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2023-03-31-accounts

CHARTERED CERTIFIED ACCOUNTANTS

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Our Ref LT/200548 Date 02 January 2024

STRICTLY Mr N Woodbridge PRIVATE & CONFIDENTIAL Trans-Vol ThamesideOrsett Road Complex Grays Essex RM17 SDX

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44/54 Orsett Road, Grays, Essex RM17 5ED t: 01375 373828 f: 01375 391375

; CastleGrovedellas satisPointHouse,Be. TS15 KnightswicKenehigwic k ReRo ad , Canvey Island, Essex SS8 9PA t: 01268 696878 f; 01268 511247

w: www.rowlandhall.co.uk

Dear Neil,

Financial Statements for the year ended 31 March 2023

Further to the receipt of the accounts for Trans-Vol for the year ended 31% March 2023 just prior to Christmas, | now enclose a signed copy, including a signed audit report, for your retention.

| would confirm that a copy of the accounts were sent to both Companies House and the Charity Commission for filing on 22"¢ December.

| now enclosea note of my firm’s charges for work undertaken on behalf of the Charity. The audit assignment ran relatively smoothly this year and | have, as a result, been able to keep the fee at an identical level to the prior year, not withstanding inflationary pressures. | trust you will find the fee to be acceptable.

With best wishes,

Yours sincerely,

Lynette Thompson Partner Thurrock Office e-mail: thompson@rowlandhall.co.uk

Encs

Partners DeanDavid StreetFlood F.C.C.A.B.A., F.C.C.A. foraRegisteredrange asof auditorsinvestment and regulatedbusiness =x patiAce 5 Sage Lynette Thompson F.C.C.A. activities in the United Kingdom by the ACCA “bp ee Accoun ant Wayne Smith F.C.C.A. Association of Chartered Certified Accountants. Practising CertificateEo Development par|ner

TRANS-VOL (A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS YEAR ENDED 3187 MARCH 2023

Charity No: 1082389 Company No: 4033874

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TRANS-VOL

Contents Page Report of the Management Committee 1-5 . Report of the Auditors 6-8 Statement of Financial Activities 9 Balance Sheet 10 | Notes forming part of the Financial Statements 11-17

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TRANS-VOL

REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 315™MARCH 2023

Introduction

The committee submits their report and the accounts of the charity for the year ended 31" March 2023.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Jreland (FRS 102) (issued in October 2019).

LEGAL AND ADMINISTRATIVE INFORMATION

Charity Number: 1082389

Company Number: 4033874

Committee Members N. Woodbridge

N. Woodbridge Director/Trustee and Chairperson, T. Fish Director/Trustee J.H. Paddick Director/Trustee A.P. White Director/Trustee

Senior Management

D, Cheeseman

Principal Office

Thameside Complex Orsett Road Grays Essex RM17 5DX

Auditors

Rowland Hall 44/54 Orsett Road Grays Essex RM17 5ED

Bankers

Lloyds Bank Ple 34 High Street Grays Essex RM17 6LX

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TRANS-VOL

REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 315T MARCH 2023 (CONTINUED)

OBJECTS, AIMS, OBJECTIVES AND ACTIVITIES

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Charitable Objects

The charitable objects of the charity are to provide relief to the inhabitants of Thurrock and its environs who have need thereof, and in particular but not so as to limit the generality of the foregoing:

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the Management Committee consider how planned activities will contribute to the aims and objectives they have set.

Objectives for the Year

  1. To generate additional core funding.

  2. Yo promote all of Trans-Vol’s services throughout the community and increase the level of awareness,

Strategies to Achieve the Year’s Objectives

  1. To research and apply for assistance and support to suitable grant making organisations and local/national businesses to promote the benefits of supporting Trans-Vol and its objectives within Thurrock.

  2. To generate funds to support its charitable purposes by bidding for contracts for service that fall within the bounds of its charitable purposes.

  3. To continue to review the charity’s expenditure with an aim to reduce unnecessary costs and to renegotiate the terms and discount levels of all suppliers’ contracts,

  4. To review the level of passenger contributions to the cost of travel with Trans-Vol and, if required, implement any increase agreed through the Management Committee,

  5. To re-visit Trans-Vol’s website to ensure all information is up to date and relevant.

  6. To ensure that all of Trans-Vol’s promotional information is up to date, appropriate and readily available at all public buildings and other allied outlets.

Principal Activities of the Year

During the year the charity was able to restart subsidised transport services for its members throughout Thurrock for either the Social Car Service (Volunteers using their own cars to help members who find it difficult to use public transport), or Minibus Service (or those members who have to travel in or with their wheelchairs or any member who, by way of impairment, needs an accessible vehicle).

School Transport routes continued to run daily (including during the Easter Break) for the most vulnerable children and the value of contracts were restored to 100% of their tender level. The Charity was again asked by the Disabled Children's Team at the Council to transport 3 of extremely vulnerable children to respite centres in Brentwood and Leigh-on-Sea for which a separate monetary rate was agreed.

Members were supported to attend a variety of medical appointments which had been delayed through Covid.

At 31% March 2023 the total number of registered users of Trans-Vol remained at 1,588, and once again the annual fee was waived for all.

Over the year Trans-Vol completed 27,925 journeys.

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TRANS-VOL

REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 315™ MARCH 2023 (CONTINUED)

FINANCIAL REVIEW AND RESULTS FOR THE YEAR

A summary of the results for the year is given on page 8 of the financial statements.

The charity has continued to operate with no charitable financial assistance from the local authority.

The net outgoing resources for the year amounted to £11,101 (previous year £2,774 incoming) and the deficit will be deducted from reserves brought forward giving total reserves carried forward of £89,233. Of this amount £10,000 is attributable to designated funds and £79,233 remains in general reserves. Attention is drawn to Note 1 to the financial statements on page 11 regarding our assessment of the charity to continue as a going concern.

Reserves Policy

The Management Committee have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be between 3 and 6 months of the resources expended, which equates to £53,000 to £106,000 in general funds. At this level, the Management Committee feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding, It would obviously be necessary to consider how the funding would be replaced or activities changed. The present free reserves amount to £79,233 and is within the target range for the organisation.

Investment Polic

The policy of the Management Committee in respect of investment is to place any funds not immediately required in management of the charity in deposits with clearing banks or in cash funds designed specifically for charities such as the Charities Official Investment Fund (COIF) money fund. Such deposits meet the Management Committee’s requirement for the maximising of income commensurate with the protection of capital.

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FUTURE PLANS

Trans-vol continues to seek additional opportunities to raise its revenue streams by exploring activities within its charitable purposes. Its activities over the year have illustrated its flexibility and willingness to deliver to the community it serves,

Thurrock is at the threshold of major changes including the creation of a new freeport, increased investment in infrastructure and an ambitious house building programme. These changes will undoubtedly produce challenges and opportunities and Trans-vol’s connections to local government and key enterprises within the borough mean it is well placed to leverage its capabilities and secure a sustainable future.

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TRANS-VOL REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 315™ MARCH 2023 (CONTINUED)

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 14 July 2000 under number 4033874 and registered as a charity on 12 September 2000 under number 1082389,

The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

Members of the charitable company guarantee to contribute an amount not exceeding £1 to the assets of the charitable company in the event of winding up.

Recruitment and Appointment of Management Committee Members

The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Management Committee.

Under the requirements of the company’s Articles all members of the Management Committee will hold office until the next Annual General Meeting following her/his election or co-option. On expiration of the period of office for which he/she was appointed, a member of the Management Committee shall be eligible for re-election or further co-option.

The charity has a wide range of activities and, as a result, seeks to ensure that the knowledge and experience of the Management Committee covers a wide range of voluntary and community activities, in addition to business and management skills. A skills audit of Management Committee members is usually undertaken annually and, where potential gaps are identified, new Committee members are actively sought.

All members of the Board give their time voluntarily and receive no benefit from the charity. Any expenses reclaimed from the charity are set out in Note 9 to the Accounts.

Committee Members Induction and Training

It has been agreed that a Management Committee Members Training Programme covering both the induction of new Committee Members and continuing training of existing Committee Members should be implemented. The programme will include an induction pack sent to new Committee Members and describes a programme of trustees training and covers:-

Organisational Management The charity is run by a Management Committee consisting of trustees appointed by the Annual General Meeting or coopted during the year. Major decisions on policy, personnel and expenditure are made by the Management Committee. The charity also employed a Transport Manager who dealt with the day-to-day decisions and general running of the charity. :

Risk Management

The Management Committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Significant external risks to funding have led to the development of a strategic plan, which will allow for the diversification of funding and activities. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

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TRANS-VOL REPORT OF THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 315™ MARCH 2023 (CONTINUED)

ACCOUNTING AND REPORTING RESPONSIBILITIES

Statement of Committee Members’ Responsibilities

The trustees (who are also directors of Trans-Vol for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement as to Disclosure of Information to Auditors

So far as the committee members/directors are aware, there is no relevant audit information of which the charitable company’s auditors are unaware, and the trustees have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information,

Auditors

Rowland Hall have indicated their willingness to continue in office and a resolution to re-appoint them as auditors will be proposed at the forthcoming annual general meeting.

This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities and taking advantage of the small companies exemption of Section 415A of the Companies Act 2006.

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Approved by the Committee on Al (A(R
And signed on its; behalf by So:
N. WOODBRIDGE (Chairman)
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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF TRANS-VOL

OPINION

We have audited the financial statements of Trans-Vol (the ‘charitable company’) for the year ended 31% March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

BASIS FOR OPINION

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law, Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

CONCLUSIONS RELATING TO GOING CONCERN

In auditing the financial statements, we have concluded that the directors’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

OTHER INFORMATION

The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor's report thereon, Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. .

We have nothing to report in this regard.

OPINIONS ON OTHER MATTERS PRESCRIBED BY THE COMPANIES ACT 2006

In our opinion, based on the work undertaken in the course of the audit:

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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF TRANS-VOL (CONTINUED)

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

RESPONSIBILITIES OF TRUSTEES

As explained more fully in the trustees’ responsibilities statement set out on page 5, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

AUDITOR’S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations, We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

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INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF TRANS-VOL (CONTINUED)

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation, This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

' A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

USE OF OUR REPORT

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the , charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

44/54 Orsett Road Lynette Marie Thompson FCCA (Senior Statutory Auditor) Grays For and on behalf of ROWLAND HALL, Statutory Auditor Essex RM17 SED

22™ December 2023

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TRANS-VOL

STATEMENT OF FINANCIAL ACTIVITIES (ENCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 315T MARCH 2023

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|||||||||| |---|---|---|---|---|---|---|---|---| |Restricted|Unrestricted|Designated|FundsTotal|FundsTotal| |Notes|Funds|Funds|Funds|2023|2022| |£|£|£|£|£| |INCOME FROM:| |Donations|and|Legacies|3|-|-|-|-|-| |Charitable|Activities:| |Grants|and|Fares|4|-|198,774|-|198,774|189,978| |Investment|Income|5|-|633|-|633|IS| |Other Incoming|Resources|-|254|-|254|1,534| |TOTAL INCOMING RESOURCES|-|199,661|-|199,661|191,527| |EXPENDITURE ON:| |Cost|of Raising|Funds:|-|-|-|-|-| |’|Charitable|Activities|6|-|210,762|-|210,762|188,753| |Other|6|-|-|-|-|-| |TOTAL RESOURCES EXPENDED|-|210,762|-|210,762|188,753| |NET (EXPENDITURE)/INCOME|-|(11,101)|-|(11,101)|2,774| |TRANSFER BETWEEN FUNDS|-|-|-|-|-| |NET|MOVEMENT|IN|FUNDS|-|(11,101)|-|(11,101)|2,774| |RECONCILIATION OF FUNDS| |Total funds brought forward|-|90,334|10,000|100,334|97,560| |TOTAL FUNDS CARRIED FORWARD|£-|£79,233|£10,000|£89,233|£100,334|

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The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

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TRANS-VOL

Company No. 4033874

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|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |ASBALANCE|[AT]|[31ST][ MARCH]|SHEET|[ 2023]| |Notes|2023|2022| |£|£|£|£| |FIXED|ASSETS| |Tangible Assets|12|242|437| |CURRENT|ASSETS| |Debtors|13|32,242|9,603| |Cash|at bank|and|in|hand|66,559|101,898| |98,801|111,501| |CREDITORS:|amounts|falling|due| |within|one|year|14|9,810|11,604| |NET CURRENT ASSETS|88,991|99,897| |TOTAL|ASSETS|LESS|CURRENT|LIABILITIES|89,233|100,334| |CREDITORS:|amounts|falling|due|after|more| |than one year|-|-| |NET ASSETS|16|£89,233|£100,334| |UNRESTRICTED FUNDS| |Designated|Funds|10,000|10,000| |General Funds|79,233|90,334| |89,233|100,334| |RESTRICTED FUNDS|-|-| |TOTAL FUNDS|17|£89,233|£100,334| |These|accounts|are|prepared|in|accordance|with|the|special|provisions|relating|to|small|entities|within|Part|15|of|the| |Companies|Act 2006.| |Approved|and|authorisedafor issue by|the|Management CommitteeAVIon|.......4.....0)..07%RIAA| |and signed on its|behalf|by|||||Mg| |N. WOODBRIDGE|(Chairman)|

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TRANS-YVOL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 318T MARCH 2023

  1. ACCOUNTING POLICIES

  2. (a) General Information and Basis of Accounting

Trans-Vol is a charitable company limited by guarantee in the United Kingdom. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 per member. The charity’s registered office is disclosed on page 1 of these financial statements.

The nature of the charity’s operations and principal activities are disclosed on page 2 of these financial statements. The registered office is Thameside Complex, Orsett Road, Grays, Essex, RM17 5DX.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The charity does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared in Sterling which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historic cost convention with items recognised at cost of transaction value unless otherwise stated in the relevant note(s) to these accounts.

Trans-Vol meets the definition of a public benefit entity under FRS 102.

(b) Going Concern The directors have given consideration to the ability of the charity to continue to trade normally as a going concern, In their consideration they have had regard to a period of 12 months from the signing of these accounts. The charity incurred a small deficit during the year to 31 March 2023 and the management forecast is a broadly break-even position for the current financial year. The current contracts with Thurrock Council for the provision of School Transport are due to finish July 2024 and the status regarding any renewal of these contracts is currently unknown,

The trustees recognise the current financial difficulties they face. Trustees have been prudent in keeping enough reserves to pay all creditors if necessary and will consider an orderly closing of the charity if there is insufficient income in 2024. The accounts are prepared on the basis that the charity is a going concern,

Income from government and other grants, whether capital or revenue in nature, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grant have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred,

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

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TRANS-VOL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 318? MARCH 2023

  1. ACCOUNTING POLICIES (Continued)

  2. (d) Resources

    • (i} Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is shown net of VAT.

    • (ii) Charitable activities expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

    • (iii) Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include audit fees and costs linked to the strategic management of the charity.

    • (iv) All costs are allocated between the expenditure categories on a basis designed to reflect the use of the resource. The majority of costs relate to charitable activities and have been allocated as such.

  3. (e) Fund Accounting

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(f) Fixed Assets . Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, as detailed below. Items of equipment are capitalised where the purchase price exceeds £500. Fixtures, Fittings and Equipment - 25% reducing balance and 334% straight line Mini Buses - 25% on reducing balance.

(h) Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

The charity operates a defined contribution scheme, the assets of which are held separately from those of the charity, Pension costs are charged to the SOFA in the period to which they relate.

  1. JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

In the application of the charity’s accounting policies the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources, The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis, Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period or in the period of the revision and future periods where the revision affects both current and future periods,

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TRANS-VOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315™ MARCH 2023

3. DONATIONSANDLEGACIES 2023 2022
£ £
Donations £- f-

The charity benefits from the involvement and support of its volunteers, details of which are given in the Management Committee Report. In accordance with accounting standards, the economic contribution of general volunteers is not measured in the accounts.

Premises Costs

The charity operates from premises owned by Thurrock Council. No charge is made by the council for the use of these facilities.

  1. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
2023 2022
Restricted Unrestricted Total Total
£ £ £ £
Minibus Fares and Contracts - 196,312 196,312 188,792
VolunteerDriver Fares - 2,462 2,462 1,186
, £- £198,774 £198,774 £189,978
5. INVESTMENTINCOME AND INTEREST 2023 2022
£ £
Bank Interest £633 £15
All of the above income relates to unrestricted funds.
6. EXPENDITUREONCHARITABLEACTIVITIES Total Total
2023 2022
£ £
Salaries, Wages andRelated Costs 129,330 113,209
Volunteer Expenses 2,093 877
Minibus Expenses 20,587 17,473
Minibus Hire 31,524 30,496
Insurance 1,745 1,330
Telephone and Internet 2,535 2,635
Computer Costs 2,205 2,115
Depreciation and (Profit)/Loss onDisposal 195 204
Governance Costs 7,239 7,359
SupportCosts 13,309 13,055
£210,762 £188,753

Of the £210,762 expenditure in the year to 31° March 2023 (2022: £188,753), £nil was charged to restricted funds (2022: £nil) and £210,762 to unrestricted funds (2022: £188,753).

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TRANS-VOL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315T MARCH 2023

The charity initially identifies the cost of its support functions. It then identifies those costs which relate to the governance function. Refer to the table below for the basis of apportionment and the analysis of support and governance costs.

governance costs.
General Governance Basis
of
Support Function Total Apportionment
£ £ £
Salaries
Healthcare		 11,578
600		 -
-		 11,578
600		 StaffTime
StaffTime
Insurance
Telephone andInternet		 -
133		 192
-		 192
133		 Governance
Usage
Printing, Postage, Stationery and Advertising 455 - 455 Usage
Repairs andRenewals - - - Usage
Legal andProfessional Fees - 2,607 2,607 Governance
Audit Fees - 4,415 4,415 Governance
Bank Charges 161 25 186 Governance
SundryExpenses 382 - 382 Usage
£13,309 £7,239 £20,548
The charity operates from premises owned by Thurrock Council. No charge is made by the council for the use of
these facilities.
8. NETINCOMINGRESOURCESFORTHEYEAR 2023 2022
This isstated after charging: £ £
Depreciation £195 £204
Loss/(Profit) onDisposal £- £-
ManagementCommittee’sRemuneration £- £-
Auditors’ Remuneration - AuditServices £3,725 £3,595
- Non Audit Services £690 £600
9. ~’ STAFFCOSTSANDNUMBERS 2023 2022
£ £
Staffcosts were as follows:
Salaries andWages 137,974 121,874
Social Security Costs 76 72
StaffPensions 2,858 2,654
£140,908 £124,600
No employee received emoluments ofmore than£60,000.
The average weekly number ofemployees during the year, calculated on the basis offull-time equivalents, was as
follows:
2023 2022
No No
Directors 4 4
Transportand Support 17 15
21 19

The directors/trustees received no remuneration nor were they reimbursed for any expenses during the year (2022: £nil).

The charity considers its key management personnel comprise the trustees and Operations Manager. The total employment benefits including employer pension contributions of the key management personnel were £36,791.

15

TRANS-VOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 3157 MARCH 2023

  1. TAXATION

The charitable company is exempt from corporation tax on its charitable activities.

  1. INDEMNITY INSURANCE Trustee liability insurance was paid during the year and is included in the charity’s total insurance premium for the year of £1,745.
,
12, TANGIBLE FIXEDASSETS Fixtures,
Fittings
& Equipment Total
£ £
COST
BroughtForward 37,838 37,838
Additions
Disposals		 .
-		 :
-
At 31"March 2023 £37,838 £37,838
DEPRECIATION
BroughtForward 37,401 37,401
Chargefor the period 195 195
Eliminated onDisposal - -
At 31%March 2023 £37,596 £37,596
NETBOOKVALUE At31*March 2023 £242 £242
NETBOOKVALUEAt31%March 2022 £437 £437
13. DEBTORS 2023 2022
£ £
Fares Receivable 23,805 36
OtherDebtors andPrepayments 8,437 9,567
£32,242 £9,603
14. CREDITORS: amounts falling due within one-year 2023 2022
£ £
Trade Creditors 5,070 4,733
Other Creditorsand Accruals 4,740 6,871
£9,810 £11,604

16

TRANS-VOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 315T MARCH 2023

15. PENSION COSTS

The charity operates a defined contribution stakeholder pension scheme and also contributes to suitable personal pension schemes of employees. Contributions are charged to the SOFA in the period to which they relate. The charge for the year was £2,858 (2022: £2,654).

16. ANALYSIS OF NET ASSETS BETWEEN FUNDS

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |General|Designated|Restricted|Total| |Funds|Funds|Funds|Funds| |£|£|£|£| |Tangible Fixed|Assets|242|-|-|242| |Current|Assets|88,801|10,000|-|98,801| |Current|Liabilities|(9,810)|-|-|(9,810)| |Long Term|Liabilities|-|-|-|-| |Net Assets at 31% March 2023|£79,233|£10,000|£-|£89,233|

----- End of picture text -----

ANALYSIS OF NET ASSETS BETWEEN FUNDS — PREVIOUS YEAR

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |General|Designated|Restricted|Total| |Funds|Funds|Funds|Funds| |£|£|£|£| |Tangible Fixed|Assets|437|-|-|437| |Current|Assets|101,501|10,000|-|111,501| |Current|Liabilities|(11,604)|-|-|(11,604)| |Long Term|Liabilities|-|-|-|-| |Net Assets at 31% March 2022|£90,334|£10,000|£-|£100,334|

----- End of picture text -----

17

TRANS-VOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 3187 MARCH 2023

17. MOVEMENT IN FUNDS

MOVEMENT IN FUNDSFUNDS
At1%
April
2022		 Incoming
Resources		 Outgoing
Resources		 Transfers At31*
March
2023
£ £ £ £ £
Restricted Funds:
Total Restricted Funds £- £- £- E- £-
Unrestricted Funds:
DesignatedRedundancy Reserve 10,000 . - - 10,000
General Funds 90,334 199,661 (210,762) - 79,233
TotalUnrestrictedFunds £100,334 £199,661 (£210,762) - £89,233
TotalFunds £100,334 £199,661 (£210,762) £- £89,233
MOVEMENT INFUNDS -PREVIOUSYEAR
At1" Incoming Outgoing At31#
April
2021		 Resources Resources Transfers March
2022
£ £ £ £ £
Restricted Funds:
Total Restricted Funds £- £- £- £- £-
Unrestricted Funds:
DesignatedRedundancy Reserve
GeneralFunds		 10,000
87,560		 -
191,527		 -
(188,753)		 -
-		 10,000
90,334
TotalUnrestricted Funds £97,560 £191,527 (£188,753) £- £100,334
TotalFunds £97,560 £191,527 (£188,753) £- £100,334

Purposes of Designated Funds

Redundancy Reserve

Trans-Vol’s Management Committee believe it is essential that provision is set aside to meet any and all of its legal responsibilities in respect of staff redundancies in the unfortunate event of the closure of the charity.

  1. OPERATING LEASE COMMITMENTS At the reporting end date the charitable company had outstanding commitments for future minimum lease payments under non-cancellable operating leases, as follows: ;
payments under non-cancellablenon-cancellable operating leases, as follows: ;
2023 2022
£ £
DueWithin 1 Year 31,692 30,785
Due Within 2-5 Years 72,539 100,978
£104,231 £131,763
  1. RELATED PARTY TRANSACTIONS There were no related party transactions during the year.