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← Etwall Primary School Parent Teacher And Friends Association

2025-12-31-accounts

Etwall Primary School Parent, Teacher & Friends Association (“Etwall PTFA”) Trustees Annual Report 2024

Charity number: 1083273 Address: Etwall Primary School Parent Teacher & Friends Association, Etwall Primary School, Egginton Road, Etwall, Derbyshire DE65 6NB

Trustees:

Sarah Bentley (President & Head of Etwall Primary School) Julia Coxon (Co-Chairperson) Emma Stone (Co-Chairperson) Tiffany Whitworth (Treasurer) Claire Emery (Secretary) Alison Jones Catherine Longland Lu Newton Alison Poole Louise Seed

Introduction

This report provides an overview of the activities and grants provided in 2025. The Etwall PTFA is governed by the constitution documentation dated January 2015. Membership consists of all parents and guardians of pupils attending the school, all staff at the school, and those interested in the welfare of the school. Etwall PTFA is a registered charity. Trustees of the charity are appointed at the Annual General Meeting (AGM), where they are nominated and seconded by members. These trustees are the officers and committee members of Etwall PTFA. The position is held for one year until the next AGM.

Objective

The objective of the Etwall PTFA is to advance the education of the pupils in the school. To achieve this, Etwall PTFA seeks to:

  1. Develop relationships between staff, parents and others associated with Etwall Primary School (“EPS”).

  2. Engage in activities that support EPS, and advance the education of those attending it.

  3. Provide and assist in the provision of such facilities or items for education at EPS (not provided by statutory funds) as determined by the PTFA committee in consultation with school staff.

Co-Chairpersons’ Summary

We started this year with Claire taking over the role of secretary from Chantal and with Emma joining Julia as Co-Chair. Thank you to both Emma and Claire for your commitment to the team this year: creating new events, writing policies and making plans for the future.

We began the year with the exciting installation of our new trim trail . After several delays, it was wonderful to finally see it completed — and even better to see the children enjoying it every day. This fantastic addition to the field has given pupils more opportunities to stay active during break and lunchtime, and its position next to the path means it can be used all year round. Following a few accidents on the previous monkey bars, the decision was made to replace that piece of equipment, which Pentagon carried out at no additional cost .

Fundraising for such a major project is a remarkable achievement, made possible by a small but dedicated team of volunteers. Thank you to everyone who helped turn this into a reality — your hard work has made a lasting difference for all our children.

After investing a lot of time and money into the installation of the Trim Trail, the team decided to focus on a number of smaller projects across a range of subjects. Thanks to the continued commitment of our fantastic team we have been able to fund all of the following projects:

A big thank you goes out to Lu for all your hard work in carrying out the Etwall Family Music Festival which is a much love community event. This is Lu’s last year with us and we hope to be able to continue the event in the future with a new team. Thank you to everyone who pulled together to make the Etwall Fireworks a fantastic success and especially to Catherine for taking the lead on this. Thank you to Tiffany for your dedication to our Secret Santa shop – a favourite with the children and one of our highest earning events. Thank you to Claire and Emma for organising the new Welcome to Reception event at Jangala which will now be held annually in July.

I’m also so pleased to be able to say we’ve had lots of willing new volunteers join us this year to make new events possible and to help support some of our favourites! To those parents who have given up their time to run stalls, bbq burgers, sell freezer pops and mince pies, wrap presents and boogie at discos – we couldn’t run these events without your support. Thank you to Louise, Ema, Alison P, Cheryl, Catherine, Alison J for your input and attendance at meetings this year and your hard work securing sponsorship and prizes. We are so pleased to welcome Katie and Rebecca to the team. We really value your new ideas and the help you have offered with many events in your first term at Etwall.

The attached Income and Expenditure Statement provides a detailed breakdown of the amounts raised and expenses incurred for each event across the year. We’ve had a busy and successful year continuing our termly school discos, selling freezer pops, wonky bars and Krispy Kreme doughnuts, running our Film Fundraising Day, organising craft events: the Scarecrow competition, Christmas cards, Tea Towels and Decorating Easter Eggs, creating a magical Christmas with our Secret Santa shop, holding Clothes Recycling days, running Nativity Cafes, two welcome event for new parents & children and creating a fabulous Christmas Raffle. A big thank you to the school community for helping run these events and for your generous donations and sponsorship. Whilst these aren’t always our biggest earners they are loved by our children and are a really important part of everything we do. These events are all in addition to two huge community events: Etwall Fireworks and Etwall Family Music Festival. Looking ahead to next year, we plan to continue with these events and will also be holding a café at Sports Day and a fabulous bookthemed event to celebrate the National Year of Reading.

Thank you to our fantastically dedicated team for going above and beyond as always:

Another special thanks to the local businesses that have supported us across the year too.

These include:

Molly Maid, Etwall Pharmacy, Bepsoke Inns, The Hawk & Buckle, Active Bodies, Seven Wells, Nadee’s Kitchen, Alissa Rose, Swadlincote Ski Centre, Roller World, Etwall Leisure Centre, Clip n Climb, Mega Zone, R&M Midlands LTD, Hello Fresh, Etwall Chip Shop, Emma Oneil, Branston Golf Club Hargate, Bluestones 360, Talbot Turf, Hygge Sheets & Chestnut Books. Their generosity really helps our events so we are genuinely grateful for these contributions.

We’d also like to thank Foundation Derbyshire for their generous donation of £4500 which paid for the majority of the new KS2 library. We can’t wait to invite in the family who donated and share our new area with you.

And lastly, I’d like to thank our Auditor Susannah Leask for generously giving her time, free of charge, to review and approve the PTFA accounts.

At the end of the academic year, two of our most dedicated and active members will be leaving the school and our team. I’d like to take this opportunity to extend my heartfelt thanks to Lu and Louise for your incredible commitment to the PTFA and the amazing events you’ve organised. Your hard work and enthusiasm has raised an outstanding amount of money for the children at Etwall Primary School, enabling us to purchase fantastic resources, workshops, and equipment that have benefitted every child across the school.

Treasurer’s Summary What Happens With the Profits Raised by the PTFA?

In line with our objectives, we use the profits we raise to provide grants to Etwall Primary School, covering the costs of events and activities that wouldn’t’t otherwise be covered by government funding. With the cost cutting challenges faced by the school this additional financial support is invaluable.

Staff are invited to submit funding requests to the PTFA, via our President, the HeadTeacher. These requests are reviewed, discussed, and voted on by the committee at each PTFA meeting and the approval outcome is recorded in the Minutes. This gives everyone the chance to review how and where PTFA funds are being spent.

What Grants Have the PTFA Provided to Etwall Primary School During the Year?

In total the PTFA provided grants during the year totalling £31,484.24 to fund school projects and activities for the children. These projects are detailed in the Non-Event Expense summary under School Grants, this is highest we have ever paid out to the school and has been the result of years of fund raising. After paying for the Trim Trail and Stage which was a huge £21,005 we still paid a further £10,479.24 in other items including but not limited to, libraries, books, cooking equipment, bench’s and the normal Mice and Hoodie contribution.

What Happens to the Remaining Funds in the PTFA Bank Account?

The bank balance as at 31 December 2024 is an incredible £20,979.72! Although this is significantly down on last year the money is where It should be with the school! We have however got lots of this already committed with the school, with the commitment to pay for new Sports tops, Playground Equipment, Musical Instruments and the stage extension that was added late December.

Our requests for your help and donations didn’t stop last year and we understand that they can be overwhelming sometimes – especially around the Christmas period, however the schools needs are so great with budgets stretched further and further the support we offer the school really does make the children have a better school experience, we can buy the things that are fun – the extras that make school life glitter and the memories be strong. Without your support with these events they would quickly go.

Are There any Other Outgoings for the PTFA?

There are a number of essential costs to keep the PTFA running throughout the year, whilst we do our best to keep these to a minimum, they are unavoidable. This year these costs came to £222.00 Further details are in the attached Non-Event Expense summary.

Closing Comments from our Treasurer.

Fundraising again this year has been challenging, there have been more occasions this year than before where the core team have wondered if we can continue the events that we do however the rewards have come thick and fast this year being able to spend some of the funds and see long awaited projects finish and smaller ones turn around much faster has seen a renewed focus.

Seeing new faces join the PTFA as the year has gone on renews hope of the longevity of the much needed PTFA - times have got harder for families and the budget will continue to be more stretched so as a small team on the PTFA we as im sure you all do feel the pressure for the need to raise the money to make sure our children have the primary school experience that they deserve. New members bring new ideas and a fresh approach that always adds excitement back into the plans for the children.

We have had an income this year of £36,708.84 (which is an increase on last year) which shows a huge increase in our donations and events, the response to our events this year, with the highest footfall at the fireworks, the great response to the music festival and more people joining in the smaller craft competitions has all helped the increase.

As a team you will have seen the amazing list of people who have worked so hard over the last year in the chairs report earlier and as usual I want to than our co-chairs Julia and Emma, as they write the chair report that thanks everyone there is rarely a mention to the dedication, hours of planning that go into the events from them. Thank you both for being the backbone of the PTFA

We can’t thank the full team enough for their dedication once again for doing their utmost for the children, we have added to our PTFA and have had many new volunteers join in with new events, however this year is a sad year as we are loosing several of the key members that have held the PTFA up over several years, Thank you so much to Lu, Louise who are heading off to high school and to Alison who is stepping down from the committee but we look forward to seeing at events.

Lastly a thank you again to all our schools’ families, and the wider community for coming to our events and joining in on our fundraising, we really couldn’t raise this money without the support!

The New Year brings even more new opportunities, and we look forward to all the challenges that 2026 will bring us!

We all look forward to continuing to support the PTFA.

Related Parties Note – we chose to use Chestnut Books for Gifts for Wonky Bars as this is the most cost effective way to get books on mass due to being able to get access to books at cost price over RRP due to our Chair owning the company, these costs are checked and hence the Christmas books being purchased from “The works”

Report prepared on behalf of the Trustees by: Julia Coxon & Tiffany Whitworth PTFA Chairperson & Treasurer 6[th] January 2026

Etwal Primary School PTFA
1083273
CC16a
Receipts andpayments accounts
01.01.2025
To
31.12.2025
For the period
from
Section A Receipts and payments
Total funds
Last year
Unrestricted
funds
Restricted
funds
Endowment
funds
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
FundraingEvents(School Only)
8,837
-
8,837
6,035
FundraingEvents(Community)
16,497
-
16,497
14,574
Sale of Goods
5,257
-
5,257
3,000
Fundraisingand Donations
324
5,500
-
5,824
1,551
Misc
293
-
-
293
258
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
31,209
5,500
-
36,709
25,419
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 31,209
5,500
-
36,709
25,419
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
~~aaa~~
~~==~~
~~SSS~~
A3 Payments
FundraingEvents(School Only)
2,256
-
-
2,256
1,345
FundraingEvents(Community)
9,811
-
-
9,811
7,177
Sale of Goods
2,147
-
-
2,147
811
School Grants
25,389
6,095
-
31,484
9,074
RunningCosts
222
-
-
222
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Sub total 39,825
6,095
-
45,920
18,407
~~=e~~
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 39,825
6,095
-
45,920
18,407
Net of receipts/(payments) - 8,616
- 595
-
- 9,211
7,012
A5 Transfers between funds
-
-
-
-
A6 Cash funds last year end
30,191
-
-
30,191
23,240
Cash funds this year end 21,575
- 595
-
20,980
30,252
A4 Asset and investment
purchases,(see table)
~~Ss SS5—~~
~~SSS~~

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Lloyds Bank Account
Details
Details
Details
Storage Shed
Details
Hall Stage
Music Equipment
PE Tops
Playground Equipment
Signature
T Whitworth
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
20,980
-
-
20,980
-
Agreement Error
Agreement Error
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
Unrestricted
-
-
-
-
-
-
-
-
-
1,000
1,500
505
466
-
Print Name
TiffanyWhitworth
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
T Whitworth TiffanyWhitworth 1/6/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name Etwall Primary School PTFA

31/12/2025 1083273

On accounts for the year ended Charity no (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2025.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

S J Leask 18/01/2026 Susannah Leask

CPFA

Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address:

1

October 2018

IER

9 Old Station Close

Etwall, Derby

DE65 6PQ

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose . Not applicable

2

October 2018

IER