Treasurers Report
Holt School Association AGM
Monday 18th September 2023, 7:30pm
This report details receipts and expenses relating to the reporting year 1[st] September 2022 to 31 August 2023 and presents the opening and closing balances for the main account, reserve account and the account for the 200 Club.
| ~~—S=——~~ | Main Account ~~—S=——~~ |
Reserve Account ~~—S=——~~ |
200 Club Account ~~—S=——~~ |
Total ~~—S=——~~ |
|---|---|---|---|---|
| OpeningFund Balances 1stSeptember 2022 ~~—S=——~~ |
£14,119.87 ~~—S=——~~ |
£4,186.16 ~~—S=——~~ |
£5,270.00 ~~—S=——~~ |
£23,576.03 ~~—S=——~~ |
| ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ |
| Total Receipts ~~—S=——~~ |
£33,287.82 ~~—S=——~~ |
£10,096.23 ~~—S=——~~ |
£1,931.50 ~~—S=——~~ |
£45,315.55 ~~—S=——~~ |
| Total Payments ~~—S=——~~ |
-£41,403.70 ~~—S=——~~ |
-£8,821.07 ~~—S=——~~ |
-£2,000.00 ~~—S=——~~ |
-£52,224.77 ~~—S=——~~ |
| ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ | ~~—S=——~~ |
| ClosingFund Balances 31stAugust 2023 ~~—S=——~~ |
£6,003.99 ~~—S=——~~ |
£5,461.32 ~~—S=——~~ |
£5,201.50 ~~—S=——~~ |
£16,666.81 ~~—S=——~~ |
Of the funds raised with the 200 Club Lottery the following table details the proportion retained for use by the HSA.
| Period | Income | Winnings | Profit for HSA | % Retained | |
|---|---|---|---|---|---|
| LotteryYear | October 22 - September 23 | 3,474.00 | 1,480.00 | 1,994.00 | 57% |
| Calendar Year | January22 - December 22 | 3,488.00 | 1,480.00 | 2,008.00 | 58% |
The biggest fundraising events were the Christmas and Summer Fayres, but a new event, the Holt Dog Show raised over £1,800 and money taken from cake sales was over £1,300. The total profit from all fundraising activities was £12,843.
| Event ~~===>~~ |
Income ~~===>~~ |
Costs ~~===>~~ |
Profit ~~===>~~ |
|---|---|---|---|
| Christmas Fayre ~~===>~~ |
5,967.46 ~~===>~~ |
-2,106.40 ~~===>~~ |
3,861.06 ~~===>~~ |
| Holt DogShow ~~===>~~ |
3,223.39 ~~===>~~ |
-1,382.09 ~~===>~~ |
1,841.30 ~~===>~~ |
| Wreath Making ~~===>~~ |
1,064.75 ~~===>~~ |
-470.49 ~~===>~~ |
594.26 ~~===>~~ |
| Summer Fayre ~~===>~~ |
8,944.15 ~~===>~~ |
-3,763.50 ~~===>~~ |
5,180.65 ~~===>~~ |
| Cake Sales ~~===>~~ |
1,312.58 ~~===>~~ |
0.00 ~~===>~~ |
1,312.58 ~~===>~~ |
| Other ~~===>~~ |
1,154.09 ~~===>~~ |
-1,100.49 ~~===>~~ |
53.60 ~~===>~~ |
| Total ~~===>~~ |
21,666.42 ~~===>~~ |
-8,822.97 ~~===>~~ |
12,843.45 ~~===>~~ |
Other includes personalised tea towels, Christmas Cards, Lantern kits, tea and coffee sales etc.
The HSA continues to get regular income from fundraising sites Easy Fundraising and Amazon Prime, although the latter has ceased this year as it is no longer offered by Amazon. This year the successful sales of uniform has also raised over £100, which excludes additional income recorded as part of the takings at the Summer and Christmas Fayre.
| Source | Amount |
|---|---|
| Uniform | 113.87 |
| Other donations/compensation | 513.00 |
| EasyFundraising/Amazon Smile | 173.46 |
| Total | 800.33 |
With the funds we've raised, we've been able to replace our BBQ, purchase better storage for the bar drinks and two further sum up machines, all of which will help the HSA in maintaining it's fundraising abilities.
This year has been considerable in terms of supporting the school. The fundraising efforts of the HSA with the continuing support of parents, carers, family and friends of the students has meant we have been able to raise enough money to spend a massive £20,000 on some amazing things for the school. On top of this, the HSA helped raise over £850 for Holt Preschool through the raffles as well as providing space for preschool to raise money at the main events. The financial support given to both Preschool and Holt Primary School has been invaluable during what are challenging financial times for all of us.
Item Amount Non-Fiction Books 654.51 I Pads 5,885.66 Year 6 Leavers Books 198.75 Trips Travel Contribution 1,000.00 Play Equipment (second instalment) 5,821.07 Computer Coding Kit 2,995.45 Little Oaks outside space 2,159.99 Cake Sale Fundraising for Classrooms 1,500.00 Preschool share of fundraising 851.63 ~~==~~ Total 21,067.06