Etwall Primary School Parent. Teacher & Friends Association ("Etwall PTFA")
Trustees Annual Report 2023
Charity number.. 1083273
Address". Etwall Primary School Parent Teacher & Friends Association.
Etwall Primary School.
Egginton Road.
Etwall.
Derbyshire.
DE65 6NB
Trustees.. Sarah Bentley (President & Head of Etwoll Primary School)
Alison Jones Ico-chairpersonl
Julia Coxon Ico-chairperson)
Tiffany Whitworth (Treasurer)
Louise Seed (Secretary)
Alison Poole
Ema Stone
Lu Newton
Introductlon
This report provides an overview of the activities and grants provided in 2023.
The Etwoll PTFA is governed by the constitution documentation dated January 2015.
Membership consists of all PL)rents and guardians of pupils attending the school. all
staff at
the school, and those interested in the welfare of the school.
Etwall FTFA is a registered charity. Trustees of the charity are appointed at the
Annual
General Meeting I'AGM"l. where they are nominated and seconded by members.
These
trustees ore the officers and committee members of Etwoll PTFA. The position is held
for
one year until the next AGM.
Objective
The objective of the Etwoll FfFA is to odvance the education of the pupils in the
school. To
achieve this, Etwall PTFA seeks to..
l . Develop relationships between staff . parents and others associated with
Etwall Primary School I"EPS-I.
2, Engage in octivities thot support EPS. ond odvance the education of those
attending it.
3. Provide and assist in the provision of such facilities or items for education at
EPS (not provided by statutory funds) as determined by the PTFA cornmittee
in consultation with school staff.
Chairperson's Summary
We started this year with a number of key roles changing so I'd like to start by SL)ying
a big thank you to Tiffany for taking over Lisa's role as Treasurer and to Alison for
staying on as Co£hair for a year to help me learn the ropesl Lisa and Alison have
worked tirelessly for the PTFA for many years and we have called upon their expertise
numerous times this year. A big thank you to you both for passing on your knowledge
and supporting us in our new roles.
Funding has been really stretched in school this year, so I'm really pleased to be able
to say we've raised over £17.000 to be able to ease the strain and allow our children
to continue to have the resources and experiences in school that are so important to
their primary school journey. This is a fantastic ochievement carried out by a small
team of dedicoted volunteers who hove put hours of time in to organising three hugely
successf LAI and massive events as well as many smaller projects that provide our
children & their families with lasting memories of their time at Etwall Primary School.
So a big thank you goes out to Liso, Louise. Alison J, Lu. Tiffony. Alison P and Emo
for all your hord work in corrying out our big earners. I'm olso so pleosed to be oble
to say we've had lots of willing new volunteers join us this year to make new events
possi ble and to help support some of our favouritesl To those parents who have given
up their time to run stolls. bba burgers. sell freezer pops. wrap presents and boogie
at discos
we couldn't run these events without your support. Thonk you to Natal ie,
Lauren, Ljura. Cloire, Lydia and Cheryl for your input and attendonce at meetings
this year. We really value your new ideas and the help you have offered with many
events.
The ottached Income and Expenditure Statement provides a detailed breakdown of the
amounts roised ond expenses incurred for eoch event acr05S the yeor.
We've loved bein9 able to bring back our school discos and tea towels this year as
well as introducing new events.- Decorating Easter Eggs, Scarecrow Competition, Pre-
Loved Uniform Sales. Tea & Cake for Woodpecker Parents and Nativity Cafes. A big
thank you to the school community for helping run these events and for your
generous donations. Whilst these oren't our biggest eorners they are loved by our
children ond are a reolly important port of everything we do.
A few quick thank yous for our leads on a number of our events this year..
Lisa for organising our first Circusl What a success this was raising a huge amount
of money and will definitely be an event we book again.
Tifany for leading our Secret Santa Shop ond for your incredible bargain hunting
Alison for coordinating and driving on the Fireworks event (with Jenny prepping
and running the BBQ team)
Lu for stepping up and putting in the time to make sure the Music Festival was a
wonderful success and also orgonising the goodies for the Film Dress up day.
Tiffany, Ema and Claire for helping me to re-instate school discos.
The school staff for coming to dance with your classes at the discos. It was such a
wonderful atmosphere which the children loved.
Debs for organising the Christmas Cauliflower cards.
Lauren & Lydia for helping me to run Freezer Pop Fridoys.
Alison P for orgJnising our Teo & Cakes for new Woodpecker parents. This was
such a lovely idea to welcome new parents and give them chance to meet each
other and chat.
Alison P for organising the clothing recycling days.
Ema. Louise & Alison for their hord work securing sponsorship and grants for our
events & toword5 school projects.
Lauren for your work towards our Wreath Making event. It was such a shame this
wasn't able to go ahead this year but is definitely one to look at again in the f uture.
Another special thanks to the locol businesses thot hove supported us across the year
too.
These include..
Molly Maid. Etwall Pharmacy. Steve s Chip Shop. The Hawk & Buckle. Active Bodies.
Don Amott. Seven Wells. JCB. Nadee's Kitchen. New Nail Day. The Lounge. Roller
World, Mickleover Golf Club. Four Squore, Alliso Rose, Helen Dodd and Captured
Moments. Their generosity really help5 our events so we ore genuinely
groteful for these contributions.
We'd also like to thank Dunelm for their generous contribution to our Trim Trail which
we hope to install this summer and Tesco for providing prizes for our competitions.
And lost but by no meons least, I'd like to thank our Auditor Susannah Leask for
generously giving her time. free of charge, to review and opprove the PTFA accounts.
Treasurer's Surnrnary
What Happens With the Profits Raised by the PTFA?
In line with our objectives, we use the profits we roise to provide grants to Etwal I
Primary
School. coverin9 the costs of events and activities that wouldn't't otherwise be
covered by
government funding. With the cost cutting chollenges foced by the school this
additional
financial support is invaluable.
Staff are invited to submit funding requests to the FfFA. via our President. the
HeadTeacher.
These requests ore reviewed, discussed and voted on by the committee at each PTFA
meeting and the approval outcome is recorded in the Minutes. This gives everyone the
chance to review how and where PTFA funds are being spent.
What Grants Have the PTFA Provided to Etwall Primary S¢hool During the Year?
In total the PTFA provided grants during the year totalling £7, 725.62 to f LAnd school
projects
and activities for the children. These projects ore detailed in the Non-Event Expense
summary under School Gronts, this is lower thon lost yeor. only due to waitin9 for
invoicing for the last set of approved funding objectives including tablets ond
charging statements, alongside bookcases and yellow band reading books
these
have all been approved.
What Happens to tho Remalnlng Funds In the PTFA Bank Account?
The bonk balance a5 Ot 31 December 2023 was £21324. 76 with cosh in hand of
£1 q15.00 for secret Santa (Banked in Janl Additional funding requests. totalling
£9.223 have been L)pproved by the committee durin9 2023 and the invoices L)re
expected in 2024. These include tablets and chargers. Bookcases and Yellow Band
Books alongside some events the children took port in at the end of 2023.
Other f unding requests will be presented to the PTFA throughout 2024 and reviewed,
discussed ond approved by the committee, as is deemed oppropriate.
There is a focus remaining on saving for the trim trail which is now set to be done in
two halves starting in summer 2024.
Are There any Other Outgoings for the PTFA7
There are a number of essential costs to keep the PTFA running throughout the year.
whilst we do our best to keep these to o minimum, they are unavoidable. This year
these costs came to £180.00. Further details are in the attached Non-Event Expense
summary.
Closing Cornments
Fundraising has been amazing this year. so much so that for the first time we have
had to look at changing our whole account process due the amazing efforts in
f undraising this year. with the income on the Music festival. Fireworks and Circus as
well as other octivities making the income £2q.450.88 the opportunity to say yes to so
many more requests from the school to help improve and
enhance the chi Idren s experience5. both in and out of school. As a PTFA that's our
key objective so it's something we ve been really proud of, as well as having a great
amount that we can allocate to the trim trail over the next year which will give
enjoyment and learning opportunities for children over many more years.
We can t thank the team enough for their dedicotion once again for doing their
utm05t for the children, we have added to our PTFA and have had many new
volunteers join in with new events as well.
The New Year brings even more new opportunities. As Lisa stood down last year with
Tiffany taking over. Alison started to hand over the reigns of chairperson to Julia.
Alison will now be stepping down from her role as chairperson. And Lisa is also
handing over her role as secretary which is to be looked ot in this AGM.
We all look forward to continuing to support the PTFA and a new Chair going forward.
l¢eport prepared on behalf of the Trustees by..
Alison Jones, Julia Coxon. Tiffany Whitworth Lisa Mercer
PTFA Chairperson Treasurer
14 January 2024
||**Etwal Primary School PTFA**
|**Etwal Primary School PTFA**
|**Etwal Primary School PTFA**
|**1083273**|
|---|---|---|---|---|
||**For the period**
**from**|01.01.2023|**To**|31.12.2023|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
FundraingEvents(School Only)
**3,698**
FundraingEvents(Community)
**19,032**
Sale of Goods
**3,348**
Fundraisingand Donations
**2,884**
Misc
**490**
**-**
**-**
**-**
**29,451**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 29,451**
**A3 Payments**
FundraingEvents(School Only)
**836**
FundraingEvents(Community)
**9,940**
Sale of Goods
**1,379**
School Grants
**7,726**
RunningCosts
**180**
**-**
**-**
**-**
**-**
**_Sub total_ 20,060**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 20,060**
**_Net of receipts/(payments)_ 9,391**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**13,849**
**_Cash funds this year end_ 23,240**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,698**
**19,032**
**3,348**
**2,884**
**490**
**-**
**-**
**-**
**29,451**
**-**
**-**
**-**
**29,451**
**836**
**9,940**
**1,379**
**7,726**
**180**
**-**
**-**
**-**
**-**
**20,060**
**-**
**-**
**-**
**20,060**
**9,391**
**-**
**13,849**
**23,240**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,698**|**-**|
||||**19,032**|**-**|
||||**3,348**|**-**|
||||**2,884**|**-**|
||||**490**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**29,451**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**|**-**|
||||**-**|**-**|
||||||
|||**-**|**29,451**|**-**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**836**|**-**|
||||**9,940**|**-**|
||||**1,379**|**-**|
||||**7,726**|**-**|
||||**180**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**20,060**|**-**|
||||||
|||**-**
**-**
**-**|**-**||
||||**-**||
||||**-**|**-**|
||||||
|||**-**|**20,060**|**-**|
||||||
||**-**|**-**
**-**
**-**
**-**|**9,391**|**-**|
||**-**||**-**|**-**|
||**-**||**13,849**|**-**|
||**-**||**23,240**|**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Lloyds Bank Account
Cash In Hand
**Details**
**Details**
**Details**
Storage Shed
**Details**
School Grants
Signature
T Whitworth
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**21,325**
**-**
**1,915**
**-**
**-**
**-**
**23,240**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
**9,223**
**-**
**-**
**-**
**-**
Print Name
TiffanyWhitworth
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||T Whitworth|TiffanyWhitworth|1/16/2024|
|||||
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Etwall Primary School PTFA
31/12/2023 1083273
**On accounts for the year ended Charity no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** _S J Leask_ **Date:** 16/01/2024 **Name:** Susannah Leask **Relevant professional qualification(s) or body (if any):** CPFA **Address:** 9 Old Station Close **IER** 1 **October 2018**
**October 2018**
Etwall, Derby
DE65 6PQ
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . Not applicable
**October 2018**
2
**IER**