Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1st January 2023 To 31st December 2023
Section A Reference and administration details
| Charity name Other names charity is known by Registered charity number (if any) Charity's principal address |
THE HERSHAM COMMUNITY TRUST |
THE HERSHAM COMMUNITY TRUST |
|---|---|---|
N/A |
||
| 1082895 | ||
Up to 31.8.23 – Hersham Community Centre, KT12 4BJ |
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| From 1.9.23 – 33 Vaux Crescent, | ||
| Hersham, Surrey | ||
| Postcode | KT12 4HE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Brenda Green | Treasurer | All Trustees appointed by | ||
| Clive Royston Green | Chairman | Trustee Resolution | ||
| TerryDuhig | ||||
| Freddie Spence | ||||
Corporate trustees N/A
Name of trustees holding title to property belonging to the charity N/A Funds held as custodian trustees on behalf of others N/A
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March 2012
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Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed dated 13 September 2000 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by resolution of the existing Trustee body Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the purposes of the charity as set out in its governing document
To provide and assist in the provision of facilities for the recreation and other leisure time occupation of the inhabitants of Elmbridge and the surrounding area in the interests of social welfare and with the object of improving their condition of life.
The charity assists in provision of facilities for recreation and other social activities in the interest of social welfare and improving the condition of life of residents of the local area Summary of the main The period to 31.8.23: activities undertaken for the For nearly 24 years the Charity operated and managed a Community public benefit in relation to Centre in the village of Hersham for the benefit of the local community, those purposes, in particular, facilitating its use by local groups and charities to provide social and the activities, projects or welfare activities for the benefit of the local community. The current services identified in the lease on the property ended on 31.8.23 accounts. From 1.9.23: The Charity will continue in operation and, if it is not possible to provide other premises, it will seek alternative ways to operate by widening or changing its objectives focussing on facilitating small scale projects or activities for the benefit of the local community. To achieve this the Trust will be seeking advice and guidance from the Charity Commission on adapting its purposes (objects) through making grants. _____
Include within this section the statement confirming whether The Charity Trustees have complied with their duty to have due regard to the trustees had regard to the the guidance on public benefit published by the Charity Commission in guidance issued by the exercising their powers or duties. Charity Commission on public benefit.
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March 2012
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Additional information (Optional) You may choose to include further statements, where relevant, about:
A considerable contribution has been made by volunteers:
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policy on grantmaking;
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policy on social investment including program related investment;
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contribution made by volunteers.
The charity has no paid staff and has relied on Trustees and helpers to manage the day to day running of the Community Centre particularly in regard to the upkeep of the grounds, and cleaning and maintenance of the building – repairs and renewals.
We anticipate that there will continue to be an input from volunteers.
- other
Section D Achievements and performance
The charity, which is managed by a trustee body, assisted in providing facilities for recreation, leisure and other activities for and of benefit to the local community. Up to end August 2023, the main activity of the Charity was operating and managing a Community Centre in the village of Hersham which was used by various community groups including a regular Cinema Club attended by older members of the community and an inclusive judo group helping youngsters with all types of disability. The permanent endowment of the Charity consists of the sum of £1,000 and it had taken leases on the Community Centre (the last one being for a 20yr period). The buildings are sited on land leased from The Waltonon-Thames Charity. The current 20 yr lease remained in effect until 31.8.23 when, under the terms of the lease, the buildings reverted to the landowner, Walton-on-Thames Charity. Efforts were made during 2022/23 to obtain a new lease or extension of the current lease on that property. This included the submission of an application in August 2022 as part of a competitive tendering process. The Trust was informed by Walton-on-Thames Charity in November 2022 that the application for a new lease had not been successful as the purposes of the Trust did not fall within its current criteria. The Trust therefore complied with the request to vacate the premises on 31 August 2023. The Charity is now seeking alternative ways to operate for community benefit by focussing its purposes on supporting local groups and charities and small-scale projects which will benefit the local community. To achieve this the Trust is now seeking advice and guidance from the Charity Commission on whether we need to amend or change the “objects” and/or add to the existing powers. The Charity’s Receipts for the year 2023 consisted of:1) Hire fees of £2,883 received from the letting out of the Centre to local groups and individuals for various activities in furtherance of the aims of the Charity (activities to end of August 2023). 2) Donations totalling £120,030. Of this, £120,000 funding was donated by The Hersham Village Society. Payments in 2023 consisted of the operational costs of the Centre and general running costs of the Charity. The main items of running/operational expenditure were the services (mainly electricity) and insurance and costs associated with the clearance of the buildings at end of lease. Total Payments £11,551. The Charity has not employed any paid staff during the year. Unrestricted funds of the Charity are now £121,820 at the end of the year (£10,458 at end of previous year), together with the permanent endowment of £1,000.
The charity, which is managed by a trustee body, assisted in providing Summary of the main facilities for recreation, leisure and other activities for and of benefit to the achievements of the charity local community. Up to end August 2023, the main activity of the Charity during the year, identifying was operating and managing a Community Centre in the village of the difference the charity’s Hersham which was used by various community groups including a work has made to the regular Cinema Club attended by older members of the community and circumstances of its an inclusive judo group helping youngsters with all types of disability. beneficiaries and any wider The permanent endowment of the Charity consists of the sum of £1,000 benefits to society as a whole and it had taken leases on the Community Centre (the last one being for a 20yr period). The buildings are sited on land leased from The Waltonon-Thames Charity. The current 20 yr lease remained in effect until 31.8.23 when, under the terms of the lease, the buildings reverted to the landowner, Walton-on-Thames Charity. Efforts were made during 2022/23 to obtain a new lease or extension of the current lease on that property. This included the submission of an application in August 2022 as part of a competitive tendering process. The Trust was informed by Walton-on-Thames Charity in November 2022 that the application for a new lease had not been successful as the purposes of the Trust did not fall within its current criteria. The Trust therefore complied with the request to vacate the premises on 31 August 2023.
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Section D Achievements and erformance p
Additional information (Optional) You may choose to include further statements where relevant about:
Achievements against objectives set
Performance of fundraising activities against objectives set
Investment performance against objectives
Other
Section E Financial review
| Review of the charity’s financial position at the end of the period Statement explaining the policy for holding reserves stating why they are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern |
The Trust received a donation of £120,000 during 2023. The cash funds at end of year are £122,820 (including the permanent endowment of £1,000). The Charity will now aim to support local community projects and community groups and charities. ________ We are a small Charity, with few overheads and no paid staff. Our policy is to hold sufficient funds in reserve to meet a minimum of 6 months operating costs. ________ Cash funds (reserves) at end of year are £122,820 (including the permanent endowment of £1,000). _____________ N/A ________ N/A ________ N/A |
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Additional information (Optional)
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You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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investment policy and objectives including any social investment policy adopted.
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A description of the principal risks facing the charity
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Other
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
C.R. Green Signature(s) B.E.Green CLIVE ROYSTON GREEN Full name(s) BRENDA EILEEN GREEN Position (eg Secretary, Chair, etc) Treasurer Chairman Date August 2024
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Charity Name No (if any) THE HERSHAM COMMUNITY TRUST 1082895 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/01/2023 31/12/2023
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 2,883 - 120,030 - - - - 122,913 - - - 122,913 9,914 1,219 285 133 - - - - - 11,551 - - - 11,551 111,362 - 10,458 121,820 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1,000 1,000 |
Total funds to the nearest £ 2,883 - 120,030 - - - - - 122,913 - - - 122,913 9,914 1,219 285 133 - - - - - 11,551 - - - 11,551 111,362 |
Total funds to the nearest £ 2,883 - 120,030 - - - - - 122,913 - - - 122,913 9,914 1,219 285 133 - - - - - 11,551 - - - 11,551 111,362 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| CommunityCentre Hire Fees | 2,883 | 4,284 | ||||
| - | - | |||||
| Grants & Donations | 120,030 | - | ||||
| - | ||||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
122,913 | 4,284 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| 4,284 | ||||||
| CommunityCentre RunningCosts | 9,914 | 9,816 | ||||
| Centre Maintenance/Repairs/Renewals | 1,219 | 1,551 | ||||
| Grounds Maintenance | 285 | 710 | ||||
| Insurances | 133 | 664 | ||||
| Licences(PRS/PPL) | - | - | ||||
| Office overheads/admin/sundries | - | - | ||||
| Centre BuildingRenovation | - | - | ||||
| Donations to local organisations etc. | - | - | ||||
| Fund-RaisingCosts | - | - | ||||
| **Sub total ** | 11,551 | 12,741 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| 12,741 | ||||||
| 111,362 | - | - | 111,362 | - 8,457 | ||
| - | - | - | - | - | ||
| 10,458 | - | 1,000 | 11,458 | 19,915 | ||
| 121,820 | - | 1,000 | 122,820 | 11,458 |
CCXX R1 accounts (SS)
25/10/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank Current Account Details Details Details C.R. GREEN Signature B E GREEN |
Unrestricted funds Restricted funds to nearest £ to nearest £ 121,820 - - - - - 121,820 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Brenda Eileen Green Clive Royston Green |
Endowment funds to nearest £ |
| 1,000 | |||
| - | |||
| - | |||
| 1,000 | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
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| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| B E GREEN | Brenda Eileen Green | 01-Aug-24 | |
| C.R. GREEN | Clive Royston Green | 01-Aug-24 |
CCXX R2 accounts (SS)
25/10/2024
2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee81 members of THE HERSHAM COMMUNifi TRUST On accounts for the year ended Charity no (rfany 31 DECEMBER 2023 1082895 Set out on pagos ONE Lncl¥oe ir¥ I report to Ihe Iruslees on my exarnination of the accounts of the above charity ('the Trust") for the year ended 3111212023. Rasponsibllitios and As the charity trustees of the Trust, you are responsible for the preparation baslg of report of the accounts in accordance with the requirements of the Chanties Ad 2011 rthe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 oflhe 2011 Ad and in carying out my examination, I have followed the applicabl8 Directions giv8n by th8 Charity Commission under section 145151(bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent •xaminerfs 8tstement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Slgned: Dale: 1210912024 Name: Margaret H Aldridge Relevant professlonal quallfication(s) or body Ilf any): Director, MHS Bookk88ping Services Ltd Address: 7 Gavell Road Cobham, Surrey KT11 1AL Section B Disclosure Only Complete rf th8 8xaminer needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER O¢tob•r 2018