Charity Registration Number: 1082841 Company Registration Number: 4025310
## **Communitywise**
**Trustees' Report and Accounts**
**For the year ended**
**31 March 2021**
## **Communitywise Contents**
||Page|
|---|---|
|Legal and administrative information|1|
|Trustees' report|2 - 4|
|Examiner's unqualified report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 - 14|
## **Communitywise Legal and administrative information**
|Trustees|Miss C Winter|
|---|---|
||Mr P Carter|
||Mr M Relf|
||Mr J Ayres (resigned 31 March 2021)|
||Mrs S J Medway|
||Mr T P Jackson|
||Mrs S Relf|
|Secretary|Mrs S Relf|
|Chief Executive|Mrs M R Figgest (to 31 August 2020)|
|Charity Number|1082841|
|Company Number|4025310|
|Registered Office|The Communitywise Community Centre|
||Ocklynge Road|
||Eastbourne|
||East Sussex|
||BN21 1PY|
|Reporting Accountants|Maiden Accountancy Services|
||95 Seaside Road|
||Eastbourne|
||E Sussex|
||BN21 3PL|
|Bankers|Co operative Bank|
||PO Box 250|
||Delf House|
||Southway|
||Skelmersdale|
||WN8 6WT|
|Solicitors|Lawson Lewis Blakers|
||11 Hyde Gardens|
||Eastbourne|
||East Sussex|
||BN21 4PP|
Page 1
## **Communitywise Trustees' report**
The trustees present their report and financial statements for the period ended 31 March 2021.
## **Governance Structure and Management**
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
Community Wise became a registered charity in the year 2000 upon relinquishment by the YWCA of Great Britain. The community premises opened in 1965 as the Eastbourne YWCA. The charitable work started then was taken over by Community Wise and the freehold of the premises was purchased. Long engagement with the community, goodwill, experience, local knowledge and support provide social capital that has huge value.
## **Officer of Charity**
Mrs M R Figgest Chief Executive to 31 August 2020
## **Trustees**
The trustees, who are also the directors for the purpose of company law, who served during the year were:
Miss C Winter Chairman Mr P Carter Mr M Relf Mr J Ayres (resigned 31 March 2021) Mrs S J Medway Mr T P Jackson Mrs S Relf
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
Fourteen trustee meetings were held during the year, including an Annual General Meeting at which the accounts and report of the previous year were received and adopted.
Currently the General Committee responsible for the day to day oversight and development of Community Wise is the Trustee body.
A partnership with Living Stones Community Church has been established.
Page 2
## **Communitywise Trustees' report (continued)**
## **Review of activities**
## **Objects of the charity**
The object of Community Wise is to facilitate vibrant community life for all through Christian faith in action. During the year 2020-2021 Community Wise was closed for nine out of twelve months due to Government legislation in response to the spread of Covid 19. Essential staff redundancies were completed in August. The premises were made Covid-secure and the charity shop was re-ordered and re-organised. Community Wise then re-opened on a very limited basis during September, October and December, opening the charity shop part-time, holding four Village Markets and hosting four twelve step programmes. Doors were closed once again from January to March 2021.
From April to July 2020 a telephone contact scheme was established to support some of the most vulnerable and isolated members of the community following the sudden lockdown. Volunteers were recruited and regular phone calls were made to ‘keep in touch’ with those who indicated that they would appreciate the service. Other local agencies referred clients to the scheme. This enabled over 70 vulnerable adults to be contacted either daily or weekly throughout the first lockdown period.
The Trustees met regularly throughout the year to monitor the financial situation, to keep abreast of Government guidelines, to maintain administration processes and maintain the property. Closure of the Centre meant that all sources of income dried up. Government and other grant sources and donations from supporters have helped maintain the solvency of the charity during the pandemic.
## **Premises**
Since 2005/06, in annual stages, the premises have been renovated, repaired and modernised, including making them wheel-chair accessible. The refurbishment and renovation of a play area with wasted land at the rear of the property had been a longstanding ambition. The area was in a dilapidated condition and deteriorating. Work to resurface the play area and create two new larger rooms was completed in June 2017. These improvements enhanced and added much needed flexibility to the facilities. 42 solar panels continue to provide energy both to Community Wise and the national grid. Regular decorating and maintenance have kept the premises in sound condition.
## **Reserves**
The Trustees operate a two months reserve policy. These have been maintained during the year. Plans to raise this to three months will be implemented as funds permit.
## **Covid 19 and Future Plans**
Looking forward to 2021-22 the Trustees plan to rebuild and renew its services to the local community, supporting foundations and giving hope in life, as Government guidelines and opportunities allow. The Trustees are planning to upgrade the computers and infrastructure for WiFi in the coming year and develop an improved online presence.
## **Financial Review**
The charity incurred a deficit on its unrestricted fund in the year of £10,967 compared to a deficit of £7,887 in the previous year. Part of the deficit is as a result of the ongoing depreciation of historic improvements, which the charity has retained sufficient reserves to cover, and the remainder is due to the loss of revenue arising from the ongoing pandemic. With the gradual reopening of the economy the trustees expect revenues to return and the charity to return to a surplus.
Depreciation charges of £18,242 relating to the latest property improvements were set against the restricted funds put aside to cover the improvement works, leaving a balance of £456 at the year end.
Page 3
## **Communitywise Trustees' report (continued)**
## **Trustees responsibilities**
The trustees are responsible for preparing the accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the trust and of its incoming resources and application of resources, including its net income and expenditure for the year.
In preparing these accounts, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the trust will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the trust and which enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Risk factors**
The trustees have examined the major business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
## **Asset cover for funds**
Note 12 sets out an analysis of the assets attributable to the various funds. These assets are sufficient to meet the charity’s obligations on a fund by fund basis.
On behalf of the board of trustees
Miss Clare Winter Trustee Dated:
Page 4
## **Communitywise Examiner's unqualified report**
## **Independent examiner’s report to the trustees of Communitywise**
I report on the accounts of the company for the year ended 31 March 2021 set out on pages 6 to 16.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- (i) examine the accounts under section 145 of the Charities Act,
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- (a) to keep accounting records in accordance with section 130 of the Charities Act; and
- (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steve Maiden, ACA 95 Seaside Road Eastbourne E Sussex, BN21 3PL
Dated:
Page 5
## **Communitywise Statement of Financial Activities Including Income and Expenditure Account For the year ended 31 March 2021**
|**Notes**
**Incoming resources from generated funds**
Voluntary income
Activities for generating funds
Investment income
**Activities in furtherance of**
**the charity's objects**
Charitable activities
Other incoming resources
**Total incoming resources**
**2**
**Resources expended**
Costs of generating funds
Charitable activities
Governance costs
**Total resources expended**
**3**
**Net (deficit)/income for the year**
Fund balances at 1 April
Transfer between funds
**Fund balances at 31 March**|**Unrestricted Restricted**
**funds**
**funds**
**2021**
**£**
12,354
0
12,354
7,146
0
7,146
0
0
0
19,500
0
19,500
33,545
0
33,545
28,270
0
28,270
**81,315**
**0**
**81,315**
14,751
0
14,751
72,852
18,242
91,094
4,679
0
4,679
**92,282**
**18,242**
**110,524**
**(10,967)**
**(18,242)**
**(29,209)**
68,276
18,698
86,974
0
0
0
**57,309**
**456**
**57,765**|**2020**
**£**
6,330
30,760
23
37,113
70,987
648
**108,748**
16,994
110,939
6,944
**134,877**
**(26,129)**
113,103
0
**86,974**|
|---|---|---|
Page 6
## **Communitywise Balance sheet As at 31 March 2021**
|**Notes**
**Fixed assets**
Tangible assets
**8**
**Current assets**
Debtors
**9**
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
**10**
**Net current assets**
**Total assets less current liabilities**
**Creditors: amounts falling due**
**after more than one year**
**11**
**Net Assets**
**Income funds**
General Fund
**12**
Building and Refurbishment works|**2021**
**2021**
**2020**
**2020**
**£**
**£**
**£**
**£**
153,151
182,136
4,959
4,245
33,141
36,034
38,100
40,279
(6,767)
(5,995)
31,333
34,284
184,484
216,420
(126,719)
(129,446)
57,765
86,974
57,309
68,276
456
18,698
57,765
86,974|
|---|---|
For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities;
- i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts
The financial statements were approved by the board on
**C Winter M Relf Trustee Trustee**
Page 7
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
## **1 Accounting policies**
## **1.1 Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **1.2 Incoming resources**
Voluntary income and donations are accounted for as received by the Charity. Grants are recognised in full in the Statement of Financial Activities in the period in which they are receivable.
## **1.3 Resources expended**
Resources expended are recognised in the period in which they are incurred and allocated to the particular cost centre to which they relate. Resources include irrecoverable VAT.
Costs of generating funds comprise the costs associated with attracting voluntary income and grants and the shop trading activities.
Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
Where costs cannot be directly attributed to specific activities, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
||**Activities for**|**Charitable**|**Governance**|
|---|---|---|---|
||**generating**|**activities**||
||**funds**|||
|**Salaries and pension**||||
|Chief executive|25%|50%|25%|
|Shop staff|100%|||
|Other staff||100%||
|**Other overheads and direct costs**||||
|Insurance, gas and water rates|10%|90%||
|Administration and support costs||100%||
|Accountancy and Accountants report Review|||100%|
|Legal and professional|||100%|
Governance represents the strategic and legal costs of the charity.
Page 8
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
## **1 Accounting policies**
## **1.4 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided using the following rates and basis to reduce by annual instalments, the cost of the tangible assets over their estimated useful lives.
Freehold buildings 2% Straight line basis Improvements 10% and 20% Straight line basis Computer equipment 33 1/3% Straight line basis Fixtures, fittings and equipment 25% Straight line basis
## _**Items below £200 are not capitalised.**_
## **1.5 Leasing and hire purchase commitments**
Rentals payable under operating leases are charged against income on a straight line basis over the period of the lease.
## **1.6 Stock**
Stocks of consumables and food are considered of no value and no valuation is included within the Financial Statements.
## **1.7 Pensions**
The trust operates a defined contributions pension scheme. Contributions are charged in the accounts as they become payable in accordance with the rules of the scheme.
Page 9
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
|**2 Incoming resources**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
**Incoming resources from generated funds**
**Voluntary income**
Donations and gifts
12,354
0
12,354
**Activities for generating funds**
Proceeds from the sale of donated goods
6,926
0
6,926
Commercial lettings
0
0
0
Contributions from users
220
0
220
7,146
0
7,146
**Investment income**
Interest receivable
0
0
0
0
0
0
**Activities in furtherance of the charity's objects**
**Charitable activities**
Lettings
6,701
0
6,701
Short courses
384
0
384
Grants
26,460
0
26,460
33,545
0
33,545
**Other incoming resources**
Sundry
7
0
7
Covid-19 support
28,263
0
28,263
28,270
0
28,270
**Total incoming resources**
**81,315**
**0**
**81,315**|**Total**
**2020**
**£**
6,330
27,973
1,080
1,707
30,760
23
23
55,219
5,172
10,596
70,987
648
0
648
**108,748**|
|---|---|
Page 10
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
## **3 Resources expended**
|**Costs of generating funds**
Shop salaries
Shop heat and light
Shop rates
Shop insurance
Shop volunteer expenses
Chief executive salary
**Charitable activities**
Short courses - Tutors
Salaries and NIC
Telephone and postage
Printing, stationery and photocopier
Outsourced services rendered
Computer costs
Hospitality and resources
Depreciation
Rates and water
Cleaning and household
Covid 19 compliance
Light and heat
Insurance
Maintenance of building and equipment
Loan interest
Legal and professional fees
Bank charges
Advertising
**Governance**
Accountancy
Chief executive salary
**Total resources expended**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**2021**
**£**
**£**
**£**
10,408
0
10,408
116
0
116
0
0
0
348
0
348
40
0
40
3,839
0
3,839
14,751
0
14,751
140
0
140
30,870
0
30,870
703
0
703
2,932
0
2,932
0
0
0
0
0
0
1,221
0
1,221
10,743
18,242
28,985
1,001
0
1,001
4,182
0
4,182
1,001
0
1,001
1,047
0
1,047
3,132
0
3,132
6,026
0
6,026
8,044
0
8,044
1,496
0
1,496
0
0
0
314
0
314
72,852
18,242
91,094
840
0
840
3,839
0
3,839
4,679
0
4,679
**92,282**
**18,242**
**110,524**|**Total**
**2020**
**£**
8,318
756
503
343
970
6,104
16,994
3,120
32,910
823
3,539
2,145
52
3,841
31,172
2,048
5,296
0
6,808
3,087
7,713
8,284
98
3
0
110,939
840
6,104
6,944
**134,877**|
|---|---|---|
Page 11
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
- **4 Trustees**
Two of the trustees were reimbursed expenses incurred on behalf of the charity during the year.
## **5 Employees**
|Direct charitable
Administrative
**Employment costs**
Wages and salaries
Social security costs|**2021**
**Number**
0
0
0
**2021**
**£**
43,196
5,759
48,955|**2020**
**Number**
2
2
4
**2020**
**£**
47,817
5,621
53,438|
|---|---|---|
There were no employees whose annual emoluments were £60,000 or more.
## **6 Pension costs**
The trust is registered with the Government Workplace Pension Scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £0 (2020: £0). No contributions were payable to the fund at the year end.
## **7 Taxation**
No corporation tax is payable on the results as Community Wise is a registered charity number 1065086.
Page 12
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
## **8 Tangible fixed assets**
|**Cost**
As at 1 April 2020
Additions
As at 31 March 2021
**Depreciation**
As at 1 April 2020
Charge for year
As at 31 March 2021
**Net Book Value**
As at 31 March 2021
As at 1 April 2020|**Fixtures,**
**Freehold**
**Improvements**
**Computer**
**fittings and**
**property**
**to property**
**equipment**
**equipment**
**£**
**£**
**£**
**£**
135,750
468,710
6,411
30,285
0
0
0
0
135,750
468,710
6,411
30,285
48,865
377,483
6,411
26,261
2,715
22,246
0
4,024
51,580
399,729
6,411
30,285
84,170
68,981
0
0
86,885
91,227
0
4,024|**Total**
**£**
641,156
0
641,156
459,020
28,985
488,005
153,151
182,136|
|---|---|---|
In the opinion of the trustees the Community Wise Community centre Building is valued in excess of the book value shown.
## **9 Debtors**
|Other debtors
Prepayments and accrued income
**10 Creditors: amounts falling due within one year**
Charity bank loan
Accruals|**2021**
**£**
1,070
3,889
4,959
**2021**
**£**
5,927
840
6,767|**2020**
**£**
2,243
2,002
4,245
**2020**
**£**
5,155
840
5,995|
|---|---|---|
Page 13
## **Communitywise Notes to the accounts For the year ended 31 March 2021**
## **11 Creditors: amounts falling due after more than one year**
|Charity bank loan
**Loan maturity analysis**
Debt due in one year or less
In more than two years but not more than five years
In more than five years
**12 Fund balances**
**Balance at**
**1 April**
**Incoming**
**2020**
**resources**
**£**
**£**
**Unrestricted funds**
General fund
68,276
81,315
**Restricted funds**
Building and Refurbishment works
18,698
0|**2021**
**£**
126,719
5,927
27,598
99,121
132,646
**Resources**
**Transfers**
**expended**
**£**
**£**
(92,282)
0
(18,242)
0|**2020**
**£**
129,446
5,155
20,620
108,826
134,601
**Balance at**
**31 March**
**2021**
**£**
57,309
456|
|---|---|---|
## **13 Commitments under operating leases**
At 31 March 2021 the company had annual commitments under non-cancellable operating leases as follows:
|Expiry date:
Within one year
Between two and five years|**2021**
**£**
0
1,210
1,210|**2020**
**£**
0
1,334
1,334|
|---|---|---|
Page 14