2022-08-31-accounts

CHARITY REGISTRATION NUMBER: 1082614

Friends of Barrington School

Trustees’ Annual Report and Unaudited Accounts for the Year Ended 31 August 2022

Friends of Barrington School

Contents

Year Ended 31 August 2022

	Page
Trustees’ annual report	1 to 4
Independent examiner’s report to the trustees	5
Income and Expenditure Account and Balance Sheet	6
Notes to the Accounts	7 to 8
Acknowledgements	9

Friends of Barrington School

Trustees’ Annual Report for the Year Ended 31 August 2022

ACHIEVEMENTS AND PERFORMANCE

Our school PTA, Friends of Barrington School (FOBS), has had another successful year to raise £34,408 this year for our small school of 117 pupils and growing. We celebrate the many creative and enthusiastic ways in which the FOBS committee has set about raising much-needed funds for Barrington School over the year. The committee has certainly embraced the gradual return to face-to-face activities as the year has progressed and it has been wonderful to see how positively these events have been received by both the school and wider community. At the beginning of the year, we set a target of £7,000 to be raised from FOBS fundraising activities alone and are delighted to report that we have far surpassed that with a net income from events last year totalling £15,331. Donations and corporate receipts added a further £19,077. The total raised is a phenomenal amount and it all serves to ensure we can continue to support the school to enhance the overall learning provision and ensure their learning experiences at the school remain exhilarating and engaging for the children.

As ever, the Winter term focused on Festive activities. Our Christmas Wreaths sale raised a fantastic £303, and thanks to

match funding of the takings obtained by one parent’s employer, Google, our total profit was £982 We went on to raise an amazing £1021 via the Christmas Raffle and were so grateful for all the contributions sent in by families and carers for these. There was a further £207 raised from the sale of Christmas cards designed by the children.

In January, Moss & Rose, a local vintage Clothes company kindly donated 25% of their profits from their January Clothes Sale to FOBS which was greatly appreciated. March saw our first social event since the Pandemic, which felt quite momentous. FOBS members organised an extremely entertaining pub quiz in the Royal Oak which was packed to the rafters on the night. £768 was raised through tickets sales and a raffle, which was excellent. Most importantly, this was a long-awaited opportunity for people to socialise as a school community once again – and was celebrated enthusiastically!

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Hot on the heels of the pub quiz, we continued our events calendar with a more social take on the Barrington School Fun Run this year with tea and cakes being served on the Green, and some additional healthy adult competition in the form of three-legged races. There was certainly a lot of merry making. We utilised an online fundraising platform called Invest My Community which allowed children to set up an individual fundraising page and claim gift aid which was very successful. There was an excellent turn out and the kids did fantastically well in their running and sponsorship efforts. With additional matching funding from (and thanks to) the Oxford Gene group on the tea and cake stall, the overall profit from this event was a brilliant £3,237.

In the early summer the internationally renowned concert pianist Gulsin Onay kindly offered to host

a piano recital in aid of FOBS. On a balmy evening in late May, guests were treated to an auditory feast of piano music. In total this raised £824 for FOBS, and we were extremely grateful to her for her generosity.

In June FOBS took part in the village jubilee celebrations running their now infamous and highly addictive ‘ladders’

game, as well as face painting and a second-hand book sale. Despite slightly inclement weather, spirits were indeed jubilant and we raised £126.

The pinnacle of our fundraising efforts, both organisationally and financially was the return of the Barrington School Fete. A huge amount

of thought and organisation went into the planning of this event and a great debt of thanks must go to our fearless Fete leaders Anna Church and Sam Herbert who lived and breathed all things fete-related for several months. There was also a great amount of help and support provided by all of the committee members (and their associates), as well as the school staff and local businesses including our sponsors – Redrow, Savills, Barkers Butchers, Barkers Bakers and Hot Numbers. We had a

great range of interesting stalls and games, a bouncy castle, entertainment from the kids, a BBQ, bar and even freshly made donuts – all the ingredients required for an amazingly good fete. Very many thanks to all of those who turned out to support us, or sent in raffle and tombola prizes. The fete raised a total of £4,218 in profit.

Alongside this, we also ran our hugely popular Auction of Promises, with a bountiful array of promises, experiences and items being generously donated by businesses and individuals from the Barrington community surrounding areas. We also held a simultaneous raffle. The Auction of Promises raised £2,044 and the Raffle £320.

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Grants

At the beginning of this year, we decided to set up a dedicated grant sub-group to focus purely on identifying and targeting grants in order to access funds for key items. Seven grants applications were submitted and we were successful in receiving a £2,000 grant from South Cambs Community Chest Fund, which will be used in part to purchase a large wooden stage for the playground as part of an overall scheme to enhance outdoor environment.

Individual donations and match-funding

FOBS is also lucky enough to benefit from some individual private donations and match-funding from employers, which are very gratefully received. For example, one parent donates a regular amount which is used to pay for providing daily fruit to KS2. As mentioned above, match-funding from employers has helped us double profit made on individual events which is extremely significant.

What has the money raised been spent on?

This is the fun bit. Following a bit of hiatus on spending during COVID due to severely limited opportunities for school trips, and outside visitors, we have been delighted to be able to support the huge range of varied requests that have flooded in from across the year groups this last year with total donations to the school of £38,811.

The centre piece has been the wonderful new wooden climbing frame that was been erected in the playground in the Spring

Term in addition to the substantial renovation of the play area outside of the Red and Yellow classroom with the installation of the wet-pour road track, artificial grass area, and story-telling chair. FOBS provided £19,350 specifically to support with these items, and this included a fantastic £7,000 Donation from Cemex Rugby Group Benevolent Fund.

In addition to the play equipment, FOBS has supported a variety of stimulating and important workshops ranging from Mental Health (Lily Jo), and Anti bullying to Chinese Dragon Workshops.

We have contributed to the cost of an assortment of school trips including those to Colchester Castle (Y3/4), Colchester Zoo (YR,1 &2),

Shuttleworth (Y5/6) the Grafham Water Residential trip (Y5/6) and participation in the Young Voices Concert at the O2 (Y4/5/6).

Across the arts topics, we have been able to fund a Theatre Group Production of Tom’s Secret Garden, support the purchase of scripts for the School production of Pirate of the Curry Bean, and pay for a coach to take Y3/4 to see a wind orchestra performance.

Science and IT within the school has been supported with funding for the ‘whole-school’ Science Week, IT equipment and some Bee bots, which are exciting bits of kits that teach the children about programming and coding. And on the subject of the environment and natural world, we funded the purchase of some hedgehog houses, the installation of several willow structures to enhance the school field and the planting of a jubilee tree with a surrounding bench.

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Friends of Barrington School

Trustees’ Annual Report Year Ended 31 August 2022

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name: Friends of Barrington School Abbreviated name: FOBS Registered charity number: 1082614 Charity’s principal address: Barrington C of E Primary School, Haslingfield Road, Barrington, Cambridge CB22 7RZ

The trustees who served during the year and at the date of approval were as follows:

Nina O’Brien (Joint Chair, appointed 19 October 2021) Miranda Wheatcroft (Joint Chair, appointed 19 October 2021) Sarah Smithson (Chair, resigned 19 October 2021) Victoria Holt (Secretary, appointed 19 October 2021) Stephanie Klockner (Secretary, resigned 19 October 2021) Simon Lake (Treasurer)

STRUCTURE, GOVERNANCE AND MANAGEMENT

Friends of Barrington School (“FOBS”) is a charity and is constituted as a Parent Teacher Association. It is a member of Parentkind, which provides public liability insurance as well as support and guidance. Its governing document is the Parentkind (formerly PTA UK) model constitution. Trustees are elected from the membership. They are supported by a PTA committee that organises fund raising events.

OBJECTIVES AND ACTIVITIES

The objects of FOBS, as set out in its governing document, are to support and advance the welfare and education of the pupils attending Barrington C of E Primary School (“the school”); and to foster good relationships between staff, parents and the wider community.

FOBS has complied with its duty to have due regard for public benefit when undertaking activities and allocating funds. The main activity is fundraising for the school and making grants to the school to support and advance the welfare and education of the pupils at the school.

FOBS receives great support from parent volunteers, teachers and the wider community in organising and sponsoring fundraising activities.

RESERVES POLICY

FOBS aims to hold between £5,000 to £10,000 on the Unrestricted Fund at each year end. That allows capacity for planned and unforeseen expenditure by the school, especially in the period of September to December, and will be kept under review as the needs of the school expand in future years to reflect the growth in pupil numbers. The resumption of trips and activities as the school emerged from COVID, together with the planned expenditure on enhancing the outdoors areas, resulted in a reduction of £5,994 in the reserves of the Unrestricted Fund. Its reserves at 31 August 2022 were £16,938. The reserves of the Restricted Funds at that date were £2,718. Total funds amounted to £19,656.

The Trustees’ Annual Report was approved on 19 January 2023 and signed on behalf of the board of trustees by

Miranda Wheatcroft (Joint Chair)

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Friends of Barrington School

Independent examiner’s report to the trustees of Friends of Barrington School Year Ended 31 August 2022

I report to the trustees on my examination of the accounts of the above charity (“The Trust”) for the year ended 31 August 2022.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)b of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Date: 19 April 2023

Name: Ian Chamberlain

Relevant Professional Qualification: ACMA

Address: 10 Orwell Road, Barrington, Cambridge CB22 7SE

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Friends of Barrington School

Accounts

for the Year Ended 31 August 2022

					2022	2021
			General	Restricted	Total	Total
			fund	funds	funds	funds
		Notes	£	£	£	£
INCOME AND EXPENDITURE ACCOUNT
INCOME FROM:
Fundraising activities		1	17,383	-	17,383	12,033
Donations and corporate receipts		2	1,496	17,581	19,077	13,719
			______	______	______	______
Total			18,879	17,581	36,460	25,752
EXPENDITURE ON:
Costs of raising funds		3	2,052	-	2,052	1,644
Donations to Barrington C of E Primary School		4	22,821	15,990	38,811	11,582
			______	______	______	______
Total			24,873	15,990	40,863	13,226
			______	______	______	______
NET INCOME/(EXPENDITURE)			(5,994)	1,591	(4,403)	12,526
RECONCILIATION OF FUNDS
Total funds brought forward			22,932	1,127	24,059	11,533
			______	______	______	______
TOTAL FUNDS CARRIED FORWARD			16,938	2,718	19,656	24,059
			===========	===========	===========	===========
REPRESENTED BY:
Cash at bank			16,938	2,718	19,656	24,059
			===========	===========	===========	===========
MOVEMENT ON FUNDS
		2021	2021		2022 2022
	At 1.9.20	Income	Expense At	31.8.21	Income Expense	At 31.8.22
	£	£	£	£	£ £	£
General fund	9,997	17,602	4,667	22,932	18,879 24,873	16,938
Restricted funds:
Outdoor area	1,171	330	600	901	9,000 7,901	2,000
Fruit for Key Stage 2	-	520	294	226	1,500 1,008	718
Music concerts	--	-	-	-	581 581	-
Other school expenditure	-	6,250	6,250	-	6,500 6,500	-
Barrington Church Food Box	-	50	50	-	- -	-
	______	______	______	______	__ ____	______
	11,533	25,752	13,226	24,059	36,460 40,863	19,656
	===========	===========	===========	===========	=========== ===========	===========

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Friends of Barrington School

Notes to the Accounts for the Year Ended 31 August 2022

1	FUNDRAISING ACTIVITIES
		2022	2021
		£	£
	General fund:
	Gathering on Green & Jubilee Celebration	967	-
	Christmas wreaths	1,358	-
	Christmas hampers raffle	1,021	1,017
	Christmas cards and mugs projects	207	186
	Quiz night	768	-
	Fun run	3,237	2,256
	Gülsin Onay concert	945	-
	Summer Fete	5,610	-
	Summer raffle	320	910
	Auction of promises	2,254	3,646
	Virtual escape room	-	590
	Disco evenings	-	223
	Barrington Bites cookbook - sponsors	-	1,200
	Barrington Bites cookbook - sales	385	1,413
	Clothes sales	85	391
	Clothes recycling	226	201
		______	______
	Total	17,383	12,033
		===========	===========
2	DONATIONS AND CORPORATE RECEIPTS
		2022	2021
		£	£
	General fund:
	Individual donations	783	2,472
	Amazon Smile	177	154
	Easy Fundraising Org UK	231	181
	Benevity Charitable Giving	-	1,722
	Corporate donations	305	1,040
		______	______
		1,496	5,569
		______	______
	Restricted funds:
	Individual donations	8,581	7,150
	Corporate donations	9,000	1,000
		______	______
		17,581	8,150
		______	______
	Total	19,077	13,719
		===========	===========

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Friends of Barrington School

Notes to the Accounts - continued for the Year Ended 31 August 2022

3	COSTS OF RAISING FUNDS
		2022	2021
		£	£
	General fund:
	Christmas wreaths	376	-
	Gülsin Onay concert	121	-
	Summer Fete	1,392	-
	Auction of Promises	27	-
	Virtual escape room	-	52
	Barrington Bites cookbook - printing	-	1,281
	Small societies lottery licence	20	20
	Registration with Virgin Money Giving	-	180
	Parentkind (Formerly PTA UK) subscription	116	111
		______	______
	Total	2,052	1,644
		===========	===========
4	DONATIONS TO BARRINGTON C OF E PRIMARY SCHOOL AND OTHER
		2022	2021
		£	£
	General fund:
	Outdoor areas	12,860	-
	Incubator for duck/chick eggs	270	259
	Workshops	2,684	1,489
	External trips	2,263	-
	Music concerts and performances	941	-
	Science week materials	248	-
	PHSE subscription	-	350
	First aid courses	-	300
	Spanish lessons	-	156
	Bouncy castle and gifts for Year 6 leavers	211	90
	Teaching equipment	3,344	-
	Other	-	379
		______	______
		22,821	3,023
		______	______
	Restricted funds:
	Outdoor areas	7,901	600
	Books	-	1,365
	Fruit for Key Stage 2 pupils	1,008	294
	General school expenditure	6,500	6,250
	Music concerts	581	-
	Barrington Church Food Box	-	50
		______	______
		15,990	8,559
		______	______
	Total	38,811	11,582
		===========	===========
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Friends of Barrington School

ACKNOWLEDGEMENTS

We would like to take this opportunity to say a heartfelt thank you to everyone who has supported Friends of Barrington School during the year ended 31 August 2022. We thank the staff of the school and the many individuals who have given their time to fundraising activities, and all individuals who have made donations or have arranged matched funding.

ARM Barkers Bakery Barkers Bros Butchers Google Gulsin Onay Hot Numbers Coffee Moss & Rose Oxford Gene Group OGT Redrow Rugby Cement Benevolent Fund Savills South Cambridgeshire Community Grant

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