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2021-03-31-accounts

Registered office: 260 Stanstead Road, London, SE23 1DD A Charitable Company Limited by Guarantee (No. 3879163): Registered Charity Number 1083258

Report and Financial Statements

For the year ended 31 March 2021

Company Number: 03879163

Registered Charity Number: 1083258

www.stansteadlodge.org

YEAR TO 31 MARCH 2021

INDEX

Cover Sheet Page 1
Index Page 2
Company statutory information Page 3
Report of the Directors Pages 4 - 7
Income & Expenditure Statement Page 8
Balance Sheet Page 9
Statement of Movements on Reserves Page 9
Notes to the Accounts Pages 11 - 13
Independent Examiner’s Report Pages 14 - 16

Page 2 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Company Particulars

Charity Registration Number 1083258 (England & Wales) Company Registration Number 3879163 (England & Wales) Date of incorporation 17[th] November 1999 Registered Office 260 Stanstead Road, Forest Hill, London SE23 1DD Directors Barbara Britton (Secretary) Christine Castro Di Deudney James Anthony Dobson (Chair) William Hanlon Norma John Alice Johnson Ivor Mason Andrew McMurtrie (Vice Chair & Treasurer) Val Monks Barbara Moore Nick Robinson Company Secretary Barbara Britton Bankers Lloyds Bank plc Solicitors Russell-Cooke & Co Independent Examiner Eileen Qin FCCA

Page 3 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Report of the Directors For the year ended 31 March 2021

The Directors present their report and financial statements the year ended 31 March 2021.

Structure, Governance and Management

The Company

The company is limited by guarantee and registered with the Charity Commissioners for England and Wales.

Recruitment and Appointment of Directors

The company is managed by the Board of Directors duly elected or co-opted in accordance with the Articles of Association. All new Directors receive an induction pack and the opportunity to meet staff volunteers, and fellow Directors to learn more about the company’s aims and activities. The Directors in office during the year were as follows:

Barbara Britton (10 Dec 2014) Christine Castro (10 Dec 2014) Di Deudney (13 Sept 2017) James Dobson (29 November 2013) Chair Bill Hanlon (10 Dec 2014) Norma John (10 Dec 2014) Andrew McMurtrie (Vice Chair) (3 Dec 2015) Ivor Mason (10 Dec 2020) Valerie Monks (12 Sept 2018) Nick Robinson (13 Sept 2017) Alan Till (10 Dec 2014) (Resigned 19 Nov 2021)

Committees and User Groups

A User and Events group meets monthly to listen to members’ concerns, to recommend or take action where appropriate and to plan for members’ activities and open days. The charity meets its objectives because of the significant participation of our more active members who are encouraged to get involved at any level they feel they can contribute.

Page 4 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Report of the Directors

For the year ended 31 March 2021

Report from the Chair

This period started and ended during Covid 19 lockdown regulations. Our tenants (Care Outlook) a care agency were necessarily active as were James and Nick. As the business still needed to be managed and Nick took advantage of the enforced break to freshen up and substantially repaint our activity rooms. Norma and Alice kept our horticultural interests going along with a few volunteers practicing ‘socially distanced gardening’. As restrictions began to ease Tuesdays became a volunteers’ day and various maintenance tasks were undertaken allowing a certain level of carefully managed interaction which enabled a number of especially single household members to safely socialise.

We took advantage of the easing of regulations for ‘education’ and outdoor activities to begin some income generating activities. (After school club, Art and craft classes, outdoor Thai Chi and choir). After conducting a rigorous Covid 19 Risk Assessment we implemented its recommendations and opened the café as soon as we could for as long as we could but the takings were only about a third of what they were previously.

Staff

All our staff except for Theresa who was on sick leave were furloughed and retained throughout the pandemic.

In the café Theresa Havell would have stepped up to the Café manager role but for an accident causing a seriously broken leg. Nick Robinson, Narges Yazdani, and Paula Parsons kept the café going when we were allowed to open and Theresa stayed in touch by managing the order process and visiting as often as her recovery allowed. The Café is run for members’ and the wider community’s benefit. It aims to provide freshly-prepared food with a varied menu. It has proved very popular with local young mums as well as members.

Governance and Charitable Objects

The company is a not-for-profit entity whose charitable objects are for the benefit of elderly people resident in the London Borough of Lewisham and surrounding areas. We provide for activities in the interests of social welfare.

The objects and powers of the charitable company are set out in the Memorandum, and it is governed under its Articles of Association. Under those Articles, the Directors have control of the Charity, its property and funds. There must be at least five and not more than twelve Directors, who are elected by members at the AGM. One-third of the Directors must retire at an AGM, with those serving longest retiring first and the choice between any of equal service being made by drawing lots.

Activities at Stanstead Lodge in 2020/21 included:

Activities this year were very much reduced and could only run when Covid 19 regulations allowed.

The number of bookings for private functions by local organisations and families plummeted and again could only run when Covid 19 regulations allowed.

Page 5 of 16

Company Number: 03879163

Registered Charity Number: 1083258

The Future

Strangely enough the pandemic has not harmed us financially and thanks to our newest appointment as director Ivor Mason (a retired surveyor) we have developed a Conservation Management Plan for our wonderful building. It will enable us to have a basis for a conversation with the Lewisham Conservation Officer to preserve and run our building in a sustainable way.

The Building

Trustee Nick Robinson continues to improve the building with many tasks that once done nobody notices. During this year we have continued to employ the services of an excellent builder (Kamil) who has built a new roof between the main building and the café covering the toilet block, replaced the leaky roof around the conservatory, main roof repairs and ceiling to toilet upstairs, repairs to café roof, plastering wall in the hall. Further works to the hall include removing an old radiator, fitting mirrors to the alcove and a ballet bar. He also fixed a cupboard to the wall in the sun lounge, stone shelves in the cellar and additional double sockets. We took further advantage of being closed and Kam also fitted a kitchenette in the café and made the side entrance wheelchair accessible.

Financial Review

The attached financial statements show the company’s finances for the period ended 31 March 2021. During the year, our income was £127,211 (2020 £144,496) with net expenditure of £74,662 (2020 £110,691) resulting in a surplus of £52,548 (2020 £33,806 surplus).

Reserves Policy

At 31 March 2021 the reserves totalled £1,151,835 (2020 £1,089,512). The Directors have examined the charity’s requirements for reserves in light of the main risks to the organisation. The policy is to accumulate over time a liquid reserve sufficient to provide for core activities for some six months in the event of a significant drop in funding the current estimate is for £50,000. In addition owing to the Grade II listing of our major asset (the building) we need to accumulate a significant reserve to fund major building repairs and maintenance the current estimate is for £250,000. If at the conclusion of any project the objectives of a grant have been largely met we will seek to transfer any unused restricted funds to our unrestricted reserves, especially where we have been able to make economies without compromising delivery.

Investment Policy

Any available funds are held in the charity’s bank account to enable it to meet its operational obligations as they fall due. Funds remitted to the company for payment of future liabilities will be held on deposit until they fall due. The Directors will consider the investment of surplus funds in short term deposits in order to make best use of resources and generate investment income. In addition to our operational deposit account we have opened another deposit account initially for our building fund. This has been funded by open days and Quiz revenues. During the financial year being reported we added an additional £10.000 to our 32 day deposit account to demonstrate responsible stewardship of reserves.

Risk Assessment

The Directors conduct an ongoing review of the major risks to which the company is exposed. The key risk to the continuing and orderly provision of our services arises from the fact that a significant portion of the charity’s funding comes from the local authority which is cutting grants drastically. To minimise this risk the charity continues to seek to diversify its sources of funding and will seek to establish and grow unrestricted reserves.

The charity has plans to develop the building in order to provide additional revenue streams and to increase financial sustainability. The biggest risk to this revenue is the ongoing maintenance of the building, which is being mitigated through the creation of a Maintenance Reserve Fund.

Page 6 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Directors’ responsibilities

Company law requires the Directors to prepare accounts for each financial period which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing those accounts the Directors are required to:

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The Trustees have complied with their duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

Small Company Exemptions

The Report of the Directors has been prepared in accordance with the small companies’ regime of the Companies Act 2006 and was approved by the directors on 09 January 2021 .

James A Dobson Operations Director and Chair of Trustees

Page 7 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Statement of Income and Expenditure for 1 April 2020 to 31 March 2021

Income
Covid Rates Relief
Furlough Receipts
London Borough of Lewisham Grant
Other Donations
Activities for Generating Funds
Rent & Hiring
Investment Income
Miscellaneous Income (Miscellaneous Income)
Total Income
Expenses
Charitable Donations
The Lodge Cafe
Volunteer costs
Tutor Fees/ Activity Costs
Event Running Costs (Cost of setting up a fundraising
event)
Cost of Generating Funds
Cost of Charitable Activities
Salaries & Benefits
Space Costs
Supplies
Business & Financial Services
Professional & Mgmnt Fees
Equipment
Travel & Meetings
Marketing & Communications
Provisions & Reserves
Cost of Charitable Activities
Governance Costs
Total Expense
Excess for the Year		 Apr '20 - Mar 21
25,000
30,138
30,000
10,724
3,959
27,375
16
0
127,211
100
22,687
522
100
0
23,309
16,703
21,507
2,165
3,666
4,813
0
0
1,240
1,100
51,194
59
74,662
52,548		 Apr '19 - Mar
20
0
0
34,245
15,206
50,576
44,187
163
120
144,496
0
51,816
3,698
9,142
44
64,699
18,780
16,672
2,222
5,823
13
95
48
1,338
1,000
45,991
0
110,691
33,806

Page 8 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Balance Sheet at 31 March 2021

ASSETS
Fixed Assets
Current Assets
Accounts Receivable
Cash at bank and in hand
Total Current Assets
Current Liabilities
Accounts Payable
Other Current Liabilities
Total Current Liabilities
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
Long Term Liabilities
NET ASSETS
Capital and Reserves		 31 Mar 21
1,121,513.39
1,592.00
96,297.51
97,889.51
2,479.52
14,580.16
17,059.68
80,829.83
1,202,343.22
50,508.63
1,151,834.59
1,151,834.59		 31 Mar 20
1,116,193.39
376.40
67,136.99
67,513.39
1,696.78
23,925.50
25,622.28
41,891.11
1,158,084.50
68,572.93
1,089,511.57
1,089,511.57

14 Statement of Movements on Reserves (New basis)

Balance at 1 April 2020
Structural Additions at cost
Grants not used in the year
Surplus/(Deficit) for the year
Transfer between reserves
Transfer between reserves
Adjusted surplus/(Deficit) P/Y adj
Balance at 31 March 2021		 Land &
Buildings
2021
£
1,105,100
6,420
1,111,520		 Charitable
Activities
Unrestricted &
Restricted
2021
2021
£
£
(16,188)
600
(6,420)
9,775
52,548
29,940
10,375		 Total
2021
£
1,089,512
0
9,775
52,548
0
0
0
1,151,835		 Total
2020
£
1,056,320
0
0
33,806
0
0
(614)
1,089,512

Page 9 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Notes to the Financial Statements For the year ended 31 March 2021

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in preceding years.

(a) Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006 and the Statement of Recommended Practice: Accounting and Reporting by Charities issued in March 2005, and in accordance with the Financial Reporting Standard for Smaller entities (effective April 2008).

(b) Fund accounting

(c) Incoming resources

All incoming resources are included in Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

(d) Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:

Page 10 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Notes to the Financial Statements For the year ended 31 March 2021

(e) Tangible fixed assets

Depreciation is provided using the following rates and bases to reduce by annual instalments the costs of maintenance, less estimated residual value, of the tangible assets over their estimated useful lives:-

Grade II listed Freehold Building 180+ years old – no longer depreciated

Fixtures and fittings – costing over £1,000 straight line over the useful life of the asset unless otherwise stated 10% straight line depreciation.

Office Equipment 25% straight line depreciation

These notes form part of the financial statements

2 Net Charitable Income For The Year

Unrestricted Funding
Covid Rates Relief
Furlough Receipts
London Borough of Lewisham Grant
Donations
VMG - Psigma
Restricted Funding
Peoples Trust Funding
Perry Vale Funding
Lottery Dementia Funding
3 Staff Costs and Numbers
Net Salaries SLSC
HMRC Inc Employers NI
Net Salaries Café staff
HMRC inc Employers NI
Pension Contributions
Total costs
No of Employees		 Unrestricte
d Funds
Restricte
d Funds
Total
Funds
Total
Funds
2021
2021
2021
2020
£
£
25,000
25,000
0
30,138

30,138
0
30,000
30,000
34,245
10,363
10,363
11,237
361
361
3,969
0
0
0
0
0
0
0
0
0
95,862
0
95,862
49,451
2021
2020
2019
2018
15713
16508
16074
15861
1099
1913
1867
1182
18252
30481
24378
20776
0
1662
1520
1221
473
568
350
35,538
51,132
44,189
39,040
6
6
5
5		 Total
Funds
2020
0
0
34,245
11,237
3,969
0
0
0
49,451

No employee received emoluments exceeding £60,000 in the year

Page 11 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Notes to the Financial Statements For the year ended 31 March 2021

4 Depreciation & Amortisation
Amortization of owned property
Fixtures and Fittings
Depreciation on Equipment		 Unrestricted
Funds
2021
1,100
0
1,100		 Restricted
Funds
2021
£
0		 Total
Funds
2021
£
0
1,100
0
1,100		 Total
Funds
2020
0
500
500

5 Directors Remuneration and Related Party Transactions

No Director received any expenses exceeding HMRC guidelines during the year. One Director received fees through the payroll for essential services: £3,888 No Director or relative connected to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2020 - nil)

6 Taxation

The company is a registered charity exempt from Corporation Tax.

7 Tangible Fixed Assets

Freehold land in not normally depreciated and in order make our reports easier to understand we have discontinued an earlier practice of depreciating the building. We currently maintain the last valuation and add any structural additions at cost. Equipment and Fixtures and Fittings will be depreciated in a straight line over their expected useful life.

At cost or valuation
At 1 April 2020
Additions
Revaluation
At 31 March 2021
Depreciation &
Amortization
At 1 April 2020
Revaluation
Charge for the year
At 31 March 2021
Net book value on 31 March 2021
Net book value on 31 March 2020		 F'hold
Land
£
366,667
366,667
0
366,667
366,667		 Building
Equip-
ment
Fixtures
& Fittings
£
£
£
738,433
9,553
11,093
6,420
744,853
9,553
11,093
9,553
1,100
0
9,553
1,100
744,853
0
9,993
738,433
0
11,093		 Total
£
1,125,746
6,420
0
1,132,166
9,553
0
1,100
10,653
1,121,513
1,116,193

Page 12 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Notes to the Financial Statements For the year ended 31 March 2021

8 Loans

The mortgage is secured by fixed charges over the freehold property.

9 Other Current Liabilities
Director's loan
Advance receipts
Members' accounts
Accruals
Customer deposits		 2021
0
7,500
319
3,517
0
11,336		 2020
0
15,000
319
4,562
0
19,882		 2019
0
7500
785
0
0
8,285		 2018
0
9667
0
341
0
10,008

10 Capital Commitments

There are no capital commitments at present but the liability to maintain the building is ever present - the list of works we would like to do is circa £250k

11 Contingent Liabilities

There is a contingent liability to repay part of the Heritage Lottery grant if the freehold property is sold within 20 years of receipt of the grant. The grant totalled £595,998 and was received in tranches between 2006 and 2010.

12 Share Capital

Under the Company's Articles of Association, each Director undertakes to

contribute to the assets of the Company in the event of it being wound up while they are a member, or within one year after they cease to be a member, such amount as may be required not exceeding £1.

13 Ultimate Controlling Party

The Directors share the ultimate control of the Company.

These accounts have been prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the small companies’ regime and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). These financial statements were approved by the Board of Directors on 10 December 2020 and were signed on its behalf by:

James Dobson

Director & Chair of Trustees

Page 13 of 16

Company Number: 03879163

Registered Charity Number: 1083258

1. Independent examiner's report on the accounts

Section A Independent Examiner’s Report

2.

Report to the trustees/ Charity Name members of Stanstead Lodge Senior Club Ltd. On accounts for the year 31 March 2021 Charity 1083258 ended no (if any) Set out on pages 4 to 13 )

Respective The charity's trustees are responsible for the preparation of the accounts. The responsibilities of charity’s trustees consider that an audit is not required for this year under trustees and examiner section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Page 14 of 16

Company Number: 03879163

Registered Charity Number: 1083258

Independent examiner's In connection with my examination, no matter has come to my attention statement (other than that disclosed below *)

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  6. Please delete the words in the brackets if they do not apply.

1.

Signed:

Date: 29/01/22

Name:[Eileen Qin ]

Relevant professional ACCA qualification(s) or body (if any):

Address: 34 Otterden Street, London, SE6 3SJ

Page 15 of 16

Company Number: 03879163

Registered Charity Number: 1083258

1.

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose .

Page 16 of 16

Company Number: 03879163

Registered Charity Number: 1083258