Charity number: 1082253
Lydbrook Community Association
Trustees' report and financial statements
for the year ended 31 August 2024
Lydbrook Community Association
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees report | 2 - 4 |
| Independent examiners' report | 5 |
| Statement of financial activities | 6 - 8 |
| Balance sheet | 9 |
| Notes to the financial statements | 10 - 13 |
Lydbrook Community Association
Legal and administrative information
| Charity number | 1082253 |
|---|---|
| Business address | Care of: Oversby Accountants |
| Unit 1C, Crucible Close | |
| Coleford | |
| Gloucestershire | |
| GL16 8RE | |
| 01594 860143 | |
| Trustees | Richard Stirling |
| Steve Greenway | |
| Emma Morris | |
| Cherry_Ann Dowling (Hon Secrtary) | |
| Mark Baker | |
| David Thompson | |
| Kevin Oversby (Advisory for Youth) | |
| Ali Mc Guckin | |
| Accountants | Oversby & Company |
| Unit 1C Mushet Business Centre | |
| Crucible Close | |
| Coleford | |
| Gloucestershire | |
| GL16 8RE |
Lydbrook Community Association
Report of the trustees for the year ended 31 August 2024
The trustees present their report and the financial statements for the year ended 31 August 2024. The trustees who served during the year and up to the date of this report are set out on page 1.
Structure, governance and management
Introduction from the Chairman
We have continued to respond to the increasing demand for our services and maintain our support to the Forest Community. Demand for Transport is ongoing. Alternative transport options are reducing, and their service timetables are not appropriate for customers with medical appointments. Edna Husbands continues to organise and deliver an outstanding service with the support of our excellent team of drivers. Our driver's reputation for providing an ''armchair to armchair ''service is second to none.
Caroline Young delivers a gold star service and is overwhelmed with demand for consultations. English Bicknor Lunch Club is running very well under the leadership of Joan Maxfield and her loyal team of volunteers, they provide a superb lunch as well as the opportunity for social engagement, important in addressing social isolation.
I am very grateful to Margaret Shockey and Lynne Greig for their continued work behind the scenes.
The support and commitment of our Trustees makes my role as Chairman very straight forward and they ensure that Lydcare has a solid long-term future, I am very grateful for their support throughout the year.
Community Transport
This year we completed 24% more journeys and mileage has also increased by 24%.
Edna's long-standing contribution was recognised by FoDDC winning a ''Peoples Champion Award'' voted for by the community.
Our service dynamics have changed in comparison to the previous decade. Our journey numbers have doubled, and medical journeys are now 57% and social journeys 43%, an increase of 13%. There will be a range of reasons for this change but no doubt the decline in public transport services has had a major impact. We are continuing to help drivers with fuel costs with a fuel subsidiser payment
Wellbeing and Benefits Advice
This year due to demand we had to stop taking referrals for 3 months so that Caroline could reduce the backlog, an indication of the demand for this service. This year there were 79 referrals, the majority in the 70 to 90 age range. Attendance allowance and housing benefit application making up the majority. The total benefits to the recipients were £270,000. The total value of successful applications is now at £2.1 million since the project started in February 2019.
English Bicknor
The Lunch Club is running successfully by Joan Maxfield and her team of volunteers. The club meet fortnightly on Tuesdays in English Bicknor village Hall.
A three-course cooked meal for 30-35 elderly folk from the local community is provided.
They are able to get together in a warm and friendly atmosphere and enjoy the company of fellow diners and in some cases, it is the only time they get to socialise. It also enables the team to keep an eye on those that live alone and has significant benefits on wellbeing. There are a range of post lunch activities.
The Trustees are very appreciative of the commitment and dedication from Joan and her team.
Lydbrook Community Association
Report of the trustees for the year ended 31 August 2024
Donations.
We are grateful for the support from the following - Mitcheldean Parish Council £500; Westbury on Severn PC £200, Lydbrook PC £750, English Bicknor Parochial Church Council £200, Royal Spring collection box £228 and private donations £250. We are now actively seeking grant support from all the surrounding parishes in which we operate to help subsidise the fuel stabiliser payments.
We received a communication from Jackie Gallimore informing us that her family had selected Lydcare as one of the recipients of her late mother's estate charity donation of £20,000 which was to include in our protected funds as the Brenda Ainsworth Bequest.
Roger Carew-Hunt Bequest
The Trustees continue to look at ways that these funds can be best used to benefit the local community. Oversby Accountants in Coleford act as the Fund accountants and the accounts and management details are available by appointment with their office. This year funds were made available to supplement Caroline's salary and fund her travel costs.
Ali Mc Guckin retired as a Trustee in June, Ali was a very supportive Trustee, and it was her vision to seek a Service Level Agreement to fund Caroline. We all wish her well for the future.
The Trustees would like to extend their thanks and appreciation to all the volunteers who contribute to enable Lydcare to provide its services to a high standard. A special thank you to Edna Husbands, Caroline Young and Joan Maxfield for their ongoing support and commitment in leading our core activities.
We are indebted for the support from Daniel Oversby, Oversby Accountants, for his ongoing support both in preparing the Accounts and providing payroll services for Caroline Young.
The Trustees are committed to maintain the delivery of our core activities which Lydcare has established; Community Transport, Wellbeing Advice and Lunch club and will continue to support and work with other agencies in supporting the local community.
Partnership Working
Lydcare works in conjunction with the following organizations enabling us to keep abreast of resources, information and changes in policies that may affect our operation ;
Alzheimer's Society Gloucester The Forest Health Forum Forest Voluntary Health Forum Older Person's Delivery Group Age Concern Forest of Dean Forest of Dean District Council-Community Engagement Team Gloucester County Council Community Transport Gloucestershire
Trustees
Future
The Trustees are committed to maintain the delivery of our core activities which Lydcare has established; Community Transport, Benefits Advice and Lunch clubs and we will continue to support and work with other agencies to support the local community.
Lydbrook Community Association
Report of the trustees for the year ended 31 August 2024
Acknowledgements Benefits Advice : Caroline Young Transport Co-ordinator: Edna Husbands Administration: Margaret Shockey English Bicknor Lunch Club: Gill Carne/ Jeff Carrick Joys Green Lunch Club: Peggy Kear Driver Returns Administrator: Lynne Greg
Financial review
Statement of trustees' responsibilities
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
On behalf of the board
Secretary
Lydbrook Community Association
Independent examiner's report to the trustees on the unaudited financial statements of Lydbrook Community Association.
I report on the accounts of Lydbrook Community Association for the year ended 31 August 2024 set out on pages 2 to 13.
Respective responsibilities of trustees and independent examiner
The charity's trustees are responcible for the prepration of the accounts. The trustees concider that an ausit is not required for this year under part 16 of the Charities Act 2006 and that an independant examination is needed. It is my responcibility to examine the accounts under section 145 of the Charities Act 2011 (th 2011 Act') to follow the procedures laid down in the General Directions given by the Charities Commission under section 145(5) (b) of the 2011 Act; and to state whether matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(i) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep proper accounting records in accordance with section 41 of the Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent examiner
Lydbrook Community Association
Statement of financial activities
For the year ended 31 August 2024
| Lydcare funds Notes £ Incoming resources Incoming resources from generating funds: Voluntary income 2 15,613 Activities for generating funds 3 - Other incoming resources - Total incoming resources 15,613 Resources expended Benefits Advisor & Befriending 4 12,000 Establishment costs 814 Motor and travelling expenses 2,477 Auditors' remuneration 400 Legal and professional fees - Other office expenses 2,993 Meals - Sundry Costs 64 Total resources expended 18,748 Total funds brought forward 9,088 Prior year adjustment 3,000 Total funds carried forward 8,953 |
Bicknor funds £ 6,532 309 6,841 - 550 - - - - 5,772 160 6,482 7,841 ) (3,000 5,200 |
Legacy funds £ 20,000 - 3,825 23,825 - 4,792 - - 306 - - 60 5,158 341 - 19,008 |
2024 Total £ 42,145 - 4,134 46,279 12,000 6,156 2,477 400 306 2,993 5,772 284 30,388 17,270 - 33,161 |
(restated) 2023 Total £ 14,491 6,932 4,683 |
|---|---|---|---|---|
| 26,106 | ||||
| 10,389 2,237 2,961 400 374 3,068 6,165 182 |
||||
| 25,776 | ||||
| 16,940 - |
||||
| 17,270 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 10 to 13 form an integral part of these financial statements.
Lydbrook Community Association
Statement of financial activities
For the year ended 31 August 2024
The notes on pages 10 to 13 form an integral part of these financial statements.
Lydbrook Community Association
Statement of financial activities
For the year ended 31 August 2024
The notes on pages 10 to 13 form an integral part of these financial statements.
Lydbrook Community Association
Balance sheet
as at 31 August 2024
| Notes Fixed assets Tangible assets 6 Current assets Debtors 7 Cash at bank and in hand Creditors: amounts falling due within one year 8 Net current assets Net assets Funds 9 Restricted income funds: Restricted income funds Pension reserve Total restricted income funds Unrestricted income funds Total funds |
2024 £ £ 1,980 704 31,594 32,298 ) (1,119 33,161 33,161 5,200 19,008 24,208 8,953 33,161 |
(restated) 2023 £ £ 1,980 706 13,471 14,179 1,111 16,622 17,270 7,840 341 8,181 9,088 17,269 |
(restated) 2023 £ £ 1,980 706 13,471 14,179 1,111 16,622 17,270 7,840 341 8,181 9,088 17,269 |
|---|---|---|---|
| 17,270 | |||
| 7,840 341 |
|||
| 8,181 | |||
| 9,088 | |||
| 17,269 |
The financial statements were approved by the trustees on and signed on its behalf by
Richard Stirling Trustee
The notes on pages 10 to 13 form an integral part of these financial statements.
Lydbrook Community Association
Notes to financial statements for the year ended 31 August 2024
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and are compatible with the Charities (Accounts and Reports) Regulations 2008 (SI 629) (the Regulaions) as they apply to smaller charities.
1.2. Cashflow
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
1.3. Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
1.4. Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.5. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Plant and machinery
Lydbrook Community Association
Notes to financial statements for the year ended 31 August 2024
| 2. Voluntary income Unrestricted Endowment funds funds £ £ Donations 2,178 20,000 Gloucestershire CC 3,366 - FODDC 10,069 - 15,613 20,000 3. Activities for generating funds Restricted funds £ Lunch Clubs 5,902 Raffles 609 Bank Interest 21 6,532 4. Employees Employment costs Wages and salaries No employee received emoluments of more than £60,000 (2023 : None). Number of employees The term wages refers to the Advisor Caroline Young. |
2024 Total £ 22,178 3,366 10,069 35,613 2024 Total £ 5,902 609 21 6,532 2024 £ 12,000 |
(restated) 2023 Total £ 1,155 3,336 10,000 14,491 (restated) 2023 Total £ 6,307 612 13 6,932 (restated) 2023 £ 10,389 (restated) |
|
|---|---|---|---|
5. Prior year adjustment
Lydbrook Community Association
Notes to financial statements for the year ended 31 August 2024
| 6. Tangible fixed assets Plant and machinery £ Cost At 1 September 2023 and At 31 August 2024 10,394 Depreciation At 1 September 2023 and Net book values At 31 August 2024 1,980 At 31 August 2023 1,980 7. Debtors 2024 £ Prepayments and accrued income 706 8. Creditors: amounts falling due within one year 2024 £ Other taxes and social security 1,119 9. Analysis of net assets between funds Unrestricted Restricted Endowment funds funds funds £ £ £ Fund balances at 31 August 2024 as represented by: Current assets 8,953 5,200 39,008 8,953 5,200 39,008 |
(restated) Total £ 10,394 1,980 1,980 (restated) 2023 £ 706 (restated) 2023 £ ) (1,111 (restated) Total funds £ 53,161 53,161 |
(restated) Total £ 10,394 1,980 1,980 (restated) 2023 £ 706 (restated) 2023 £ ) (1,111 (restated) Total funds £ 53,161 53,161 |
|---|---|---|
| 53,161 |
Lydbrook Community Association
Notes to financial statements for the year ended 31 August 2024
| (restated) | (restated) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| 10. | Unrestricted funds | At | At | ||||||||
| 1st September | Incoming | Outgoing | 31st August | ||||||||
| 2023 | resources | resources | 2024 | ||||||||
| £ | £ | £ | £ | ||||||||
| Lydcare Running Funds | 19,865 | 15,613 | (18,748 | ) | 16,730 | ||||||
| (restated) | |||||||||||
| 11. | Restricted funds | At | At | ||||||||
| 1st September | Incoming | Outgoing | 31st August | ||||||||
| 2023 | resources | resources | 2024 | ||||||||
| £ | £ | £ | £ | ||||||||
| English Bicknor Restricted Funds | 4,481 | 6,841 | (6,482 | ) | 4,840 |
Lydbrook Community Association
The following pages do not form part of the statutory accounts.
Lydbrook Community Association
Detailed statement of financial activities
For the year ended 31 August 2024
| Incoming resources Incoming resources from generating funds: Voluntary income Donations Gloucestershire CC FODDC Activities for generating funds Lunch Clubs Raffles Bank Interest Total incoming resources from generating funds Other incoming resources Other income Flat Rental Income Total incoming resources Resources expended Costs of generating funds: Activity 1 Well Beining Advisor Hall Hire Activity 1 - Establishment - Rates & water Activity 1 - Establishment - Repairs & maintenance Insurance Mileage Outings & Transport Independant Accountant Professional - Other Administration Costs Telephone Computer/Website Meals Sundry Costs Total cost of generating voluntary income |
2024 £ £ 22,178 3,366 10,069 35,613 5,902 609 21 6,532 42,145 309 3,825 4,134 46,279 12,000 580 548 4,244 784 1,019 1,458 400 306 1,630 1,363 - 5,772 284 30,388 30,388 |
(restated) 2023 £ £ 1,155 3,336 10,000 14,491 6,307 612 13 6,932 21,423 8 4,675 4,683 26,106 10,389 575 - 900 762 1,025 1,936 400 374 1,561 1,200 307 6,165 182 25,776 25,776 |
(restated) 2023 £ £ 1,155 3,336 10,000 14,491 6,307 612 13 6,932 21,423 8 4,675 4,683 26,106 10,389 575 - 900 762 1,025 1,936 400 374 1,561 1,200 307 6,165 182 25,776 25,776 |
|---|---|---|---|
| 14,491 | |||
| 6,307 612 13 |
|||
| 6,932 | |||
| 21,423 | |||
| 8 4,675 |
|||
| 4,683 | |||
| 26,106 | |||
| 25,776 | |||
| 25,776 |
Total cost of generating voluntary income
Lydbrook Community Association
Detailed statement of financial activities
For the year ended 31 August 2024
Fundraising trading: cost of goods sold and other costs Total costs of generating funds
25,776
30,388
Lydbrook Community Association
Detailed statement of financial activities
| For the year ended 31 August 2024 Charitable activities Activities undertaken directly Net incoming/(outgoing) resources for the year |
2024 £ 15,891 |
(restated) 2023 £ - 330 |
|---|---|---|