**Annual Accounts** _for the year to the 31st March 2023_
_Registered Charity Number: 1083175_
## **Trustees**
Frani Hoskins _(Chairman)_ Lionel Shields _(Vice Chairman)_ Dennis Keley _(Treasurer)_ Rosemary Martin _(Secretary)_ Miriam Crundwell _(Membersh_ ip Secretary) Jan Dixon _(Groups)_ Chris Jarman _(Events Team)_ David Perry _(Tonbridge u3a Journal)_ Margaret Pavlidis _(Travel Team)_ David Bell ( _IT)_ David Johnson _(Publicity)_ Melanie Battell _(Additional Member)_
## **Bankers**
Lloyds TSB, 58 Mount Pleasant Road, Tunbridge Wells TN1 1RP
**Independent Examiner**
Mr M Sellen
## **Trustee’s Report**
Tonbridge u3a is a non-profit making charity registered by the Charity Commission as a private association run solely for the benefit of its members. It is affiliated to the Third Age Trust, a central organisation that gives assistance and advice, facilitates insurance and develops the interests of u3as throughout the country. Tonbridge u3a is autonomous, regulated by a self perpetuating board of trustees. At the end of the year the membership totalled 1230.
Tonbridge u3a is financed by membership fees that have been calculated to cover general and administrative costs and provide a small surplus to meet the requirements of the Charity Commissioners. Gift Aid is collected from HMRC on behalf of its taxpaying members. The accounts are examined by an Independent Examiner and are reported annually to the Commission.
Tonbridge u3a's organisation provides a Public Benefit by informing and servicing its members in several different ways. In normal years, a lecturer is hired for one meeting in each month in a hall of sufficient size to accommodate all wishing to attend, this years meeting have been held on Zoom and at The Angel Centre. There are approximately 100 interest groups and in normal years, organising over 70 events each month. Generally groups meet monthly, usually in a home, to share interests, to develop skills, and to be entertained, but this year these meetings have, sometimes, had to be cancelled due to the pandemic. Each group is selffunding, and makes charges as appropriate to cover direct costs. A journal is distributed monthly to all members, either by post, hand delivery, or by e-mail, giving full details of all events. Additional events, together with a Theatre Group, organised centrally are open to all u3a members in a normal year.
The Management Committee of up to twelve trustees meets every two months. Each trustee reports on one area of responsibility. Minutes are kept. As last year, Trustees are unpaid apart from the reasonable expenses incurred in the course of their Committee
work, and reimbursement for food, drink etc purchased for centrally – organised events. There are no transactions with Related parties (last year: None).
## **Risks**
Tonbridge u3a has public liability insurance, but members are advised to accept responsibility for their own insurance. The insurers may extend third party liability cover to guests, but they reserve the right not to do so. The Trustees consider the charity to be Going Concern and that there is sufficient working capital to cover all risks that the Charity may encounter.
Our reserves at the end of the year were £44,657 which equates to 29 months of expenditure (last year: 29 months). This is higher than our policy of 3-6 months.
## **Bank Accounts**
Two Lloyds Bank Accounts are used: a Current Account and a Standing Order Account.
A Travel Team plans and administers monthly coach outings and occasional continental holidays. This year, a holiday was organised to South Wales and there were some 'day out' outings. The Travel Team use a separate account at Lloyds Bank, which is examined separately and subsequently incorporated in the overall u3a accounts.
Independent Examinerfs Report to the Trustees of Tonbridge u3a
||**Tonbridge u3a**|**Tonbridge u3a**|
|---|---|---|
|_Statement of Activ_|_ities on the Accounts for the year to 31st March 2023_||
||||
||**2022/23**
**Advance**
**2022/23**
**Advance**
**2022/23**|**_2021/22_**|
||**Receipts**
**Receipts**
**Payments**
**Payments**
**Balance**|**_Balance_**|
|**_General Funds_**|£
£
£
£
£|_£_|
|Subscriptions
1|18,415
232
18,183|_17,465_|
|Gift Aid
2|2,502
2,502|_2,540_|
|Interest & Donations
3|||
|Affliation Fee
4|4,904
-4,904|_-4,207_|
|Third Age Trust Newsletters et 5|2,928
-2,928|_-2,697_|
|Meetings
6|2,160
-2,160|_-2,201_|
|Newsletter printing
7|3,646
-3,646|_-3,157_|
|Newsletter postage
8|1,821
150
-1,671|_-1,222_|
|Committee Expenses
10|661
-661|_-844_|
|Study Days
9|0|_-100_|
|Website & other IT
11|205
-205|_-1,083_|
|Organisers' lunches
12|629
-629|_0_|
|u3a Beacon System|1,216
-1,216|_-1,202_|
|**SUB-TOTAL**|20,917
0
18,402
150
2,665|_3,292_|
||||
|**_Social activities_**|||
|**Central functions**|||
|_2020-21 events_||_0_|
|Defbrillation||_-12_|
|Quiz Night 17 Feb 2022||_120_|
||||
|French Dance|192
234
-50
-92||
|Cream Tea|592
500
92||
|Xmas Social|700
290
410||
|Games Afternoon|48
113
-65|_0_|
||1,532
0
1,137
-50
345|108|
||||
|**Theatre group**|||
|_Prior Year shows_||_0_|
|Cinderella (11/5/22)|1,067
-1,185
-118||
||||
|Chichester Festival (11/08/22)|2,660
_2,618_
42||
|Upstart Crow (12/10/22)|675
_675_
0||
|To Kill a Mocking Bird (25/1/23)|550
_550_
0||
|Jersey Boys (9/2/23)|790
_790_
0||
|Valley of Fear (19/04/23)|650
_650_
0||
|The Great Gatsby (18/5/23)|_880_
880
0||
|Operation Mincemeat (6/06/23)|_590_
590
0||
||||
||6,392
0
6,753
285
-76|_0_|
||||
|**Travel Team**|||
||||
|South Wales|1,488
1,460
28||
|Wisley Gardens|1,275
1,275
0||
|Knebworth|2,058
2,054
4||
|Waterperry|1,273
1,255
18||
|Thanet|2,070
2,022
48||
|Houghton & Winchester|1,332
1,287
45||
|Brooklands|1,344
1,343
1||
|Canterbury|944
837
107||
|Sheppey/S of Sixties|2,700
2,699
1||
|Fishbourne|2,204
1,883
321||
|Sundry Expenses|158
-158||
||16,688
0
16,273
0
415|_101_|
|**Other groups**|||
|Other groups|0|_0_|
||||
||0
0
0|_0_|
|**SUB-TOTAL**|**24,612**
**0**
**24,163**
**235**
**684**|_209_|
||||
|**OVERALL TOTAL**|**45,529**
**0**
**42,565**
**385**
**3,349**
_3,501_||
Tonbridge u3a
Tr Tewn
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