TonbpidgE u3a IEarrL laug-h. JIVE Annual Accounts for the year to the 31st March 2024 Registered Charity Number.. 1083175 Trustees Lionel Shields (Chairman) Elise Goldstone (Treasurer) Rosemary Martin (Secretary) Miriam Crundwell (Membership Secretary) Jan Dixon (Groups) Chris Jarman (Events Team) David Perry (Tonbridge u3a Journal) Margaret Pavlidis (Travel Team) David Bell (IT) David Johnson (Publicity) Melanie Battell (Additional Member) Bankers Lloyds TSB, 58 Mount Pleasant Road, Tunbridge Wells TN11 RP Independent Examiner Mr D Murray
Trustee's Report Tonbridge u3a is a non-profit making charity registered by the Charity Commission as a private association run solely for the benefit of its members. It is affiliated to the Third Age Trust, a central organisation that gives assistance and advice, facilitates insurance and develops the interests of u3as throughout the country. Tonbridge u3a is autonomous, regulated by a self perpetuating board of trustees. At the end of the year the membership totalled 1232. Tonbridge u3a is financed by membership fees that have been calculated to cover general and administrative costs and provide a small surplus to meet the requirements of the Charity Commissioners. Gift Aid is collected from HMRC on behalf of its taxpaying members. The accounts are examined by an Independent Examiner and are reported annually to the Commission. Tonbridge u3a's organisation provides a Public Benefit by informing and servicing its members in several different ways. In normal years, a lecturer is hired for one meeting in each month in a hall of sufficient size to accommodate all wishing to attend, this years meeting have been held on Zoom and at The Angel Centre. There are approximately 100 interest groups and in normal years, organising over 70 events each month. Generally groups meet monthly, usually in a home, to share interests, to develop skills, and to be entertained, but this year these meetings have, sometimes, had to be Canlled due to the pandemic. Each group is self- funding, and makes charges as appropriate to cover direct costs. A journal is distributed monthly to all members, either by post, hand delivery, or by e-mail, giving full details of all events. Additional events, together with a Theatre Group, organised ntrallY are open to all u3a members in a normal year. The Management Committee of up to twelve trustees meets every month. Each trustee reports on one area of responsibility. Minutes are kept. As last year, Trustees are unpaid apart from the reasonable expenses incurred in the course of their Committee
work, and reimbursement for food, drink etc purchased for ntrallY organised events. There are no transactions with Related parties (last year: None). Risks Tonbridge u3a has public liability insurance, but members are advised to acpt responsibility for their own insurance. The insurers may extend third party liability cover to guests, but they reserve the right not to do so. The Trustees consider the charity to be Going Concern and that there is sufficient working capital to cover all risks that the Charity may encounter. Our reserves at the end of the year were £45,689 which equates to 27 months of expenditure (last year: 29 months). This is higher than our policy of 3-6 months. Bank Accounts Two Lloyds Bank Accounts are used: a Current Account and a Standing OrderAccount. A Travel Team plans and administers monthly coach outings and occasional continental holidays. This year, a holiday was organised to Norfolk and there were some 'day out, outings. The Travel Team use a separate account at Lloyds Bank, which is examined separately and subsequently incorporated in the overall u3a accounts.
Independent Examinerfs Report to the Trustees of Tonbridge u3a Respective Responsibilities of the Trustees and exarniner The charlty's trustees are responsible for the preparatfon of the accounts for the year ended 31Gt March 2024 as set out in pages 4 and 5. The chariws trustees consfder that an audit Is not required under Section 144 of the Charities Art 2011 (the 'Charitles Act,) and that an independent examination is needed. It Is my responslblllty to: Examine the accounts under sertion 145 of the Charities Act Follow the procedures lald down In the general Directions glven by the Charity Commlsslon under Sertlon 145{5)(b) of the Charities Act, and to stste whether parti(xJlar rnatters have come to rny attentson" My examinatton was carried out in accordance wlth the general Dlrectlons gtven by the Charity Commission under Section 145(51(b} of the Act. The examlnatlon Indudes a revlew of the accountlng records kept by the u3a ad a comparlson of the accounts with those records. It also Includes considering any unusual items or disdosures In the accounts and seeking explanations from you as trustees concerning any such Matters. The prOureS undertaken do not provlde all the evidence that would be required in an audlt, and consequently no opinion Is given as to whether the accounts present a 'true and fairf view. and the report Is limited to those matters set out In the statement below. In connectfon wlth my examlnatlon, no rnatter has corne to my attention. Whlch glves me reasonable cause to belleve that In any materlal spect the requirements: To keep accountlng records in accordan with section 130 of the Act. and To prepare accounts which accord wlth the accountlng records and comply wlth the requirements of the Act and Regulations have not been met, or To whlch. in my opinion. attentlon should be drawn, In order to enable a proper under5tandlng of the accnunts be Teached. Ba8ls of Independent oxamlner's 8tatomont Independent examlnar's statement signed: Date: l O Name:
Tonbridge U3A Sraten?eni ofAcfivifies on IheA¢counlS for Ihe curfeni yeaf [0 31s1 March 2024 202314 Advancé 202314 Adv or ofs Receipts Receipts Payments Payments 202314 Balance 2022,3 Balance GeneralFunds Subscriptions Gift Aid ffom HMRC Interest & Don31ions Affiliation Fee Third Age Twst Newsleiters dc. Meeiings Newsleitef Pfinting Nthvsleitef pOage Committee Expenses Study Days (net) Website & othef IT Organseis. lunches Bank charges Beacon 2024,5evenls 17.947 1>39 17.947 2.539 18,183 2.502 4.872 3.179 2.867 4.607 1.299 515 119 4.872 .3.179 76 933 -225 .2.928 -2.160 -36 -1.67J .661 4.607 -1.299 -515 1260 1,230 -1216 SUB.TOTAL 20.486 20.526 705 Central events 2023 4 Barn Datte Quiz Night chrirna$. Alice 20245 345 395 146 249 763 1.020 .257 345 Theatre group 2023,4 Aspects of Love Operation Mincerneat Sound of Ilusic The Great Gatsby Moulin Rouge Harnnet Witness fof the Prose110 Madam Butterfly D(op Ihe Dead Donkey (IZ.'6:24) -76 250 590 2.880 1.232 1.350 990 700 810 1,232 1.350 990 700 .35 455 8.&)2 8.791 435 .76 Travel Team 2023 4 Wfesi Park Cambridge Wallonia Saville Gardens Greeniyich Nymans The Rodings Winchestef Betteshangef St Albans Sundry exp Wirnbledon Tennis (04,'111241 Sifatford S3ye105.D9,?41 415 1,185 1.405 2,951 2.826 1,111 107 2,597 1041 872 2.943 152 2996 825 2,194 1.211 91 183 2,342 1.458 247 -91 1816 1.188 150 18.995 2,816 17,615 1,338 1J80 415 Other groups Industrtal Heritage Pickleball Mahjong 1.234 1.103 450 1,250 56 .147 2,393 1,756 637 SU8.TOTAL 30.953 1816 29,182 1,770 OVERALL TOTAL 51,439 2,816 49,71 1498 3J49
Balance Sheet to 37st March 2024 31st March 2023 Bank Accouiits Lloyds Standing Orders Mc Travel Team Cash in Hand Industrial Heritage 36,264 5.121 5,470 26,938 76 933 225 64 Assets 46.919 27.641 Plus: Debtors (see below) Less: Creditors (see below) 2.991 126 29,085 Represented by: General Funds, brought forward Movement in year 44.657 1,032 47,308 3.349 General Funds, carried forward 45.689 44.657 Debtors Payments in advance Hall Hire IApr- Nov 24} Travel Team: Stratford Saye 933 100 150 Theatre Group: The Greal Gatsby Operation Mincemeat Drop the dead donkey 880 590 455 Third Age Matters Pickleball 76 147 1.761 7570 Creditors Receipts In advance Travel Team: Wlmbledon Industrial & Engineering History Sub-total 106 1.628 2.412 106 Outstanding payments Travel Team Unpresented cheques Newsletter postage Journal Pri,ryting 275 79 225 20 Total Creditors 2.991 106 1,188 Slgned on behalf of the Tonbrfdgo U3A Lionel Shields (Chairman) Date: ............ . . .. .. Elise Goldstone IHon Trea8urer). Date:. ......