Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2020 To 31 03 2021
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1082558 Charity's principal address 2a Blind Lane, Silksworth, Sunderland
Sunderland North Family Zone
Postcode Sr3 1au
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Judith Potelle | Chairperson | 2ndApril 2019 | ||
| Janet Tate | Treasure | 2ndApril 2019 | ||
| William Miller | Committee Member | 2ndApril 2019 | ||
| Lynne Robinson | Committee Member | 2ndApril 2020 | ||
| Anne Morrison | Secretary | 2ndApril 2019 | ||
| Janice Embleton | Committee Member | 2ndApril 2019 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
CONSTITUTION
Type of governing document (eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company) APPOINTMENT Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
FAMILY, ADULT AND COMMUNITY LEARNING COURSES INCLUDE CHILD DEVELOPMENT, CREATIVE CRAFTS BASIC SKILLS, FOOD HYGIENE Summary of the objects of the ONLINE BASICS AND BASIC COMPUTING COURSE TO ADVANCE charity set out in its governing document WELFARE SERVICES: SUPPORT WITH FORMS:PERSONAL INDEPENDENT PAYMENTS, EMPLOYMENT AND SUPPORT ALLOWANCE, UNIVERSAL CREDIT, SSC1
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
TO PROMOTE ANY CHARITABLE PURPOSE FOR THE BENEFIT OF PEOPLE LIVING IN THE NORTH WEST AREA OF THE CITY OF SUNDERLAND, AND IN PARTICULAR BUT WITHOUT PREJUDICE TO THE GENERALITY OF THE FOREGOING:
1) TO RELIEVE POVERTY SICKNESS AND DISTRESS.
- 2) TO PROMOTE THE PRESERVATION AND PROTECTION OF HEALTH. 3) TO ADVANCE THE EDUCATION OF THE PUBLIC.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
4) TO ADVANCE THE EDUCATION OF CHILDREN BELOW COMPULSORY SCHOOL AGE BY PROVIDING OR ASSISTING IN PROVIDING FACILITIES FOR GROUP PLAY IN WHICH PARENTS CAN PARTICIPATE WHERE APPROPRIATE.
- 5) TO PROVIDE INFORMATION, ADVICE AND COUNSELLING SERVICES, AND APPROPRIATE ASSOCIATED FACILITIES.
6) TO PROVIDE FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE OF SUCH PERSONS HAVING NEED OF SUCH FACILITIES BY REASON OF THEIR AGE, YOUTH, SEX, INFIRMITY, DISABLEMENT, POVERTY AND SOCIAL AND ECONOMIC CIRCUMSTANCES.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
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Section E Financial review
Brief statement of the
charity’s policy on reserves
Trustees must ensure that the charity's funds are used appropriately, prudently, lawfully and in accordance with the charity's purposes for the public benefit. The general principle of trust law is that funds received as income should be spent within a reasonable period of receipt. The holding of reserves will be authorised (generally) by an implied power to hold reserves. Trustees are justified in exercising their power to hold income reserves if, in their considered view, it is necessary in the charity's best interests.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) William Miller Position (eg Secretary, Chair, Committee Member etc) Date 14/12/2021
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SUNDERLAND NORTH FAMILY ZONE
Report and Financial Statements
for the Year Ended
31st March 2021
C h a r i t y N u m b e r 1 0 8 2 5 5 8
Company Number 3922032
SUNDERLAND NORTH FAMILY ZONE
31st March 2021
| Contents | Page |
|---|---|
| Report of the Management Committee | 1 -3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5-6 |
SUNDERLAND NORTH FAMILY ZONE Report of the Management Committee 31st March 2021
The board presents its report and financial statements for the year ended 31st March 2021
Reference and Administration Information
| Charity name | Sunderland North Family Zone |
|---|---|
| Charity registration number | 1082558 |
| Company registration number | 3922032 |
| Registered office and operational address | 2A Blind Lane |
| Silksworth | |
| Sunderland | |
| SR3 1AU | |
| Directors | Judith Potelle |
| Janet Tate | |
| Lynne Robinson | |
| Trustees | Judith Potelle |
| Janet Tate | |
| Lynne Robinson | |
| Bankers | Lloyds Bank |
| Fawcett Street | |
| Sunderland | |
| SR1 1SE | |
| Accountant | Ian Bell |
Governing Document
The companies’ objects and regulations are governed by the Company's Memorandum dated 7th February 1997 and under the memorandum is constituted as a Company Limited by Guarantee. The object of the Charity is to provide safe stimulating childcare facilities after school hours and during school holidays and to encourage the formation of community groups emphasizing self-help. To meet this objective, the charity seeks charitable donations from the general public and local organizations as well as grants.
Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law. The process for recruitment and appointment of trustees is contained within our memorandum and articles of association, an extract of which is reproduced below. Please note that all references to gender should be taken to mean individuals of any gender.
The Management Committee
Following the first Annual General Meeting the Management Committee shall be made up of persons elected individually at the Annual General Meeting. Nominations shall be sought and elections conducted in such manner as the Management Committee may from time direct, provided that at no time shall more than one member of a Family serve on the Management Committee during the same period of service. The Management Committee may at any time co-opt any member of the Centre to fill a casual vacancy in the Management Committee or as an additional member provided that the maximum size of the Management Committee specified in these Articles is not exceeded and provided further that no-one may be appointed as a co-opted member if as a result more than one third of the number of members of the Management Committee would be co-opted members. Under no circumstances shall an employee of the Centre or any person aged less than eighteen years of age be a member of the Management Committee. A Management Committee member shall, subject to Article 41 below, hold office until the end of the next Annual General Meeting following her/his election. On expiration of the period of office for which s/he was elected, a Management Committee member shall be eligible for re-election. A Management Committee member shall declare an interest in respect of any matter in which s/he has a personal material of financial interest or any connected matter and should withdraw from the meeting whilst the matter is discussed, such action shall be recorded in the minutes of the meeting. Management Committee member may be paid all reasonable out-of-pocket expenses incurred by them in attending and returning from meetings of the Management Committee or General Meeting of the Centre or in connection with the business of the Centre.
The office of Management Committee member shall be immediately vacated if s/he:
-
Resigns her/his office to the Centre; or
-
Ceases to be a member of the Centre; or
-
In the opinion of the majority of the Management Committee, fails to declare her/his interest in any contract as referred to in Article 38; or
-
Is absent from three successive meetings of the Management Committee without special leave of absence from the Management Committee and they pass a resolution the s/he has by reason of such absence vacated office, provided that any member to be so expelled shall be first given the opportunity to make representation to the Management Committee; or
-
. Becomes bankrupt or, in the opinion of the Management Committee, incapable on medical or psychological grounds of carrying out the duties of a Management Committee member or is otherwise prevented by law from continuing as a company director; or
-
Is removed from office by Ordinary Resolution of the Centre in General Meeting in accordance with
Reserves Policy
- The policy of the management committee is to ensure that all expenses are fully funded and reserves are sufficient to cover expenditure commitments for a six month period. The management committee will ensure that funds are invested regularly to provide a maximum total return balance with the level or risk.
Judith Potelle Janet Tate Chair Person Treasurer
Page 3
S U N D E R L A N D N O R T H F A M I L Y Z O N E Statement of Financial Activities 31st March 2021
| Income Grants Contracts Fundraising Furlough Bank Interest Reserves |
Unrestricted Restricted 2021 2020 £ £ £ £ |
|---|---|
| 1000 10000 11000 54289 18614 35675 15897 15518 379 18944 4452 14492 |
|
| Total Income | 16897 83233 49584 14492 |
| Expenditure Resources Wages and Salaries Rent Utilities Accountant Marketing Volunteer Expenses Training Bank Fees |
2108 1833 275 95096 8353 58445 5245 1005 4240 4476 781 3695 350 350 2500 2500 600 150 450 560 480 80 |
| Total Expenditure | 1231 99704 12602 70035 |
| Net Income | 5666 16471 36982 -19489 |
Page 4
SUNDERLAND NORTH FAMILY ZONE Balance Sheet 31st March 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| Current Asset | £ | £ | £ | £ |
| Debtors (Due within 1 year) | - | - | ||
| Cash in Bank | 12881 | 20922 | ||
| Non Current Assets | ||||
| Tangible Assets | - | - | - | |
| Total Assets | 12881 | 30156 | ||
| Creditors (Due within 1 year) | ||||
| Accruals | 350 | 350 | 250 | |
| Non Current Liabilities | ||||
| Amounts falling due after 1 year | ||||
| Total Liabilities | 350 | 350 | 250 | |
| Net Assets | 12531 | 29806 | 20672 | |
| Funds Of The Charity | ||||
| Opening Balance | 6343 | 20612 | 23494 | |
| Charity Funds | 12881 | 9194 | -2882 | |
| Total Funds of The Charity | 19224 | 29806 | 20612 |
Page 5
SUNDERLAND NORTH FAMILY ZONE Balance Sheet Continued 31st March 2021
For the year ending 31st March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
These accounts have been prepared and audit by the Ian Bell Account on 3rd December 2021 and signed on by:
These accounts have been approved by the management committee on 3rd December 2021 and signed on its behalf by:
Director Name:
Signature:
Page 6
SUNDERLAND NORTH FAMILY ZONE Notes to the Accounts 31st March 2021
Accounting Policies
The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2007)
Depreciation
Depreciation will be provided at the following rate on a straight line basis in order to write the assets off over their estimated useful lives
Plant and Machinery Fixtures and Fittings IT Equipment
(Purchase Price of Asset - Approximate Salvage Value)
Estimated Useful Life of Asset
Stocks
There are no stocks
Deferred Taxation
There is no deferred taxation to account for.
Foreign Currencies
All transactions are in UK Sterling.
Leasing and Hire Purchase Commitments
No assets are held under lease or hire purchase agreements
Pensions
Currently the organisations has no employees who are members of a pension scheme and therefore no pension liabilities have accrued.
Page 7
SUNDERLAND NORTH FAMILY ZONE
Report and Financial Statements
for the Year Ended
31st March 2021
C h a r i t y N u m b e r 1 0 8 2 5 5 8
Company Number 3922032
SUNDERLAND NORTH FAMILY ZONE
31st March 2021
| Contents | Page |
|---|---|
| Report of the Management Committee | 1 -3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5-6 |
SUNDERLAND NORTH FAMILY ZONE Report of the Management Committee 31st March 2021
The board presents its report and financial statements for the year ended 31st March 2021
Reference and Administration Information
| Charity name | Sunderland North Family Zone |
|---|---|
| Charity registration number | 1082558 |
| Company registration number | 3922032 |
| Registered office and operational address | 2A Blind Lane |
| Silksworth | |
| Sunderland | |
| SR3 1AU | |
| Directors | Judith Potelle |
| Janet Tate | |
| Lynne Robinson | |
| Trustees | Judith Potelle |
| Janet Tate | |
| Lynne Robinson | |
| Bankers | Lloyds Bank |
| Fawcett Street | |
| Sunderland | |
| SR1 1SE | |
| Accountant | Ian Bell |
Governing Document
The companies’ objects and regulations are governed by the Company's Memorandum dated 7th February 1997 and under the memorandum is constituted as a Company Limited by Guarantee. The object of the Charity is to provide safe stimulating childcare facilities after school hours and during school holidays and to encourage the formation of community groups emphasizing self-help. To meet this objective, the charity seeks charitable donations from the general public and local organizations as well as grants.
Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law. The process for recruitment and appointment of trustees is contained within our memorandum and articles of association, an extract of which is reproduced below. Please note that all references to gender should be taken to mean individuals of any gender.
The Management Committee
Following the first Annual General Meeting the Management Committee shall be made up of persons elected individually at the Annual General Meeting. Nominations shall be sought and elections conducted in such manner as the Management Committee may from time direct, provided that at no time shall more than one member of a Family serve on the Management Committee during the same period of service. The Management Committee may at any time co-opt any member of the Centre to fill a casual vacancy in the Management Committee or as an additional member provided that the maximum size of the Management Committee specified in these Articles is not exceeded and provided further that no-one may be appointed as a co-opted member if as a result more than one third of the number of members of the Management Committee would be co-opted members. Under no circumstances shall an employee of the Centre or any person aged less than eighteen years of age be a member of the Management Committee. A Management Committee member shall, subject to Article 41 below, hold office until the end of the next Annual General Meeting following her/his election. On expiration of the period of office for which s/he was elected, a Management Committee member shall be eligible for re-election. A Management Committee member shall declare an interest in respect of any matter in which s/he has a personal material of financial interest or any connected matter and should withdraw from the meeting whilst the matter is discussed, such action shall be recorded in the minutes of the meeting. Management Committee member may be paid all reasonable out-of-pocket expenses incurred by them in attending and returning from meetings of the Management Committee or General Meeting of the Centre or in connection with the business of the Centre.
The office of Management Committee member shall be immediately vacated if s/he:
-
Resigns her/his office to the Centre; or
-
Ceases to be a member of the Centre; or
-
In the opinion of the majority of the Management Committee, fails to declare her/his interest in any contract as referred to in Article 38; or
-
Is absent from three successive meetings of the Management Committee without special leave of absence from the Management Committee and they pass a resolution the s/he has by reason of such absence vacated office, provided that any member to be so expelled shall be first given the opportunity to make representation to the Management Committee; or
-
. Becomes bankrupt or, in the opinion of the Management Committee, incapable on medical or psychological grounds of carrying out the duties of a Management Committee member or is otherwise prevented by law from continuing as a company director; or
-
Is removed from office by Ordinary Resolution of the Centre in General Meeting in accordance with
Reserves Policy
- The policy of the management committee is to ensure that all expenses are fully funded and reserves are sufficient to cover expenditure commitments for a six month period. The management committee will ensure that funds are invested regularly to provide a maximum total return balance with the level or risk.
Judith Potelle Janet Tate Chair Person Treasurer
Page 3
S U N D E R L A N D N O R T H F A M I L Y Z O N E Statement of Financial Activities 31st March 2021
| Income Grants Contracts Fundraising Furlough Bank Interest Reserves |
Unrestricted Restricted 2021 2020 £ £ £ £ |
|---|---|
| 1000 10000 11000 54289 18614 35675 15897 15518 379 18944 4452 14492 |
|
| Total Income | 16897 83233 49584 14492 |
| Expenditure Resources Wages and Salaries Rent Utilities Accountant Marketing Volunteer Expenses Training Bank Fees |
2108 1833 275 95096 8353 58445 5245 1005 4240 4476 781 3695 350 350 2500 2500 600 150 450 560 480 80 |
| Total Expenditure | 1231 99704 12602 70035 |
| Net Income | 5666 16471 36982 -19489 |
Page 4
SUNDERLAND NORTH FAMILY ZONE Balance Sheet 31st March 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| Current Asset | £ | £ | £ | £ |
| Debtors (Due within 1 year) | - | - | ||
| Cash in Bank | 12881 | 20922 | ||
| Non Current Assets | ||||
| Tangible Assets | - | - | - | |
| Total Assets | 12881 | 30156 | ||
| Creditors (Due within 1 year) | ||||
| Accruals | 350 | 350 | 250 | |
| Non Current Liabilities | ||||
| Amounts falling due after 1 year | ||||
| Total Liabilities | 350 | 350 | 250 | |
| Net Assets | 12531 | 29806 | 20672 | |
| Funds Of The Charity | ||||
| Opening Balance | 6343 | 20612 | 23494 | |
| Charity Funds | 12881 | 9194 | -2882 | |
| Total Funds of The Charity | 19224 | 29806 | 20612 |
Page 5
SUNDERLAND NORTH FAMILY ZONE Balance Sheet Continued 31st March 2021
For the year ending 31st March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime.
These accounts have been prepared and audit by the Ian Bell Account on 3rd December 2021 and signed on by:
These accounts have been approved by the management committee on 3rd December 2021 and signed on its behalf by:
Director Name:
Signature:
Page 6
SUNDERLAND NORTH FAMILY ZONE Notes to the Accounts 31st March 2021
Accounting Policies
The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2007)
Depreciation
Depreciation will be provided at the following rate on a straight line basis in order to write the assets off over their estimated useful lives
Plant and Machinery Fixtures and Fittings IT Equipment
(Purchase Price of Asset - Approximate Salvage Value)
Estimated Useful Life of Asset
Stocks
There are no stocks
Deferred Taxation
There is no deferred taxation to account for.
Foreign Currencies
All transactions are in UK Sterling.
Leasing and Hire Purchase Commitments
No assets are held under lease or hire purchase agreements
Pensions
Currently the organisations has no employees who are members of a pension scheme and therefore no pension liabilities have accrued.
Page 7