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2021-08-31-accounts

CHARITY REGISTRATION NUMBER: 1082614

Friends of Barrington School

Trustees’ Annual Report and Unaudited Accounts for the Year Ended 31 August 2021

Friends of Barrington School

Contents

Year Ended 31 August 2021

Page
Trustees’ annual report 1 to 5
Independent examiner’s report to the trustees 6
Income and Expenditure Account and Balance Sheet 7
Notes to the Accounts 8 to 9
Acknowledgements 10

Friends of Barrington School

Trustees’ Annual Report for the Year Ended 31 August 2021

ACHIEVEMENTS AND PERFORMANCE

Confronted with an incredibly challenging year, our school PTA, Friends of Barrington School (FOBS), has demonstrated remarkable agility to raise £24,108 this year, an incredible amount for our small school of 105 pupils. Faced with the difficulties of COVID19, we expected fundraising to be seriously depleted this year. However, FOBS has been extremely creative in both raising money and securing donations to ensure that the school can continue to enrich the curriculum, at a time when first hand learning by experience is so important to support children’s re-engagement with school, boost their progress and support their mental health and well-being.

Funds have been raised in 2020/21 through new events designed to keep our children and their families closely connected whilst physically apart during lockdown. Innovative events this academic year have included a Virtual Escape Rooms, Virtual School Disco, a (socially-distanced) Fun Run and a Virtual Auction of Promises.

The Virtual Escape Rooms followed our school’s appearance on the BBC’s ‘ The Repair Shop’ back in November 2020, when an historic school sign was restored. We created the Escape Rooms based around our newly famous sign that had ‘mysteriously gone missing’ and ‘could only be found by completing the online challenge’. Determined to launch a family-friendly challenge whilst still in lockdown, the event was conceived and delivered in under a week. 100 teams from across the UK entered and it enabled our school community to compete virtually together , despite families being stuck alone at home. The buzz in school on the Monday morning after the school’s virtual escape room was incredible and gave everyone’s spirits a much needed lift.

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In December 2020, FOBS organised their first ever virtual school disco. Two school Dads DJ’d an hour long set via Zoom, with disco merchandise sold online beforehand. Attended by many of the school children, it proved a fantastic way to both fundraise and connect our children together from their living rooms. Such events have had a significant role in supporting the mental health and well-being of our families and helped to maintain the feeling of being part of the whole school community, despite the social isolation of lockdown and social distancing.

In April 2021, the PTA created a new Fun Run, challenging our children to run a predesigned 1km route around Barrington’s village green, raising sponsorship for each lap completed. To be Covid-secure, the event ran over three days with children encouraged to take part with their families. Children from every class spent the weekend racking up laps. One 6 year old completed a mammoth 16 laps and even a chicken took part in the event, joining his Year 6 owner on the day. It was great to see the children active and racking

up their 1k laps, with prizes awarded to 14 children for their outstanding fundraising achievements. The event raised an astounding total of £2,256 for school.

Unable to hold a summer fete again this year, FOBS has focused attention on delivering two key fundraisers this term; a Summer Raffle and an Auction of Promises with 39 incredible and unique experiences. Items available to bid on (remotely) included a private flight, dinner at London’s finest 5 star hotel, a bespoke sailing trip, tasting tours of Hot Numbers Roastery, Pinkster Gin Distillery and Brewboard’s Micro Brewery, tickets to London Zoo, a framed Rolling Stones album signed by Mick Jagger, expert gardening help, private pilates & yoga classes and much more.

The Auction was extremely popular and raised £3,646 for the school. The summer raffle, with 20 prizes including 4 wonderful summer hampers, raised £910.

These new initiatives helped to bolster our ‘more usual’ annual FOBS fundraising activities which this year included personalised Christmas cards, a Christmas Hampers raffle (raising £1,017), school uniform sales, Bags2School & donations from sales on Amazon Smile & EasyFundraising.

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In addition, we set up a FOBS Virgin Giving Money page to replace cash donations, registered FOBS with Benevity to help promote charitable giving within our local businesses, created a Facebook page to increase our reach to a wider audience, and have designed a brand new FOBS logo to replace the somewhat dated current logo. Our PTA Committee consists of a tight knit team who work tirelessly with the support of our wonderful Head and staff, committing time, IT and design expertise, sourcing prizes and providing unwavering enthusiasm all year, during a pandemic that has tested us all. Our village school has a small pool of just 80 families. The PTA is an integral part of our school and promoting a sense of community and belonging between families, the village and the school is hugely important.

The money raised by FOBS enables the school to enrich the education of all our children and provide vital school equipment and experiences that would not otherwise be possible. Every year FOBS provide funds to support the Inspiration Days programme of curriculum enrichment events to help engage all of the children. Over this last year (one that has sadly not involved school trips or residential trips away for the children), FOBS has helped to fund

Our school and village are small and the ethos of supporting the pupils in school has spread beyond our current parents and PTA. Members of the local community normally join the annual summer school fete and, in the absence of this, participated in our escape room. The local community is so supportive of the school that local residents got together during the January 2021 school closure and very quickly raised enough money for the school to buy a bank of 14 chromebooks to lend to families, ensuring that all children had access to online learning.

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In addition, parents and families have given up weekends to help paint classrooms, put together sheds, build new raised beds and create a sensory garden to help the children learn about nature and to promote more outdoor learning.

This strong community support is a result of the efforts of the PTA to involve the local community in supporting our school. Earlier this year whilst in lockdown, FOBS created a new community cookbook, with 69 recipes donated by our children, families, local groups and villagers, and printing costs secured through the support of local businesses. Published in time for the village’s Open Garden event, having printed 200 copies of the glossy ‘Barrington Bites’, we raised an impressive £1,332 on book sales and sponsorship this year and more to come next year.

In June 2021, FOBS was nominated in the inaugural National PTA Week Awards and short-listed in the final 3 PTAS in the UK for the ‘ PTA Community Initiative of the Year Award’ .

A great achievement to top off the year and an opportunity to say a big thank you to all of our school community – to the amazing staff led so brilliantly by Gill Davies, our fabulous children and their parents and families, to everyone involved with FOBS, to all those who have made generous donations, to anyone who has bought a raffle ticket or cookbook, and to the wider communities of Barrington and Shepreth who have made such a positive difference in supporting Barrington Primary School this year. Thank you!

“We may be a small school in a rural village but the support of our PTA and our local community enable us to provide resources, experiences and activities for our children that would otherwise be beyond our limited budget.”

(Gill Davies, Headteacher)

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Friends of Barrington School

Trustees’ Annual Report Year Ended 31 August 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name: Friends of Barrington School Abbreviated name: FOBS Registered charity number: 1082614 Charity’s principal address: Barrington C of E Primary School, Haslingfield Road, Barrington, Cambridge CB22 7RZ

The trustees who served during the year and at the date of approval were as follows:

Nina O’Brien (Joint Chair, appointed 19 October 2021) Miranda Wheatcroft (Joint Chair, appointed 19 October 2021) Sarah Smithson (Chair, resigned 19 October 2021) Victoria Holt (Secretary, appointed 19 October 2021) Stephanie Klockner (Secretary, resigned 19 October 2021) Simon Lake (Treasurer)

STRUCTURE, GOVERNANCE AND MANAGEMENT

Friends of Barrington School (“FOBS”) is a charity and is constituted as a Parent Teacher Association. It is a member of Parentkind, which provides public liability insurance as well as support and guidance. Its governing document is the Parentkind (formerly PTA UK) model constitution. Trustees are elected from the membership. They are supported by a PTA committee that organises fund raising events.

OBJECTIVES AND ACTIVITIES

The objects of FOBS, as set out in its governing document, are to support and advance the welfare and education of the pupils attending Barrington C of E Primary School (“the school”); and to foster good relationships between staff, parents and the wider community.

FOBS has complied with its duty to have due regard for public benefit when undertaking activities and allocating funds. The main activity is fundraising for the school and making grants to the school to support and advance the welfare and education of the pupils at the school.

FOBS receives great support from parent volunteers, teachers and the wider community in organising and sponsoring fundraising activities.

RESERVES POLICY

FOBS aims to hold between £5,000 to £10,000 on the Unrestricted Fund at each year end. That allows capacity for planned and unforeseen expenditure by the school, especially in the period of September to December. Successful fundraising and a reduction of spending during the Covid pandemic since March 2020 have resulted in an increase in the reserves of the Unrestricted Fund, which amounted to £22,932 at 31 August 2021. The reserves of the Restricted Funds at that date were £1,127. Total funds amounted to £24,059. Supported by those funds, FOBS agreed to make an amount of £20,000 available to the school during 2022 towards the costs of an outdoor all weather area for Key Stage 1 pupils and a new climbing frame. Together they will greatly enhance the facilities of the school for teaching and play.

The Trustees’ Annual Report was approved on 24 May 2022 and signed on behalf of the board of trustees by

Miranda Wheatcroft (Joint Chair)

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Friends of Barrington School

Independent examiner’s report to the trustees of Friends of Barrington School Year Ended 31 August 2021

I report to the trustees on my examination of the accounts of the above charity (“The Trust”) for the year ended 31 August 2021.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)b of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Date 22 May 2022

Name: Ian Chamberlain

Relevant professional qualification: ACMA

Address: 10 Orwell Road, Barrington, Cambridge, CB22 7SE

Page 6

Friends of Barrington School

Accounts

for the Year Ended 31 August 2021

2021
 2020
General Restricted
Total
 Total
fund funds
funds
 funds
Notes £ £ £
 £
INCOME AND EXPENDITURE ACCOUNT
INCOME FROM:
Fundraising activities 1 12,033 -
12,033		 3,664
Donations and corporate receipts 2 5,569 8,150
13,719		 28,541
______ ______ ______ ______
Total 17,602 8,150
25,752		 32,205
EXPENDITURE ON:
Costs of raising funds 3 1,644 -
1,644		 624
Donations to Barrington C of E Primary School 4 3,023 8,559
11,582		 33,654
______ ______
______		 ______
Total 4,667 8,559
13,226		 34,278
______ ______
______		 ______
NET INCOME/(EXPENDITURE) 12,935 (409)
12,526		 (2,073)
RECONCILIATION OF FUNDS
Total funds brought forward 9,997 1,536
11,533		 13,606
______ ______
______		 ______
TOTAL FUNDS CARRIED FORWARD 22,932 1,127
24,059		 11,533
=========== =========== =========== ===========
REPRESENTED BY:
Cash at bank 22,932 1,127
24,059		 11,533
=========== =========== =========== ===========
MOVEMENT ON FUNDS
2020 2020 2021
2021
At 1.9.19 Income Expense
At		 31.8.20 Income
Expense		 At 31.8.21
£ £ £ £ £
£		 £
General fund 9,656 4,318 3,977 9,997 17,602
4,667		 22,932
Restricted funds:
Outdoor area 3,950 - 2,779 1,171 330
600		 901
Books - 5,365 5,000 365 1,000
1,365		 -
Library furniture - 5,000 5,000 - -
-		 -
Fruit for Key Stage 2 - - - - 520
294		 226
Other school expenditure - 17,522 17,522 - 6,250
6,250		 -
Barrington Church Food Box - - - - 50
50		 -
______ ______ ______ ______ __
____		 ______
13,606 32,205 34,278 11,533 25,752
13,226		 24,059
=========== =========== =========== =========== ===========
===========		 ===========

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Friends of Barrington School

Notes to the Accounts for the Year Ended 31 August 2021

1 FUNDRAISING ACTIVITIES
2021 2020
£
 £
General fund:
Virtual escape room 590 -
Disco evenings 223 375
Christmas hampers raffle 1,017 502
Opening of new school building - 1,565
Fun run 2,256 -
Barrington Bites cookbook - sponsors 1,200 -
Barrington Bites cookbook - sales 1,413 -
Summer hampers raffle 910 -
Auction of promises 3,646 -
Bingo evening - 207
Clothes sales 391 439
Christmas cards and mugs project 186 -
Tea towels project - 500
Clothes recycling 201 76
______ ______
Total 12,033 3,664
=========== ===========
2 DONATIONS AND CORPORATE RECEIPTS
2021 2020
£
 £
General fund:
Individual donations 2,472 50
Amazon Smile 154 58
Easy Fundraising Org UK 181 282
Benevity Charitable Giving 1,722 -
Corporate donations 1,040 264
______ ______
5,569 654
______ ______
Restricted funds:
Individual donations 7,150 17,637
Corporate donations 1,000 10,250
______ ______
8,150 27,887
______ ______
Total 13,719 28,541
=========== ===========

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Friends of Barrington School

Notes to the Accounts - continued for the Year Ended 31 August 2021

3 COSTS OF RAISING FUNDS
2021 2020
£
 £
General fund:
Virtual escape room 52 -
Opening of new school building - 250
Barrington Bites cookbook - printing 1,281 -
Tea towels project - 210
Raffle expenses - 34
Small societies lottery licence 20 20
Registration with Virgin Money Giving 180 -
Parentkind (Formerly PTA UK) subscription 111 110
______ ______
Total 1,644 624
=========== ===========
4 DONATIONS TO BARRINGTON C OF E PRIMARY SCHOOL AND OTHER
2021 2020
£
 £
General fund:
PHSE subscription 350 -
First aid courses 300 450
Incubator for chick eggs 259 -
Workshops 1,489 925
External trips - 707
Spanish lessons 156 874
Bouncy castle for Year 6 leavers 90- -
Computer subscription - 250
Rewards stars - 147
Other 379 -
______ ______
3,023 3,353
______ ______
Restricted funds:
Books 1,365 5,000
Library furniture - 5,000
Fruit for Key Stage 2 pupils 294 -
Cows about Cambridge Art Festival - 695
Outdoor sheds, play equipment and maths resources 600 2,084
General school expenditure 6,250 17,522
Barrington Church Food Box 50 -
______ ______
8,559 30,301
______ ______
Total 11,582 33,654
=========== ===========

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Friends of Barrington School

ACKNOWLEDGEMENTS

We would like to take this opportunity to say a heartfelt thank you to everyone who has supported Friends of Barrington School during the year ended 31 August 2021. We thank the staff of the school and the many individuals who have given their time to fundraising activities, and all individuals who have made donations or have arranged matched funding through Benevity Charitable Giving. We acknowledge with thanks the support of the following corporates who made donations or sponsored the Barrington Bites Cookbook:

Abode Town and Country Barkers Bakery Barkers Bros Butchers Bexwell Farm Frog End Pet Supplies Hot Numbers Coffee Law Storage Offord & Camp Plumbs Dairy Shepreth Parish Council The Moringa Tree The Plough, Shepreth The Royal Oak, Barrington TTP Group

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