Business & Employment Support & Training 17 Milton Meadows Milton, Near Tenby Pembrokeshire SA70 8PL www.bestuk.org.uk 01646 651655
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020 FOR SOUTH CEFN CAEAU FAMILY CENTRE
(Ty Enfys)
REGISTERED CHARITY NUMBER: 1082561
1
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
Page Report of the Trustees 2 - 8 Report of the Independent Examiner 9 Receipts and Payments Accounts 10 Statement of Assets and Liabilities 11 Notes to the Financial Statements 12-13
2
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2020
The trustees present their report with the financial statements of the charity for the year ended 31 July 2016. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) Accounting and Reporting by Charities.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number 1082561
Registered Office
2 Ynys Las Cefn Caeau Llwynhendy Llanelli SA14 9BT
Trustees
Reverend John Treharne Chairperson Eunydd Ashley Brynmor Thomas Vice-Chair Until March 2020 Lynne Beer Secretary Helen Lewis Treasurer Ella Simmonds Jason Hart Cheryl Huish Nicola Thomas Christopher Beer as of March 2020
Bankers
Unity Trust Bank Nine Brindleyplace Birmingham B1 2HB
Independent Examiners
Business & Employment Support & Training 17 Milton Meadows Milton, Nr Tenby Pembrokeshire SA70 8PL
3
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Ty Enfys Family Centre is a charity governed by a constitution as adopted 25[th] May 2000 as amended 17[th] May 2011. It is registered as a charity with the Charity Commission.
The aims and objects of the charity are “to develop at a local level the skills and nurturing capacity of families, parents and carers so that the well-being and life chances of their children are enhanced.”
Appointment of Trustees
Trustees are appointed as set out in the constitution. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate.
Trustee Induction and Training
As part of induction all trustees are DBS checked and shown the relevant documentation regarding the running of the family centre.
Organisation Structure
----- Start of picture text -----
Trustees
Co-ordinator
Family Support Play Worker
----- End of picture text -----
Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decisionmaking regarding the day-to-day running of the centre. The Co-ordinator is responsible for keeping order of files, office work and over-seeing all other day-to-day activities at the centre.
Related Parties
There were no related party transactions.
Risk Management
Ty Enfys Family Centre conducts risk assessments before undertaking any activities or events and ensures that appropriate DBS checks are undertaken for those working with children or vulnerable adults. Trustees are checked if they will have contact with families.
Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
4
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
OBJECTIVES AND ACTIVITIES
The object of the charity is about prevention and early intervention.
The constitution states the two objects as “I. The preservation and protection of health and the relief of distress within family relationships by the provision of a resource and advice centre and by the education of the public in good parenting skills. II. The provision of facilities for recreation and other leisure time activities for and in the interests of social welfare with a view to improving conditions of life”
The charity works in partnership with parents and carers. It empowers them in order to better cope with family life and therefore gives their children a better start in life.
The Aims of the Family Centre is to ensure children:-
-
Have a flying start in life
-
Have a range of education and learning opportunities
-
Enjoy the best possible health, free from abuse
-
Have access to play, leisure and cultural activities
-
Are listened to and respected and have their identity recognised
-
Have a safe home and community
-
Are not disadvantaged by poverty
The objectives for the next year are:
100 adults will increase their Community engagement The number of people attending groups/events:
100 people will have an Increase in positive relationships The number of new friendships made:
65 Children and young people will feel less isolated
150 people will have improved feelings of well-being
65 Children and young people will have reduced feelings of sadness and anxiety
50 Children and Young people will have improved life skills
ACHIEVEMENT AND PERFORMANCE
A total of 548 people have made use of Ty Enfys Family Centre services
400 children:
0-4 years - 121 5 –9 years - 190 10–15 years – 82
16 – 18 years – 2
19+ years – 5
259 families
5
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
We have worked with 27 agencies:
BCT Invest Local Officers regarding Llwynhendy funding pot –Community Party ICC – Our Llwynhendy Brynteg school – after school sessions Llanelli Rural Council CBSA St Pauls Family Centre – New support group Burry Port Family Centre – New support group Morfa Family Centre New support group Tumble Family Centre - New support group Trimsaran Family Centre – New support group CETMA – Food donation and Walking Well items Llwynhendy Library –weekly family sessions Llwynhendy and Pemberton Forum WCVA CAVS CVON Flying Start Health Visitor Carmarthenshire County Council Housing Tempo Time Credits The Legacy Fund and Communities For Work Family Information Service CBSA Mentre Cwm Gwendreath Llanelli Mens Sheds Threshhold Keep Wales Tidy Public Heaith Network
Time table:
Aug 2019 – April 2020 Administration/planning, Mondays - 4 hrs 15 mins every week. Mondays 3:15 – 5pm Games and planning activities 10 years plus. Tuesdays: 9:30 – 2:30pm Messy play/free play. 3pm – 5pm Drama/arts Club at Bryn Teg School Wednesdays: 9:30 – 12:30pm create and play activities. 1pm – 2:30 free play/relax together activities. 3:15 – 5pm Arts and crafts Llwynhendy Library Thursdays: ASD support April 20 – November 2020 As lock-down happened we had to switch to online support with a flexible timetable: Mondays – 4 hours of Admin either from home or at the Centre as appropriate Tuesdays/Wednesdays – 6 hours a day between 9am – 3:30pm face-to-face appointments with the children when possible. Wednesdays/Thursday’s Facebook group activities and online Zoom sessions
Activities included :
August 2019
21 people - Summer Stroll 12 people - Pen Y Fan climb
3 babies/toddlers - Messy play
41 people - Summer play in the park
9 people – Walk from Burry port to Pembrey
28 people - Arts and crafts at Llwynhendy Library
6
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
7 people - BBQ in the garden 3 people - Drop-in
September 19
3 people - Threshold 2 people - Baby time 0 - Gardening 0 - Community Arts & Crafts 4 people - ASD support group 0 people - Relaxation 8 people - Art club Llwynhendy Library 8 people - Drama Brynteg school 1 people - Outdoor Play 5 people - Drop-in 10 people - Food Surplus - Cetma and Llwynhendy and Pemberton Forum
October 19
7 people - Baby Play 5 people - Community Arts and Crafts 5 people - ASD parent support 6 people - Drop-in/CBSA/Food Surplus 0 - Messy Play 5 people - Relaxation 7 people - Beach clean-up event 0 - Lunch 3 people - Movie Goosebumps 4 people - Youth project talks 11 children - Drama club Brynteg 36 people - Arts and Crafts Library club HALF TERM WEEK 6 people - Biscuit decorating 11 people - pumpkin carving-library 17 people - Gower Heritage trip
November 19
0 - Baby play drop-in 1 person - Community Arts/Crafts Poppy 5 people - ASD parent pupport 5 people - Drop-IN 4 people - lunch 25 people - Drama club - fireworks Guy Falkes 16 people - Library Arts/Crafts - Poppy 2 people - Youth group Christmas tree event; 43 children - Face painting 20+ children – Arts and Craft 200 children - Santa
December 19
Christmas whats on: 9th- Youth group project 3:30-5:30, 10th- Christmas clear out day! Volunteers welcome to help clear our play room ready for the new room change. 11th- xmas knitting 10-2:30, Art ASC- xmas nibbles and games 3:20-5. 12th- closed
7
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
16th- Art ASC- xmas Cards 3:30-5
17th-Staff and committee big Xmas dinner!! (Closed too public)
18th- Clean up (volunteers welcome, free festive hot chocolate and nibbles for lunch for volunteers). Drama ASC- Xmas party in Brynteg school for the regular goers.
19th- closed
January 2020
Week one – planning week
Pizza and paint party - Redecoration of the downstairs activity rooms with youth and families Re received surplus foods on the Wednesdays/Thursdays which we gave out to families. Games Club
February 2020
Pancake flipping competition
March 2020 –
13 families engaged – 648 followers
27 Facebook posts Closed because of COVID-19 Staff worked from home online Started the Cook Craft and Play Facebook group ASD virtual Zoom meetings Promoted local organisations offering help and information and guidance about COVID-19
April 2020 –
7 Families 648 followers
24 Facebook posts Closed because of COVID-19 Staff worked from home online Ran the Cook Craft and Play Facebook group Held ASD virtual Zoom meetings Promoted local organisations offering help and information and guidance about COVID-19
May 2020 –
13 Families 655 followers
14 Facebook posts Gave out 50 health and well-being packs in Llwynhendy to young people Closed because of COVID-19 Staff worked from home online Ran the Cook Craft and Play Facebook group Held ASD virtual Zoom meetings Promoted local organisations offering help and information and guidance about COVID-19
June 2020 –
8 Families 655 followers 10 Facebook posts
Worked on improving the Centres COVID safety and finishing the redecorating, putting in new furnishings and improving the storage areas to help keep resources virus free. 10 Facebook posts
July 2020 – 11 Families 654 followers 11 Facebook posts Garden Play ASD weekly meetings
8
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 JULY 2020
One family at a time Taster days with arts and crafts, take home packs, play sessions and support.
Staff training
Lone Working, September 2019 – Hazel Evans Mental Health Awareness, September 2019 – Sharan Condon and Hazel Evans Learning with Autism in the Early Years, October 2019 – Hazel Evans and Faye James-Turvey Basic Food Hygiene Full Course, October 2019 – Sharan Condon and Hazel Evans Introduction to Child Protection, November 2019 – Hazel Evans Online Forum: Supporting Mental Health Services During COVID19, May 2020 – Sharan Condon VT Early Childhood Forum on Mental Health: tools for professionals, June 2020 – Refreshing The Basics Of Mental Health Care, June 2020 – Sharan Condon Death and Dying, June 2020 – Sharan Condon Forum: Supporting Mental Health Services During COVID19, July 2020 – Sharan Condon Delivering Session Remotely, July 2020 – Sharan Condon Connect To Kindness Awareness Session, July 2020 – Sharan Condon
FINANCIAL REVIEW
Reserves Policy
Ty Enfys Family Centre has reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission. The greatest area of risk to the effectiveness of the charity is loss of grant income. The trustees feel that, given their responsibilities to both the paid workers and the families who benefit from the services, a reserve of 6 – 9 months running costs (currently equivalent to £18,152 – 27,228) should be held. The current level of £3,458 is currently below this level and slightly reduced on the previous year. This is because funding bids in the previous year were only partially successful resulting in a period of reduced grant income. During this period reserves were used to continue services. The trustees will take steps to increase the level of reserves during the coming year by working with the local volunteering group and through increased fundraising activities. This level of reserves has been determined taking into account the fact that income is received from a wide range of sources, the extent of protective measures (such as insurance), commitments it has to staff, and other obligations under agreements with third parties.
Risk management has been reviewed in terms of child protection policies, risk assessments of events and trips, the undertaking of DBS checks and health and safety issues. The trustees feel that they have taken all reasonable steps to protect beneficiaries, staff, volunteers and the organisation itself.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
9
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 31 JULY 2020
Independent examiner’s report to the trustees of Ty Enfys Family Centre
I report on the accounts of the charity for the year ended 31 July 2020, which are set out on pages 10 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and than an independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the Charities Act,
• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5) (b) of the Charities Act, and
• to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 130 of the Charities Act; and
• to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Mrs. Shirley David
Address: Business & Employment Support & Training
17 Milton Meadows, Milton, Nr Tenby, Pembrokeshire, SA70 8PL
Date: 24[th] March 2021
10
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
| Notes | Unrestricted Funds |
Restricted Funds |
Total Funds 2020 |
Total Funds 2019 |
|||||
|---|---|---|---|---|---|---|---|---|---|
| Receipts | |||||||||
| Donations and Legacies | |||||||||
| Gifts and Donations Income | 1,183 | 0 | 1,183 | 740 | |||||
| Grants | 0 | 21,877 | 21,877 | 36906 | |||||
| Total Donations and Legacies | 1,183 | 21,877 | 23,060 | 37646 | |||||
| Trading Activities | |||||||||
| Fund raising events | 381 | 0 | 381 | 147 | |||||
| Trips/activity fees | 0 | 6,215 | 6,215 | ||||||
| Total Trading Activities | 381 | 6,215 | 6,596 | 147 | |||||
| Total Receipts | 2 | 1,563 | 28,092 | 29,656 | 37793 | ||||
| Payments | |||||||||
| Raising Funds | 2 | 0 | 2 | 474 | |||||
| Charitable activities | |||||||||
| Activities | 593 | 2,002 | 2,595 | 1868 | |||||
| Equipment | 557 | 2,498 | 3,055 | 981 | |||||
| Maintenance | 36 | 0 | 36 | ||||||
| Marketing/publicity/outreach | 11 | 54 | 66 | 209 | |||||
| Miscellaneous | 69 | 0 | 69 | 60 | |||||
| Professional and legal fee's | 0 | 162 | 162 | 0 | |||||
| Salaries and Wages | 5 | 419 | 24,786 | 25,204 | 29450 | ||||
| Staff/volunteer training | 0 | 82 | 82 | 240 | |||||
| Stationery, postage | 0 | 286 | 286 | 288 | |||||
| Support Costs - Governance costs | 3 | 421 | 2,020 | 2,441 | 2127 | ||||
| Support Costs - Health and Safety | 3 | 11 | 272 | 283 | 126 | ||||
| Support Costs - HR | 3 | 0 | 246 | 246 | 215 | ||||
| Support Costs - IT | 3 | 0 | 195 | 195 | 137 | ||||
| Telephone and Internet | 22 | 736 | 759 | 751 | |||||
| Travel Expenses | 43 | 19 | 62 | 220 | |||||
| Utilities(Gas/Electric) | 27 | 735 | 762 | 715 | |||||
| Total Charitable activities | 2,210 | 34,093 | 36,303 | 37388 | |||||
| Total Payments | 2 | 2,211 | 34,093 | 36,304 | 37862 | ||||
| Net Income | -648 | -6,000 | -6,649 | -69 | |||||
| B/F Previous Year End | 3,556 | 14,068 | 17,625 | 17694 | |||||
| Movement of Funds | 550 | -550 | 0 | 0 | |||||
| C/F Current Year End | 3,458 | 7,518 | 10,976 | 17625 |
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER 10U2561 STATEMENT OF ASSETS AND LIABILMES FOR THE YEAR ENDED 31 JULY 2020 ABofJu131. 2020 olJul 31. 2019 trknte• .'Ca8h &t bank and in hand Ca¥h float 150 Lknty Trust Total CaBh at bank •nd In h•nd 10,626 17.475;, 17.6251 10.976 iCyrr•Dt Assots Lkndepo•6ted Funds Totsl CrrentASets 4N•t¢Uff051t assets 10.976 17,825,. cr1dr5.. amounts falllng due whhln one yglr itcurrgttt •880ts Ilkibilrtwsl Totsi asoets leB6 ¢urreTrt lbIl• |Totsl not a••ots Illabiliti081 10,976 10,976 17,625. 17.625 17.62$ 10,976 •8ktlown of Fund Lknreotrlclod Futhdl•lyos 3.458. 7.518 3.556,. F8trlctvd Fund• 14.068 .'ToW 10J76. 17,625. SvJned on behalf of the Trustees...... Name ofTru5tee......
12
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
1. Accounting Policies
The accounts have been prepared under the receipts and payments convention and in accordance with:
-
Accounting and Reporting by Charities: Statement of Recommended Practice
-
Applicable accounting standards and
-
The Charities Act 1993.
The principal accounting policies adopted in the preparation of the accounts are as follows:
Restricted funds are to be used for specified purposes as specified by the donor. Expenditure that meets these criteria is identified to the fund. Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and is available as general funds
2. Fund Movements
Restricted funds are received for a specific purpose within the objects of the charity and must be accounted for separately. All income has therefore been shown as restricted where the donor has stated that the income can only be used for a specified purpose or where it has been raised through an appeal for a specified purpose. Fund movements were as follows:
| Fund | B/F | Income |
Expenditure |
Transfers | C/F |
|---|---|---|---|---|---|
| Archbishop of Wales | 182 | 943 |
207 |
0 |
918 |
| Awards for All | 8,909 | 10,027 |
15,396 |
0 |
3,540 |
| BBC Children in Need | 973 | 9,999 |
10,219 |
0 |
753 |
| BBC Children in Need (Covid) | 0 | 0 |
506 |
0 |
(506) |
| Carmarthenshire Association of Voluntary Services |
0 | 909 |
71 |
0 |
838 |
| Community Foundation Wales | 0 | 1,975 |
963 |
1,012 | |
| Henry Smith | 3,454 | 3,454 | 0 | ||
| Llanelli Rural Council | 550 | (550) | 0 | ||
| Our Llwynhendy Fund | 0 | 4,240 |
3,276 |
964 | |
| Total Restricted Funds | 14,068 | 28,093 |
34,093 |
(550) |
7,518 |
| Unrestricted Funds | 3,556 | 1,563 |
2,211 |
550 |
3,458 |
3. Governance costs
There was no trustee remuneration.
| Governance costs were as follows: Data Protection Insurance Independent Examination Consultancy Legal fees Total |
£ 35 £ 930 £ 324 £1,080 £ 72 £2,441 |
|---|---|
13
SOUTH CEFN CAEAU FAMILY CENTRE REGISTERED CHARITY NUMBER: 1082561 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
4. Pension Schemes
The charity has set up a pension with NEST and is complying with the requirements of Auto Enrolment.
5. Salaries and Wages
Expenditure has been broken down according to the activity headings as recommended by the Accounting and Reporting by Charities Statement of Recommended Practice.
Total staff costs comprised:
| Net Salaries/wages | 23,225 |
|---|---|
| Employee NI | 725 |
| Employee Tax | 452 |
| Pension | 829 |
| Total Costs | 25,231 |
The average number of employees in the year, calculated on a full-time equivalent basis, was 1.4.
The number of higher paid (including benefits) employees was:
£50,000 - £59,999 Nil £60,000 to £69,999 Nil
6. Debtors
There were no debtors at the year-end.
7 Creditors
There were no creditors at the year-end.