CHARITY REGISTRATION NUMBER: 1082614
Friends of Barrington School
Trustees’ Annual Report and Unaudited Accounts for the Year Ended 31 August 2023
Se
Friends of Barrington School
Contents
Year Ended 31 August 2023
| Page | |
|---|---|
| Trustees’ annual report | 1 to 5 |
| Independent examiner’s report to the trustees | 6 |
| Income and Expenditure Account and Balance Sheet | 7 |
| Notes to the Accounts | 8 to 9 |
| Acknowledgements | 9 |
Friends of Barrington School
Trustees’ Annual Report
for the Year Ended 31 August 2023
ACHIEVEMENTS AND PERFORMANCE
FOBS events and activities this year
Our school PTA, Friends of Barrington School (FOBS), has had another successful year to raise £32,424 this year for our school of 139 pupils and growing. We look back on the fundraising highlights of the year and celebrate the achievements of the committee and our fantastic supporters.
We began in November 2022, with a fabulous wine tasting event generously hosted by our Treasurer, Simon Lake in his Barrington home, and led by a local oenophile and S 7 wine expert Suzi Tydeman. This rae convivial evening raised a fantastic £652.
November also saw the return of the Barrington-school disco after a 3-year hiatus. I am not sure who was more excited – the kids or the DJs, but either way they were all ripping up the dance floor and a lot of fun was had. This event raised £428 –a disco record.
In December, we began festive celebrations with an enjoyable evening of wreath making – expertly led and organised by Natalie
Carter, mum and florist. What could be better than an evening spent crafting and sipping something mulled whilst nattering to friends? It felt like a winning combination, especially when it raised £509. Christmas fundraising activities continued with our reknowned Christmas hamper raffle - huge thanks to all those that donated items and bought tickets. We raised £881, and we also made £184 from the sale of Christmas cards and mugs created by the children.
Page 1
As we moved into 2023, our first fund raising effort was an ever-popular night of Bingo in the Barrington Social Club. Dabbers at the ready and eyes down in pursuit of the elusive full house, the participants thoroughly enjoyed themselves and raised a wonderful £250 in the process.
The approach of Spring meant it was time for our now annual event on Barrington Green – The
Barrington School Fun Run. This year, fifty-one children took part and collectively ran 301km (the equivalent of almost seven London Marathons) around a 1 km course that took them down Back Lane from the Pavilion to
return via a loop past the cottages opposite the village shop. There were some incredibly determined
performances from
participants and the immense sponsorship collected by children, combined with tea and coffee sales on the day raised £1,530 for FOBS.
Another year, another Royal milestone and Barrington marked the occasion with a village Coronation event. FOBS participated in the festivities with a face- painting stall. Barrington Parish Council generously donated a portion of the general proceeds of event and so we raised a total of £635.
In the height of summer, we were absolutely delighted to welcome back the Barrington School Fete. This organisational masterclass from the FOBS fete team, led expertly by Anna Church and Sam Herbert, was another phenomenal success. We were especially delighted to welcome the melodic vibes of a local jazz group, The Other Band, who performed on our newly installed stage. As the afternoon progressed, their dulcet tones were replaced by the cacophony of men and women squaring up to each other in the adrenalin-fuelled tug-of-war. The women, of course, were victorious. We could not possibly comment on the suggestion of an imbalance
Page 2
between the numbers on each team. As ever, there was much enthusiasm for splatting rats, hooking ducks and chucking beans bag through ladder rungs (it’s a Barrington thing). Other highlights included the bouncy castles, the epic homemade cake stall with coffee and tea from Hot Numbers, delicious BBQ with produce from local suppliers (Barkers Butchers and Days’ Bakery), and the raffle with its extensive array of prizes.
This event would not be possible without the army of FOBS Committee members, other parents and carers, school staff and
people from the wider community who all contribute their time, skills, resources and hard graft so generously. Thank you
all so much. We also are very indebted to our loyal and generous sponsors: Redrow, Savills, Barkers Butchers, Barkers Bakers, Hot Numbers, Law Storage and all the many local businesses and individuals who donated raffle prizes or ran stalls and donated their profits to FOBS. The fete raised a record total of £5,039 and the Fete Raffle a further £1,209.
Grants
At the beginning of last academic (2021-2022) year, we decided to set up a dedicated grant sub-group to focus purely on identifying and targeting grants to access funds for key items. To our great delight, we were successful with three of these applications - receiving a £2,000 grant from South Cambs Community Chest Fund, £1,145 from BlueSpark Foundation (a charity which supports the education and development of children and young people) and £1,000 from The Leys Community Fund. We are extremely grateful to all these organisations for fantastic donations.
Individual donations and match funding
FOBS continues to benefit from some very generous individual private donations which make an immense difference to our yearly income, and therefore has a significant impact on our children. If you or your company would like to make a regular or one-off donation, please do get in touch. For example, one parent donates a regular amount which is used to provide daily fruit to KS2. Match funding can also be accessed through your company and can help us to double profits made on individual events, which is extremely significant.
Other fundraising avenues
We continue to be linked in with Easy Fundraising . This gives us the potential to collect donations for FOBS every time you shop online through its site. Why would you not?!
Page 3
How has the money raised been spent?
We have had the pleasure of being able to accommodate all requests for funding submitted by the school this year. As a reflection of the current national school-funding crisis, this year requests have included some of the more fundamental items for learning and teaching that the school budget is simply not able to stretch to. Requests have included a new set of reading books for red class, additional resources for teaching phonics, new laptops for some teachers and a charging trolley for the chrome books used regularly in class.
On a more inspirational note, FOBS funding has also supported a range of different workshops and performances across the year groups. This has included a visit from Fen Falconry with their beautiful birds of prey, performances of Jack in the Beanstalk panto and The Jungle Book, a poetry workshop, two separate visits from published authors and a visit from the Sikh Education Service.
We have also funded a number of items to improve the safety of the children – First Aid training for the whole school, an Online E-
safety workshop for parents and carers (the Two Johns – highly recommended) and Cycle safety banners (designed by the children).
From a technology perspective, we have funded the purchase of 6 Rugged Robots - outdoor programmable robots, Technology trolleys for KS1 and KS2 and a new flat screen for the main hall.
The major big-ticket item purchased in 2022-23 has been the wooden stage for the outdoor area. This was principally funded by the money we received from grants. We have been delighted to see that it is in use daily, and it really serves to enhance the way in which children use the outdoor space. It was especially nice to have the stage in situ in time for the fete and we anticipate further community use in future.
FOBS has also contributed to the cost of an assortment of school trips including Cadbury World (Y3/4), The Sealife Centre in Hunstanton (KS1), and the Burwell House Residential trip (Y5/6), participation in the Young Voices Concert at the O2 (Y4/5/6).
Page 4
Friends of Barrington School
Trustees’ Annual Report Year Ended 31 August 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Charity Name: Friends of Barrington School Abbreviated name: FOBS Registered charity number: 1082614 Charity’s principal address: Barrington C of E Primary School, Haslingfield Road, Barrington, Cambridge CB22 7RZ
The trustees who served during the year and at the date of approval were as follows:
Nina O’Brien (Joint Chair) Miranda Wheatcroft (Joint Chair) Victoria Holt (Secretary) Simon Lake (Treasurer)
STRUCTURE, GOVERNANCE AND MANAGEMENT
Friends of Barrington School (“FOBS”) is a charity and is constituted as a Parent Teacher Association. It is a member of Parentkind, which provides public liability insurance as well as support and guidance. Its governing document is the Parentkind (formerly PTA UK) model constitution. Trustees are elected from the membership. They are supported by a PTA committee that organises fund raising events.
OBJECTIVES AND ACTIVITIES
The objects of FOBS, as set out in its governing document, are to support and advance the welfare and education of the pupils attending Barrington C of E Primary School (“the school”); and to foster good relationships between staff, parents and the wider community.
FOBS has complied with its duty to have due regard for public benefit when undertaking activities and allocating funds. The main activity is fundraising for the school and making grants to the school to support and advance the welfare and education of the pupils at the school.
FOBS receives great support from parent volunteers, teachers and the wider community in organising and sponsoring fundraising activities.
RESERVES POLICY
FOBS aims to hold between £5,000 to £10,000 on the Unrestricted Fund at each year end. That allows capacity for planned and unforeseen expenditure by the school, especially in the period of September to December, and will be kept under review as the needs of the school expand in future years to reflect the growth in pupil numbers. There was a reduction of £1,924 in the reserves of the Unrestricted Fund during the year and its reserves at 31 August 2023 were £15,014. The reserves of the Restricted Funds at that date were £2,188. Total funds amounted to £17,202.
The Trustees’ Annual Report was approved on 25 January 2024 and signed on behalf of the board of trustees by
Miranda Wheatcroft (Joint Chair)
Page 5
Friends of Barrington School
Independent examiner’s report to the trustees of Friends of Barrington School Year Ended 31 August 2023
I report to the trustees on my examination of the accounts of the above charity (“The Trust”) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)b of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed
Date: 25 January 2024 Name: Ian Chamberlain
Relevant Professional Qualification: ACMA
Address: 10 Orwell Road, Barrington, Cambridge CB22 7SE
Page 6
Friends of Barrington School
Accounts
for the Year Ended 31 August 2023
| 2023 | 2022 | ||||||
|---|---|---|---|---|---|---|---|
| General | Restricted | Total |
General | Restricted | Total | ||
| fund | funds | funds |
fund | fund | funds | ||
| Notes | £ | £ | £ | £ | £ | £ | |
| INCOME AND EXPENDITURE | |||||||
| INCOME FROM: | |||||||
| Fundraising activities | 1 | 14,151 | - | 14,151 |
17,383 | - | 17,383 |
| Donations and corporate receipts | 2 | 445 | 20,545 | 20,990 |
1,496 | 17,581 | 19,077 |
| ______ | ______ | ______ |
______ | ______ | ______ | ||
| Total | 14,596 | 20,545 | 35,141 |
18,879 | 17,581 | 36,460 | |
| EXPENDITURE ON: | |||||||
| Costs of raising funds | 1 | 2,717 | - | 2,717 |
2,052 | - | 2,052 |
| Donations to School | 3 | 13,803 | 21,075 | 34,878 |
22,821 | 15,990 | 38,811 |
| ______ | ______ | ______ |
______ | ______ | ______ | ||
| Total | 16,520 | 21,075 | 37,595 |
24,873 | 15,990 | 40,863 | |
| ______ | ______ | ______ |
______ | ______ | ______ | ||
| NET INCOME/(EXPENDITURE) | (1,924) | (530) | (2,454) |
(5,994) | 1,591 | (4,403) | |
| RECONCILIATION OF FUNDS | |||||||
| Total funds brought forward | 16,938 | 2,718 | 19,656 |
22,932 | 1,127 | 24,059 | |
| ______ | ______ | ______ |
______ | ______ | ______ | ||
| TOTAL FUNDS CARRIED FORWARD | 15,014 | 2,188 | 17,202 |
16,938 | 2,718 | 19,656 | |
| ====== | ====== | ====== |
====== | ====== | ====== | ||
| REPRESENTED BY: | |||||||
| Cash at bank | 15,014 | 2,188 | 17,202 |
16,938 | 2,718 | 19,656 | |
| ====== | ====== | ====== |
====== | ====== | ====== | ||
| MOVEMENT ON FUNDS | |||||||
| 2022 |
2022 | 2023 | 2023 | ||||
| At 1.9.21 | Income | Expense | At 31.8.22 | Income | Expense | At 31.8.23 | |
| £ | £ | £ | £ | £ | £ | £ | |
| General fund | 22,932 | 18,879 | 24,873 | 16,938 | 14,596 | 16,520 | 15,014 |
| Restricted funds: | |||||||
| Outdoor area | 901 | 9,000 | 7,901 | 2,000 | 2,145 | 4,145 | - |
| Fruit for Key Stage 2 | 226 | 1,500 | 1,008 | 718 | 2,400 | 930 | 2,188 |
| Music concerts | - | 581 | 581 | - | - | - | - |
| Other school expenditure | - | 6,500 | 6,500 | - | 16,000 | 16,000 | - |
| ______ | ______ | ______ | ______ | ______ | ______ | ______ | |
| 24,054 | 36,460 | 40,863 | 19,656 | 35,141 | 37,595 | 17,202 | |
| ====== | ====== | ====== | ====== | ====== | ====== | ====== |
Page 7
Friends of Barrington School
Notes to the Accounts for the Year Ended 31 August 2022
1 FUNDRAISING ACTIVITIES AND COST OF RAISING FUNDS
| 2023 | 2022 | |||||
|---|---|---|---|---|---|---|
| Income | Expense | Net | Income | Expense | Net | |
| £ | £ | £ | £ | £ | £ | |
| Coronation celebration | 635 | - | 635 | - | - | - |
| Platinum Jubilee Celebration | - | - | - | 126 | - | 126 |
| Gathering on the Green | - | - | - | 841 | - | 841 |
| Disco | 606 | (178) | 428 | - | - | - |
| Christmas wreaths | 915 | (406) | 509 | 1,358 | (376) | 982 |
| Christmas hampers raffle | 881 | - | 881 | 1,021 | - | 1,021 |
| Christmas cards | 184 | - | 184 | 207 | - | 207 |
| Bingo Evening | 250 | - | 250 | - | - | - |
| Quiz Night | - | - | - | 768 | - | 768 |
| Fun Run | 1,542 | (12) | 1,530 | 3,237 | - | 3,237 |
| Wine tasting | 880 | (228) | 652 | - | - | - |
| Gulsin Onay concert | - | - | - | 945 | (121) | 824 |
| Summer Fete | 6,772 | (1,733) | 5,039 | 5,610 | (1,392) | 4,218 |
| Summer raffle | 1,209 | - | 1,209 | 320 | - | 320 |
| Auction of promises | - | - | - | 2,254 | (27) | 2,227 |
| Barrington Bites cookbook | - | - | - | 385 | - | 385 |
| Book sale | 11 | - | 11 | - | - | - |
| Clothes sales | 72 | - | 72 | 85 | - | 85 |
| Clothes recycling | 194 | - | 194 | 226 | - | 226 |
| Small societies lottery licence | - | (20) | (20) | - | (20) | (20) |
| Parentkind subscription | - | (140) | (140) | - | (116) | (116) |
| ______ | ______ | ______ | ______ | ______ | ______ | |
| Total | 14,151 | (2,717) | 11,434 | 17,383 | (2,052) | 15,331 |
| ====== | ====== | ====== | ====== | ====== | ====== |
2 DONATIONS AND CORPORATE RECEIPTS
| DONATIONS AND CORPORATE RECEIPTS | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| General fund: | ||
| Individual donations | 106 | 783 |
| Amazon Smile | 216 | 177 |
| Easy Fundraising Org UK | 78 | 231 |
| Corporate donations | 45 | 305 |
| ______ | ______ | |
| 445 | 1,496 | |
| ______ | ______ | |
| Restricted funds: | ||
| Individual donations | 18,400 | 8,581 |
| Corporate donations | 2,145 | 9,000 |
| ______ | ______ | |
| 20,545 | 17,581 | |
| ______ | ______ | |
| Total | 20,990 | 19,077 |
| =========== | =========== |
Page 8
Friends of Barrington School
Notes to the Accounts - continued for the Year Ended 31 August 2022
| 3 | DONATIONS TO BARRINGTON C OF E PRIMARY SCHOOL | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| General fund: | |||
| Outdoor areas | 727 | 12,860 | |
| Incubator for duck/chick eggs | - | 270 | |
| Workshops | 2,526 | 2,684 | |
| External trips | 1,294 | 2,263 | |
| Music concerts and performances | 1,679 | 941 | |
| Science week materials | - | 248 | |
| Bouncy castle and gifts for Year 6 leavers | - | 211 | |
| School Christmas and Spring celebrations | 100 | - | |
| Giraffe sculpture | 695 | - | |
| Cycle safety banners | 75 | - | |
| Coronation event activities | 161 | - | |
| Teaching equipment and resources | 6,546 | 3,344 | |
| ______ | ______ | ||
| 13,803 | 22,821 | ||
| ______ | ______ | ||
| Restricted funds: | |||
| Outdoor areas | 4,145 | 7,901 | |
| Fruit for Key Stage 2 pupils | 930 | 1,008 | |
| General school expenditure | 16,000 | 6,500 | |
| Music concerts | - | 581 | |
| ______ | ______ | ||
| 21,075 | 15,990 | ||
| ______ | ______ | ||
| Total | 34,878 | 38,811 | |
| =========== | =========== |
ACKNOWLEDGEMENTS
We would like to take this opportunity to say a heartfelt thank you to everyone who has supported Friends of Barrington School during the year ended 31 August 2023. We thank the staff of the school and the many individuals who have given their time to fundraising activities, and all individuals who have made donations or have arranged matched funding.
ARM Barkers Bakery Barkers Bros Butchers Barrington Social Club Barrington Parish Council Bluespark Foundation Google Hot Numbers Coffee Law Storage Leys School Redrow Savills South Cambridgeshire Community Grant
Page 9