Mr R Saffery The Garden Gate Project Ltd. c/o 41 Warten Road Ramsgate Kent CT11 8BJ
PRIVATE & CONFIDENTIAL
Our Ref: AC/SB/G260
9 December 2021
Dear Mr Saffery,
The Garden Gate Project Ltd. - Accounting period ended 31 March 2021
Further to the completion of the accounts the following documents have been uploaded for your review:
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The financial statements of the Charity for the accounting period ended 31 March 2021. I shall be grateful if you will check the figures and, if you are happy that they are accurate, then please mark the accounts as approved by the Board of Trustees.
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As this completes our work for this year, a note of our charges for your kind attention in due course.
If you have any queries in relation to the above or any other matter, please do not hesitate to contact me or Kira Debling.
Yours sincerely
Andrew Cannon
INVOICE
The Garden Gate Project Ltd 41 Warten Road RAMSGATE Kent CT11 8BJ GBR
Invoice Date Spurling Cannon 9 Dec 2021 424 Margate Road Account Number Ramsgate G260 England CT12 6SJ Invoice Number INV-51049 UNITED KINGDOM 01843 848383 VAT Number 825666895
| Description | VAT Amount GBP |
|---|---|
| Independent examination and charity accounts to 310321 | 20% 1,000.00 |
| Subtotal 1,000.00 TOTAL VAT 200.00 |
|
| TOTAL GBP 1,200.00 |
Due Date: 23 Dec 2021
Credit/Debit card payments accepted
BACS payments direct to:
Spurling Cannon Ltd Account No: 32840160 Sort Code: 30-96-93
Please use your account/invoice number as a reference
Cheques to be made payable to 'Spurling Cannon Limited'
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Company Registration No: 04887524. Registered Office: 424 Margate Road, Ramsgate, England, CT12 6SJ, United Kingdom.
REGISTERED COMPANY NUMBER: 03753908 (England and Wales) REGISTERED CHARITY NUMBER: 1082954
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
THE GARDEN GATE PROJECT LTD.
Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ
THE GARDEN GATE PROJECT LTD.
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | to | 6 |
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
THE GARDEN GATE PROJECT LTD.
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
a. POLICIES AND OBJECTIVES
The objectives of the Charity are to promote the preservation and safeguarding of mental health and the relief of persons suffering from mental disorders in association with the National Association of Mental Health. The charity also provides support for adults with learning disabilities. The Trustees have an agreement with Kent County Council to provide day support services.
b. ACTIVITIES FOR ACHIEVING OBJECTIVES
Our funding comes from the Garden Gate facility in Cliftonville. This now runs with regards to direct payments and outside resources ie. private donations, fund raising and grant applications.
ACHIEVEMENT AND PERFORMANCE
a. KEY FINANCIAL PERFORMANCE INDICATORS
As an organisation, when reviewing the activities we currently undertake, we consider activities that reflect two needs - those of the service participant and those of the charity.
The charity has endeavoured to operate services which are purposeful for those who participate, striving to improve well-being and the fulfilment of some aspirations of participants, whilst aiming to become a self-sufficient charity in a declining economic climate.
b. REVIEW OF ACTIVITIES
The Garden Gate, in common with virtually all organisations, has faced unprecedented financial challenges this year due to the global pandemic. The pandemic has resulted in an inevitable drop in annual income. Operational income, donations, fund raising and daycare income reduced in the year by over £25,000. Despite this, the Garden Gate still managed to generate profits for the year in excess of £2,000 leaving the Garden with total reserves of £137,654. It therefore remains well placed to continue operating for the foreseeable future.
Given this reduced income, how has the Garden Gate still managed to generate a surplus for the year? Essentially, this is because of two reasons: 1. The Garden Gate has successfully accessed the government furlough scheme for employees which has generated £6,000 meaning that the overall wage bill decreased by approximately £2,000 for the year. 2. Operational costs have reduced in the year - by approximately £23,000 - virtually cancelling out the drop in operational income. In particular, there was a reduction in the cost of subcontractors of £11,000.
Other savings have occurred as a direct result of the Garden being closed or not being able to operate as normal. For example, we have not been able to host fundraising events such as the annual Music Day. Whilst this has led to reduced income - and the overall effect is negative for the Garden - it has also resulted in reduced expenditure on these events. During the year the Garden has spent approximately £5,700 increasing the indoor space at the Garden to enable greater social distancing. These costs include £3,496 on the purchase of a wood burner. Furthermore, the Garden has earmarked funding (from the Global Giving Fund) of £4,357 to enable the purchase of solar panels. In summary, the Garden has not only successfully weathered the financial effects of the pandemic, it has even managed to generate a modest profit leaving the Garden with substantial reserves.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03753908 (England and Wales)
Registered Charity number
1082954
Page 1
THE GARDEN GATE PROJECT LTD.
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
Registered office
424 Margate Road Westwood Ramsgate Kent CT12 6SJ
Trustees
Ms V M Baker P J Easter (resigned 28.7.20) N M Batterbee Ms S L Bigg T J Clarke (resigned 5.4.21) Ms A L Nichols R Saffery K Harrison J Nestling
Independent Examiner
Andrew Cannon FCCA Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ
Approved by order of the board of trustees on 17 December 2021 and signed on its behalf by:
R Saffery - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE GARDEN GATE PROJECT LTD.
Independent examiner's report to the trustees of The Garden Gate Project Ltd. ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Cannon FCCA Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ
Date: .............................................
Page 3
THE GARDEN GATE PROJECT LTD.
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 78,906 Other trading activities 2 7,057 Total 85,963 EXPENDITURE ON Raising funds 53,617 Charitable activities Events 28,842 Other - Total 82,459 NET INCOME/(EXPENDITURE) 3,504 Transfers between funds 11 750 Net movement in funds 4,254 RECONCILIATION OF FUNDS Total funds brought forward 128,489 TOTAL FUNDS CARRIED FORWARD 132,743 |
Restricted funds £ - - - 690 745 - 1,435 (1,435) (750) (2,185) 7,120 4,935 |
2021 Total funds £ 78,906 7,057 85,963 54,307 29,587 - 83,894 2,069 - 2,069 135,609 137,678 |
2020 Total funds £ 98,417 14,568 |
|---|---|---|---|
| 112,985 62,416 46,153 340 |
|||
| 108,909 | |||
| 4,076 - |
|||
| 4,076 131,533 |
|||
| 135,609 |
The notes form part of these financial statements
Page 4
THE GARDEN GATE PROJECT LTD.
BALANCE SHEET 31 MARCH 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 3,277 CURRENT ASSETS Debtors 8 1,005 Cash at bank and in hand 130,293 131,298 CREDITORS Amounts falling due within one year 9 (1,832) NET CURRENT ASSETS 129,466 TOTAL ASSETS LESS CURRENT LIABILITIES 132,743 NET ASSETS 132,743 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted funds £ 558 - 4,377 4,377 - 4,377 4,935 4,935 |
2021 Total funds £ 3,835 1,005 134,670 135,675 (1,832) 133,843 137,678 137,678 132,743 4,935 137,678 |
2020 Total funds £ 1,332 6,866 134,769 141,635 (7,358) 134,277 135,609 135,609 128,489 7,120 135,609 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 5
continued...
THE GARDEN GATE PROJECT LTD.
BALANCE SHEET - continued 31 MARCH 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 17 December 2021 and were signed on its behalf by:
R Saffery - Trustee
The notes form part of these financial statements
Page 6
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery - 25% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| Fundraising events Other incoming resources Furlough income |
2021 £ - 1,144 5,913 7,057 |
2020 £ 11,718 2,850 - |
|---|---|---|
| 14,568 |
continued...
Page 7
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 993 | 2,944 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Operational staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 84,581 Other trading activities 14,568 Total 99,149 EXPENDITURE ON Raising funds 53,628 Charitable activities Events 45,408 Other 340 Total 99,376 NET INCOME/(EXPENDITURE) (227) RECONCILIATION OF FUNDS Total funds brought forward 128,716 |
2021 4 Restricted funds £ 13,836 - 13,836 8,788 745 - 9,533 4,303 2,817 |
2020 4 Total funds £ 98,417 14,568 |
|---|---|---|
| 112,985 62,416 46,153 340 |
||
| 108,909 | ||
| 4,076 131,533 |
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
continued...
Page 8
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||
| fund | funds | funds | ||||
| £ | £ | £ | ||||
| TOTAL FUNDS CARRIED FORWARD | 128,489 | 7,120 | 135,609 | |||
| 7. | TANGIBLE FIXED ASSETS | |||||
| Plant and | ||||||
| machinery | ||||||
| £ | ||||||
| COST | ||||||
| At 1 April 2020 | 13,521 | |||||
| Additions | 3,496 | |||||
| At 31 March 2021 | 17,017 | |||||
| DEPRECIATION | ||||||
| At 1 April 2020 | 12,189 | |||||
| Charge for year | 993 | |||||
| At 31 March 2021 | 13,182 | |||||
| NET BOOK VALUE | ||||||
| At 31 March 2021 | 3,835 | |||||
| At 31 March 2020 | 1,332 | |||||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||||
| 2021 | 2020 | |||||
| £ | £ | |||||
| Prepayments | 1,005 | 967 | ||||
| Accrued income | - | 5,899 | ||||
| 1,005 | 6,866 |
continued...
Page 9
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| Bank loans and overdrafts (see note 10) Social security and other taxes Accrued expenses |
2021 £ - 632 1,200 1,832 |
2020 £ 5,899 259 1,200 |
| 7,358 |
10. LOANS
An analysis of the maturity of loans is given below:
| 2021 | 2020 | ||
|---|---|---|---|
| £ | £ | ||
| Amounts falling due within one year on demand: | |||
| Bank overdrafts | - | 5,899 |
11. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds KCC Wood Burner Fund Bike Club Global Giving Fund TOTAL FUNDS Net movement in funds, included in the above are as Unrestricted funds General fund Restricted funds KCC Wood Burner Fund Global Giving Fund TOTAL FUNDS |
At 1/4/20 £ 128,489 1,322 750 5,048 7,120 135,609 follows: |
Net movement in funds £ 3,504 (744) - (691) (1,435) 2,069 Incoming resources £ 85,963 - - - 85,963 |
Transfers between At funds 31/3/21 £ £ 750 132,743 - 578 (750) - - 4,357 (750) 4,935 - 137,678 Resources Movemen expended in funds £ £ (82,459) 3,504 (744) (744 (691) (691 (1,435) (1,435 (83,894) 2,069 |
At 31/3/21 £ 132,743 578 - 4,357 |
At 31/3/21 £ 132,743 578 - 4,357 |
|---|---|---|---|---|---|
| 4,935 | |||||
| 137,678 | |||||
| (1,435 | |||||
| 2,069 |
continued...
Page 10
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds KCC Wood Burner Fund Bike Club Global Giving Fund TOTAL FUNDS |
At 1/4/19 £ 128,716 2,067 750 - 2,817 131,533 |
Net movement in funds £ (227) (745) - 5,048 4,303 4,076 |
At 31/3/20 £ 128,489 1,322 750 5,048 |
|---|---|---|---|
| 7,120 | |||
| 135,609 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds KCC Wood Burner Fund Global Giving Fund Green Commute Scheme TOTAL FUNDS |
Incoming resources £ 99,149 - 7,937 5,899 13,836 112,985 |
Resources Movement expended in funds £ £ (99,376) (227 (745) (745 (2,889) 5,048 (5,899) - (9,533) 4,303 (108,909) 4,076 |
Resources Movement expended in funds £ £ (99,376) (227 (745) (745 (2,889) 5,048 (5,899) - (9,533) 4,303 (108,909) 4,076 |
|---|---|---|---|
| 4,303 | |||
| 4,076 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds KCC Wood Burner Fund Bike Club Global Giving Fund TOTAL FUNDS |
At 1/4/19 £ 128,716 2,067 750 - 2,817 131,533 |
Net movement in funds £ 3,277 (1,489) - 4,357 2,868 6,145 |
Transfers between funds £ 750 - (750) - (750) - |
At 31/3/21 £ 132,743 578 - 4,357 |
|---|---|---|---|---|
| 4,935 | ||||
| 137,678 |
continued...
Page 11
THE GARDEN GATE PROJECT LTD.
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 185,112 | (181,835) | 3,277 |
| Restricted funds | |||
| KCC Wood Burner Fund | - | (1,489) | (1,489) |
| Global Giving Fund | 7,937 | (3,580) | 4,357 |
| Green Commute Scheme | 5,899 | (5,899) | - |
| 13,836 | (10,968) | 2,868 | |
| TOTAL FUNDS | 198,948 | (192,803) | 6,145 |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
Page 12
THE GARDEN GATE PROJECT LTD.
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Daycare income Other trading activities Fundraising events Other incoming resources Furlough income Total incoming resources EXPENDITURE Raising donations and legacies Wages Social security Other trading activities Purchases Tools and equipment Maintenance Charitable activities Insurance Events Postage and stationery Subcontractors Depreciation of tangible fixed assets Support costs Management Sundries Human resources Training Total resources expended Net income |
2021 £ 8,085 - 70,821 78,906 - 1,144 5,913 7,057 85,963 41,678 3,642 45,320 3,613 1,024 4,181 8,818 1,302 555 500 23,385 993 26,735 3,021 - 83,894 2,069 |
2020 £ 2,351 13,836 82,230 |
|---|---|---|
| 98,417 11,718 2,850 - |
||
| 14,568 | ||
| 112,985 36,940 4,569 |
||
| 41,509 12,676 1,455 5,545 |
||
| 19,676 1,157 4,715 680 34,393 2,945 |
||
| 43,890 3,494 340 |
||
| 108,909 | ||
| 4,076 |
This page does not form part of the statutory financial statements
Page 13