REGISTERED CHARITY NO. 1082732
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2025 THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
CONTENTS
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Officers and Professional Advisers 1 Report of the Trustees 2-4 Independent Examiners Report 5 Summary Receipts and Payments 6 Schedule to Receipts and Payments Account 7 Statement of Assets and Liabilities 8-9
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
OFFICERS AND PROFESSIONAL ADVISERS
CHARITY NUMBER 1082732
PRINCIPAL OFFICE Community Hall 1 Slon Lane Ogmore-By-Sea CF32 OPN
TRUSTEES Anne-Louise Stevens-Jones Andrew Roberts Eugene Travers Jones
ACCOUNTANT Bevan Buckland LLP
Chartered Accountants Cardigan House Castle Court Swansea Enterprise Park Swansea SA7 9LA
1 THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2025
The trustees present their report with the financial statements of the charity for the year ended 31 October 2025.
The financial statements have been prepared on a receipts and payments basis and in accordance with the charity’s governing document and applicable law.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity is to operate a village hall for the benefit of the villagers of Ogmore by Sea.
Many individuals in the community have offered voluntary contributions to the project, including funding, undertaking landscaping, planting, and helping to manage the operation of the Hall. The trustees are not remunerated.
Public benefit
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The hall is fully open to the public and is managed by an employed hall manager who deals with the day-to-day running of the hall. The hall manager is invited to the regular committee meetings to liaise and update the members.
The hall leisure activities and the foyer café continue to be well supported. Hall bookings include regular classes and activity groups, plus individual events (celebrations, meetings etc.) are pre booked weeks in advance.
The hall has been selected as a polling station for 2026 and continues to be used for surgeries held by the Community Police & the Vale of Glamorgan MP, together with a series of regular Ogmore by Sea community events
During the period under review a separate storage building was constructed on site to maximise the area of the hall being let for leisure activities, including extending the hard landscaped areas. This was mainly self-funded, supported by grants from the Vale of Glamorgan and St Bride’s Community Council.
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2025 – CONTINUED
The soft landscaped areas to the hall have been extended and maintained by a volunteer with his helpers to a commendable standard. In response to a request for help in funding a greenhouse and gardening equipment; a crowdfunding appeal was launched, which was well supported by the villagers and enabled a greenhouse to be purchased and installed. The villagers also donated plants and trees for inclusion in the landscaped areas.
FINANCIAL REVIEW
Financial position
The charity received total receipts of £68,539 (2024: £39,142), and incurred charitable expenditure of £69,313 (2024: £29,726). This resulted in a net excess of payments over receipts of £775 compared to an excess of receipts over payments of £9,416 in 2024.
The general fund covers the receipts and payments of the charity in carrying out its role in respect of its objects.
Restricted funds represent grants received from NPTC Strong Communities for the purpose of constructing a storage building for the village hall, and payments relating thereto. The full funding
was spent during the year 2025.
All assets are held to achieve the objects of the charity.
The Board of Trustees are continuing in the process of devising a suitable reserves policy for the charity to coincide with the rectification of the defects.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Trustees are appointed via the AGM. The OVHA constitution states that every person in the village is a member of the association and each year volunteers are welcomed to join the committee.
Since 2012 the current trustees have held the key committee posts of Chairman, Vice Chair, Treasurer and Secretary. There are three trustees on the current committee. All undertakings are divided between the trustees who hold regular meetings to ensure the current action plan is being delivered. All notes of the meetings are available to all members of the public on request.
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2025 – CONTINUED
All accounts are filed to the charity commission for public scrutiny and all members of the village are updated on the project progress via social media, a community council liaison, our web page and the AGM. Members of the association are invited to join the trustee committee to help manage/oversea the project.
TRUSTEES
The Trustees who held office during the year were as follows: Eugene Travers Jones Anne-Louise Stevens-Jones (Chair) Andrew Roberts
No trustee has any financial interest in the charity.
The charity is governed by its charitable rules and is restricted to carrying out activities within its charitable objectives.
By order of the Board:
…………………………… ANNE-LOUISE STEVENS-JONES - Trustee
20 March 2026
……………………………Date
4 THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
INDEPENDENT EXAMINERS REPORT
FOR THE YEAR ENDED 31 OCTOBER 2025
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2025.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Jones ACCA
Bevan Buckland LLP
Cardigan House, Castle Court, Swansea Enterprise Park, Swansea,
SA7 9LA
2025 2024
5 THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2025
£ £ £ £
GRANTS AND DONATIONS RECEIVED Unrestricted Restricted TOTAL TOTAL Donations - 1,097 1,034 1,097 Strong Communities Funding - 10,550 - 10,550 Big Lottery Grant - - - - Total grants and donations - 11,647 11,647 1,034
OTHER INCOME RECEIPTS
Deposit Account Interest 247 - 247 291 Hall Rental 32,375 - 32,375 23,666 Wedding Hire - - - - Café Rental 24,271 - 24,271 14,150 Total other income 56,892 - 56,892 38,107
TOTAL RECEIPTS 56,892 11,647 68,539 39,141
LESS: PAYMENTS
Charitable Activity Expenses 34,517 - 34,517 29,726 - 34,517 34,517 29,726
NET SURPLUS FOR THE YEAR 22,375 11,647 34,022 9,415
PURCHASE OF FIXED ASSETS
Development and improvement of property 23,150 11,647 34,797 - Purchase of fixtures and fittings - - - - 11,647 23,150 34,797 -
TRANSFERS BETWEEN FUNDS - - - - NET CASH FLOW (775) - (775) 9,415
Cash balances at 1 November 2024
At bank and in hand 32,949 - 32,949 23,534
Cash balances at 31 October 2025
At bank and in hand 32,174 - 32,174 32,949 6
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
FOR THE YEAR ENDED 31 OCTOBER 2025
SCHEDULE TO RECEIPTS AND PAYMENTS ACCOUNT
CHARITABLE ACTIVITY EXPENSES
2025 2024 £ £
Staff Salaries 5,899 6,531 Rates - 1,341 Repairs and maintenance 5,014 3,767 Light, Heat and Water 13,311 9,659 Stationery, postage and telephone 120 290 Insurance 1,752 1605 Legal and Professional 5,261 3,329 Subscriptions, internet and licences 678.39 504 Cleaning 1,779 1,806 Sundry 637 564 Advertising 65 330 34,517 29,726
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES
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AS AT 31 OCTOBER 2025
MONETARY ASSETS
Bank and Cash Balances
2025 2024 £ £
Bank Current Account – Lloyds Bank 3,671 1,859 Bank Deposit Account – Lloyds Bank 28,503 31,090 32,174 32,949
Debtors and Prepayments
Trade Debtors - 6,771
Liabilities
Creditors: Trade creditors 1,513 3,759
Restricted Funds
Bank and Cash Balances
Bank Current Account – Lloyds Bank - - Bank Deposit Account – Lloyds Bank - - - -
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES
Freehold Property
NON-MONETARY ASSETS
2025 2024
Fixed Assets
Freehold Property Cost 620,427 620,427
Land and buildings used by the charity
Freehold property relates to the Charity’s land and buildings at Slon Lane, Ogmore as part of a project create a community hub. The total amount awarded for the project was £634,000, and the work was completed in 2024.
…………………………… ANNE-LOUISE STEVENS-JONES - Trustee
20 March 2026
……………………………Date
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