REGISTERED CHARITY NUMBER: 1082732
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021
FOR
OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
Graham Paul Limited Court House Court Road Bridgend CF31 1BE
OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021
| Page | ||
|---|---|---|
| Report of the Trustees | 1 to | 2 |
| Independent Examiner's Report | 3 | |
| Statement of Financial Activities | 4 | |
| Balance Sheet | 5 | |
| Notes to the Financial Statements | 6 to | 10 |
OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2021
The trustees present their report with the financial statements of the charity for the year ended 31 October 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity is to obtain funding and permissions for, and to arrange the construction of, a village hall within the village of Ogmore by Sea.
Many individuals in the community have offered voluntary contributions to the project, including future landscaping and planting. The trustees are not remunerated.
Public benefit
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The necessary funding was secured and all those permissions which were required, including planning, were obtained. Construction has been delayed by problems caused by the pandemic however, it is now completed and was handed over to the Association in November 2021.
Prior to the construction of the hall, the community had no opportunity to socialise and engage in activities, celebrations and classes within the village. The hall will therefore fill a great vacuum within the village to the benefit of all locals and visitors to the area.
FINANCIAL REVIEW
Financial position
At the balance sheet date the charity had unrestricted funds of £44,438 and restricted funds relating to the building of £665,248.
The Board of Trustees are currently in the process of devising a suitable reserves policy for the charity to coincide with the completion of the building of the village hall.
.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Trustees are appointed at the annual AGM. The OBSVHA constitution states that every person in the village is a trustee of the project and each year volunteers are welcomed to join the committee at our annual AGM. Since 2012 the current trustees have held the key committee posts of Chairman, Vice Chair, Treasurer and Secretary. There are four trustees on the current committee. All under takings are divided between the trustees who hold two weekly meetings to ensure the current action plan is being delivered. All notes of the meetings are available to all members of the public on request. All accounts are filed to the charity commission for public scrutiny and all members of the village are updated on the project progress via social media, a community council liaison, our web page and annual AGM in November. At the AGM all current committee trustees are re-elected top post formerly and members of the public are invited to join the trustee committee to help overshadow the project.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1082732
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2021
Principal address
Gleneden Church Close Ogmore-by-Sea Bridgend CF32 0PZ
Trustees
Ms P Haskayne (deceased 30.11.22) E T Jones A Roberts Ms A L Steven-Jones J Lamport (resigned 31.10.21) Ms S Lewis P Jones (resigned 30.11.21)
Independent Examiner
Graham Paul Limited Court House Court Road Bridgend CF31 1BE
Approved by order of the board of trustees on 25 July 2023 and signed on its behalf by:
Ms S Lewis - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
Independent examiner's report to the trustees of Ogmore-by-Sea Village Hall Association
I report to the charity trustees on my examination of the accounts of Ogmore-by-Sea Village Hall Association (the Trust) for the year ended 31 October 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J E Payne ACA
Graham Paul Limited Court House Court Road Bridgend CF31 1BE
25 July 2023
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 OCTOBER 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,258 Charitable activities Grants receivable - Total 9,258 EXPENDITURE ON Charitable activities Pre build expenditure - Other 2,198 Other - Total 2,198 NET INCOME 7,060 RECONCILIATION OF FUNDS Total funds brought forward 37,378 TOTAL FUNDS CARRIED FORWARD 44,438 |
Restricted fund £ - 248,791 248,791 - - - - 248,791 416,457 665,248 |
2021 Total funds £ 9,258 248,791 258,049 - 2,198 - 2,198 255,851 453,835 709,686 |
2020 Total funds £ 2,300 416,457 |
|---|---|---|---|
| 418,757 | |||
| 4,089 - 880 |
|||
| 4,969 | |||
| 413,788 40,047 |
|||
| 453,835 |
The notes form part of these financial statements
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
BALANCE SHEET 31 OCTOBER 2021
| Notes FIXED ASSETS Tangible assets 4 CURRENT ASSETS Cash at bank CREDITORS Amounts falling due within one year 5 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 6 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted fund £ - 45,368 (930) 44,438 44,438 44,438 |
Restricted fund £ 593,085 72,163 - 72,163 665,248 665,248 |
2021 Total funds £ 593,085 117,531 (930) 116,601 709,686 709,686 44,438 665,248 709,686 |
2020 Total funds £ 281,859 182,063 (10,087) 171,976 453,835 453,835 37,378 416,457 453,835 |
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 25 July 2023 and were signed on its behalf by:
S Lewis - Trustee
A L Steven-Jones - Trustee
The notes form part of these financial statements
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Freehold property - 2% straight line
No depreciation was charged in the year to 31 October 2022 as the building work was still ongoing.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021
2. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 October 2021 nor for the year ended 31 October 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 October 2021 nor for the year ended 31 October 2020.
| 3. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,300 Charitable activities Grants receivable - Total 2,300 EXPENDITURE ON Charitable activities Pre build expenditure 4,089 Other 880 Total 4,969 NET INCOME/(EXPENDITURE) (2,669) RECONCILIATION OF FUNDS Total funds brought forward 40,047 TOTAL FUNDS CARRIED FORWARD 37,378 4. TANGIBLE FIXED ASSETS COST At 1 November 2020 Additions At 31 October 2021 NET BOOK VALUE At 31 October 2021 At 31 October 2020 |
Restricted fund £ - 416,457 416,457 - - - 416,457 - 416,457 |
Total funds £ 2,300 416,457 418,757 4,089 880 4,969 413,788 40,047 453,835 Freehold property £ 281,859 311,226 593,085 593,085 281,859 |
Total funds £ 2,300 416,457 |
|---|---|---|---|
| 418,757 | |||
| 4,089 880 |
|||
| 4,969 | |||
| 413,788 40,047 |
|||
| 453,835 |
continued...
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021
| 5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 6. MOVEMENT IN FUNDS At 1.11.20 £ Unrestricted funds General fund 37,378 Restricted funds Restricted 416,457 TOTAL FUNDS 453,835 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 9,258 Restricted funds Restricted 248,791 TOTAL FUNDS 258,049 Comparatives for movement in funds At 1.11.19 £ Unrestricted funds General fund 40,047 Restricted funds Restricted - TOTAL FUNDS 40,047 |
2021 2020 £ £ 930 10,087 Net movement At in funds 31.10.21 £ £ 7,060 44,438 248,791 665,248 255,851 709,686 Resources Movement expended in funds £ £ (2,198) 7,060 - 248,791 (2,198) 255,851 Net movement At in funds 31.10.20 £ £ (2,669) 37,378 416,457 416,457 413,788 453,835 |
|---|---|
continued...
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021
6. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 2,300 416,457 418,757 |
Resources Movement expended in funds £ £ (4,969) (2,669) - 416,457 (4,969) 413,788 |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
At 1.11.19 £ 40,047 - 40,047 |
Net movement in funds £ 4,391 665,248 669,639 |
At 31.10.21 £ 44,438 665,248 |
|---|---|---|---|
| 709,686 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 11,558 | (7,167) | 4,391 |
| Restricted funds | |||
| Restricted | 665,248 | - | 665,248 |
| TOTAL FUNDS | 676,806 | (7,167) | 669,639 |
continued...
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OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 OCTOBER 2021
7. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 October 2021.
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