is entitled to the income and taé amount car be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: . Voluntary income is received ly way o/ creirits, donations and gifts and is included in full in the statement of financial activites when raceivable. Granis where entitlement is not conditional on the delivery of a sj ecific petormerce by ihe charity, are recognised when the charity becomes uncondiionally entitled to the grant. , Donates services and fac lites ¢re inclucied «it the value to the charity where this can be quantified. The value of servicss provided by volunteers hes mot been included.
Gifts donatec ‘or resale are ncluded as incoming resources within activities for generating funds when they are sold Grants, including cranis lor the purchase cf fxed assets, are recognised in full in the statement of financial activities iri the year in which they are raceivable.
Resouress expended
Expenciture is recognised on an accrue oasis as a liability is incurred. Expenditure includes any VAT which cannot be fully recoverad. and is reported as part of the expenditure to which it relates.
Charitabla expenditure cornorises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. ‘t includes both costs that can be allocated directly to such activities and those costs of an irdirect reture necessary to 3 apport them. P
Pace: 9
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GREATER DEEPDALE COMMUNITY ASSOCIATION
3:
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
- 2: Accounting policies - continued
Resources expended
Supporl costs are those costs incurred directiy in support of expenditure on the objects of the charity and include project managemen:.
Tangible fixed assets
Depreciation is provided at the following ennual rates in order to write off each asset over its estimated useful life.
Improvernents to property - 25% per annum straight line basis Fixtures and fittings - 15% on reducing balance
Taxation
The charity is exempt from corporation tex on its charitable activities. :
Pension costs and other post-retirement benefits
The charitable company ope‘ates @ defied contribution pension scheme. Contributions payable to the charitable company's pension scheme ee cherged to the Statement of Financial Activities in the period to which they relate.
. Financial instruments The chanty only has financial assets ari liabilities of a kind that qualify as basic financial instruments. Basic financia: instruments are initially scognised at transaction value and subsequently measured at amortised cost. Financial assets held at amortisecl cost comprise cash and bank in hand, trade debtors and other debtors. A specife provision is mace for debts for which recoverability is in doubt. Financial liabilities heic at amortised cost comprise all ceditors except social security and other taxes.
Judgements and key sources of estirnation uncertainty
The preparation of the financial staterneats requires management to make judgements, estimates and assumpions “hat affect tre amounis reporied. These estimates and judgements are continually reviewed ard aré based on experience ¢a1d cther factors, including expectations of future events that are believed to be reasonabie under the circt mstances.
Donations and legacies
| 4. | Donations and legacies | ||||
|---|---|---|---|---|---|
| ; | 2023 | 2022 | |||
| £ | 7 | £ | |||
| Grants | 350 | 15,350 | |||
| 5. | Income: charitable activities | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Rentalincome | 34,622 | 20,151 |
aq? 10
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GREATER DEEPDALE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
- Charitalie activities costs
| 6. | Charitalie activities costs | |||||
|---|---|---|---|---|---|---|
| Direct | ||||||
| Costs (see | ||||||
| note 7) | ||||||
| £ | ||||||
| Support costs | 50,486 | |||||
| re | Direct costs of charitable activities | |||||
| ‘ | 2023 | 2022 | ||||
| £ | , | £ | ||||
| Staff costs | 25,984 | 26,516 | ||||
| Rent. rates & water Insurance |
(9,413) 3,048 |
~ | 40,031 6,554 |
|||
| Light and heat | 20,189 | 5,532 | ||||
| Telephone | 1,432 | 1,346 | ||||
| Postage and stationery | 100 | 236 | ||||
| Advertising | 20 | - | ||||
| . | Sundries | 524 | 338 | |||
| Cleaning | 1,380 | 3,366 | ||||
| Repairs end maintenance | 5,940 | 3,554 | ||||
| Accountency fees | 1,104 | 1,254 | ||||
| Bank charges | 178 | 32 | ||||
| 50,486 | 58,759 | |||||
| 8. | Net inconme//expenditure) | |||||
| Net income/(expenditure) is stated after charying/(crediting): | ||||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Depreciation - owned assets |
1,517 | 1,785 | ||||
| 9; | Trustees’ re nuneration and benefits | ‘ | ||||
| There were no trustees’ remuneration or othe’ benefits for the year ended 31 March 2023 | nor | for the year | ||||
| ended$1March2022. | “ |
9;
Trustees’ expenses
There were mo trustees’ expenses paid for {he year ended 31 March 2023 nor for the year ended 31 March 2022.
Page 11
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GREATER DEEPDALE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATZMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 10. | Staff costs | |||||
|---|---|---|---|---|---|---|
| The average | monthly number ofemployees during the yearwas | was as follows: | ||||
| 2023 | 2022 | |||||
| Administrato: | 1 | 1 | ||||
| No employees received emolurnents in excess of £60,000. | ||||||
| 11. | Tangible fixed assets | |||||
| Improvements _ Fixtures | ||||||
| to | and | |||||
| property | fittings | Totals | ||||
| £ | £ | £ | ||||
| Cost | ||||||
| At 1 April 2022 and 31 March 2023 | 9,014 | 91,769 | 100,783 | |||
| Depreciation | ||||||
| At 1 April 2022 | 9,014 | 81,654 | 90,668 | |||
| Charge for yéar | - | 1517 | 1,517 | |||
| At 31 March | 2023 | 9,014 | 83,171 | 92,185 | ||
| Net book vaiue | ||||||
| At 31 March | 2023 | - | 8,598 | 8,598 | ||
| At 31 Marct | 2022 ; |
- | 10,115 | 10,115 | ||
| 12. | Debtors: ar | sunts falling due within one year | ||||
| 2023 | . | 2022 | ||||
| £ | £ | |||||
| Trade debtors | 3,297 | 3,297 | ||||
| Other debtor: | 1,284 | 1,284 | ||||
| 4,581 | 4,581 |
Pag? 12
continued...
ann aeteae ce es Se ere ee
anlpr
GREATER DEEPDALE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
13. Creditors: amounts falling due within one year
| 2023 | 2022 | |||||
|---|---|---|---|---|---|---|
| £ | £ | |||||
| Social secur | y and other laxes | 1,396 | - | |||
| Accrued expenses | CRESS | 742 | ||||
| 2,169 | 742 | |||||
| 14. | Movement in | funds | ||||
| Net | ||||||
| movement | At | |||||
| At 1.4.22 | in funds | 31.3.23 | ||||
| £ | £ | é | ||||
| Unrestricted | funnels | |||||
| General fund | 55,314 | (16,982) | 38,332 | |||
| TOTAL FUNIDS | 55,314 | (16,982) | * | 38,332 | ||
| Net movement in funds, includad in the above are as follows: | i | |||||
| Incoming | Resources | Movement | ||||
| resources | expended | in funds | ||||
| £ | £ | £ | ||||
| Unrestricted tunels | ||||||
| General fund | 35,021 | (52,003) | (16,982) | |||
| TOTAL FUNDS | 35,021 | (52,003) | (16,982) | |||
| Comparaitives for movernent in funds | ||||||
| Net | ||||||
| movement | At | |||||
| At 1.4.21 | in funds | 31.3.22 | ||||
| £ | £. | £ | ||||
| Unrestricted tuncls | ||||||
| General fund | 74,373 | (19,059) | 55,314 | |||
| TOTALFUNIIS | 74,373 | (19,059) | 55,314 |
;
Page 13
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GREATER DEEPOALE COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAIR ENDED 31 MARCH 2023
14. Movement in funds - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funcis | |||
| General fund | 41,485 | (60,544) | (19,059) |
| TOTALFUNDS | 41,485 | (60,544) | (19,059) |
15. Related party disclosures
There were no related party transactions ‘or the year ended'31 March 2023.
,
16. Company limited by guarantee
Greater Deepdale Community Association is e company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such amount as may be required 10% axceacding £1 ic the assets of {he charitabie company in the event of its being wound up while he or slie is a member, or within one year after he or she ceases to be a member.
Fage 14