## KING GEORGE MEMORIAL PLAYING FIELD LANGFORD, BEDS Chairman: John Shipman: Treasurer: Michelle Albone Vice-Chairman: Joan Rutt: Facilities Manager: Gill Clarke Charity No: 1082833 ## **Minutes of the Annual General Meeting held on Thursday 23 June 2022 at Langford Village Hall** **Present** : John Shipman, Chairman, Joan Rutt, Vice Chairman, Gill Clarke, Facilities Manager, Debra Vince, Langford Youth Football, Jenny Godwin, Scouts, Andy Watson, Langford Cricket Club, Colin Carroll, Village Hall Committee, M Payne, Christine Carroll. Taya Cleghorn, Community events. ## **1** ## **Apologies** Apologies were received from Sarah Gallagher Treasurer, Trudy Emery, W! Caroline Bowers, Tennis Club. Richard Blossom, Langford Bowls Club, Debbie Wilson and Mick Beazeley, Langford Parish Council. ## **2 Minutes of the previous meeting.** The minutes of the previous meeting were approved and signed as a true and accurate record. ## **3 Matters arising from previous AGM meeting** None ## 4 **King George Memorial Playing Field** John Shipman thanked Gill Clarke as Facilities Manager, the committee for their support this year. The field is in excellent condition thanks to Adrian Crawley – it is well used by the public and sports teams throughout the year, a real asset to the village. Gill looks after the play equipment and the legal aspect of the playing field. We have had essential financial support from the community via the Parish Council and the CBC COVID relief fund. Our Health and Safety Procedures continue to be sound, with our recorded weekly inspections supported by the annual ROSPA safety inspection and risk assessment. All play equipment is inspected weekly by Adrian. John sent thanks on behalf of the King George Memorial Playing Field Committee to Bernard Morse, Cricket Club for his time as Chairman of the Committee, and representative of the Cricket Club. Also, to Michelle Albone, who has recently left the Parish Council and Treasurer of the Playing Field Committee. - 5 **Treasurer’s report** The accounts are with the Auditor for approval and signature. These will be issued at the September meeting. **Signatories:** Joan Rutt, Colin Carroll, John Shipman and to be added Sarah Jayne Gallagher To ask David Cousins if he would be willing to audit the books for a further year. Michelle organised wine as a thank you for this year’s audit. 6 **Election of Officers Chairman: John Shipman Proposed: Joan Rutt Seconded: Andy Watson Vice-Chairman: Joan Rutt Proposed: John Shipman Seconded: Debra Vince** **Seconded: Joan** ## **Treasurer: Sarah Jayne Gallagher Proposed: Jenny Godwin Rutt** ## **7** **Representatives from local organisations** Village Hall Colin Carroll Fete Committee Taya Cleghorn Langford Parish Council John Shipman Scouts Jenny Godwin Guides to contact the Guides for a representative Langford Youth Football Debra Vince Langford Cricket Club Andy Watson Langford Tennis Club Caroline Bowers Langford Bowls Club Richard Blossom St Andrews’ Church Vacant Methodist Church Joan Rutt Langford WI Trudy Emery ## **8 Facilities Manager report** - ROSPA inspection – awaiting report. - The newly planted shrubs along the riverbank have died – to ask CBC if more shrubs will be available in the autumn. - Owl and bat boxes to be erected. I would particularly like to thank John Shipman so much for his support during the year. We work together well. ## 9 **Reports from organisations** - **Youth Football –** it has been a pleasure working with the Village Hall and Playing Field again over the past year. We would like to thank the groundsman Adrian for all his hard work maintaining the field and keeping it in good condition all year round. Looking forward to next year we are continuing to promote the Youth section of Langford Football Club with an U8 team this season and continuing to run a development session on a Monday evening. The Youth, Langford Ivel and Langford ladies continue to train in the week, with matches on a Saturday for the Youth and Sunday for Langford Ivel.We look forward to working with you all next year. ##  **Bowls Club** - **Tennis Club** - **Langford Cricket Club** Great to have a year without Covid. All Stars on a Saturday morning. There is no under 9 team, the Under 15 team are playing with the adult team. First team is unbeaten in the league. ## ] **10 Any other business** **Grass Cutting contract -** This has again been let to Adrian Crawley. ## **Grants – Thanks to Langford Parish Council for continuing to support the Playing Field with grants for running and improvements.** Andy mentioned that there is a particular caterpillar that is residing in Oak trees and if falling onto people can cause severe irritation. ## **11 FETE** Taya informed the meeting that plans for the fete were in hand. A First Aid Company has been organised in line with the insurance requirements. Tony Simpson will bring the straw bales, and collect. Joan and the Methodist Church will provide cakes and teas in the main hall. The bar will be held outside. The Cricket Club to man the BBQ. Help needed to set up, oversee the car park and generally clear up. ## **12 Date of next meeting** **The next Annual General Meeting of the Playing Field Management Committee will be held in June 2023** **The next Management Committee meeting will be on Thursday 18 August at 7.30pm in the Village Hall.** **John Shipman Chairman**