**Charity number: 1082253**
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PRACTICAL HELP FOR THOSE IN NEED
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## **ANNUAL REPORT**
**2022-2023**
## **Lydbrook Community Association**
## **Contents**
||**Page**|
|---|---|
|Legal and administrative information|**1**|
|Trustees report|**2 - 4**|
|Independent examiners' report|**5**|
|Statement of financial activities|**6 - 8**|
|Balance sheet|**9**|
|Notes to the financial statements|**10 - 13**|
## **Lydbrook Community Association**
## **Legal and administrative information**
## **Charity number**
**Charity number** 1082253 **Business address** Care of: Oversby Accountants Unit 1C, Crucible Close Coleford Gloucestershire GL16 8RE 01594 860143
## **Trustees**
Richard Stirling Steve Greenway Emma Morris Cherry-Ann Dowling (Hon Secretary) Mark Baker David Thompson Kevin Oversby (Advisory for Youth) Ali Mc Guckin
## **Accountants**
Oversby & Company Unit 1C Mushet Business Centre Crucible Close Coleford Gloucestershire GL16 8RE
## **Lydbrook Community Association**
## **Report of the trustees for the year ended 31 August 2023**
The trustees present their report and the financial statements for the year ended 31 August 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
## **Statement of trustees' responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
On behalf of the board
## **Secretary**
## **Lydbrook Community Association**
## **Chairmans Report Lydbrook Community Association.**
I report on the accounts of Lydbrook Community Association for the year ended 31 August 2023 set out on pages 2 to 13.
## **Respective responsibilities of trustees and independent examiner**
The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under part 16 of the Charities Act 2006 and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act 2011 (th 2011 Act') to follow the procedures laid down in the General Directions given by the Charities Commission under section 145(5) (b) of the 2011 Act; and to state whether matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep proper accounting records in accordance with section 41 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
- have not been met; or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Independent examiner**
Oversby & Company Unit 1C Crucible Close Coleford Gloucestershire GL16 8RE
Daniel Oversby ACPA
## **Lydbrook Community Association**
## **Chairmans Report**
## **Report from the Chairman**
The demand for our services has continued to increase and we have been able to maintain our support to Forest Community. Demand for Transport is ongoing as alternative transport options are reducing and requests for medical appointments are increasing. Edna Husbands never ending energy and enthusiasm enables her to organise and deliver an outstanding service with the support of our committed team of drivers. Our Wellbeing and Benefits Advisor Caroline Young delivers a gold star service.
English Bicknor Lunch Club is running very well under the leadership of Joan Maxfield and her loyal team of volunteers. I am very grateful to Margaret Shockey and Lynne Greig for their continued work behind the scenes. Lydcare although a very small charity continues to make a significant contribution across the Forest Community providing much needed support and benefit to those in need, delivering good value for money to FODDC.
Finally, I must acknowledge the support and wisdom of our Trustees, in particular Steve Greenway our Treasurer who manages our impeccable accounts. Lydcare is in very capable hands, and this will ensure our long-term future.
## **Community Transport**
Demand for our community transport service continues to increase, this year we have carried 28% more passengers and mileage has increased by 17% .
**TOTAL JOURNEYS SEPT\DEC JAN\MAR APR\JUN JUL\AUG TOTAL 22/23 645 562 683 581 2471 21/22 536 442 564 375 1917 20/21 522 356 410 266 1554 19/20 N/A 18/19 498 339 372 405 1614 17/18 406 446 532 343 1727 TOTAL MILES 22/23 20502 16187 20640 18115 75444 21/22 18212 14261 18823 12056 63352 20/21 14057 10593 10293 9853 4796 19/20 N/A 18/19 12798 9634 11055 7695 41182 17/18 8480 8226 10252 9696 36654**
## **WELLBEING and BENEFITS ADVICE**
We were successful in renewing our Service Level Agreement for another three-year term year and will expire in April 2026. It was very disappointing that the FODC did not increase the funding of £10,000 per annum despite the previous SLA delivering a return of over £1.3m to recipients. Sadly, this does not go anywhere near covering the increased costs of delivering this service so as result we are having
## **Lydbrook Community Association**
## **Chairmans Report**
to provide additional financial support to make up the shortfall. It is well understood that securing these financial entitlements impacts positively on the recipients and their families, improving wellbeing, reduces reliance on medical services and has a positive effect on the local economy.
This project would not be possible without the commitment and experience of Caroline Young who has the skills and knowledge to access and navigate the social support system which is very inaccessible by those most in need of support.
## **ENGLISH BICKNOR LUNCH CLUB**
The Lunch Club is now well established and running successfully by Joan Maxfield and her team of volunteers. The club meet fortnightly on Tuesdays in English Bicknor village Hall.
The team provides a three-course cooked meal for 30-35 elderly folk from the local community. They are able to get together in a warm and friendly atmosphere and enjoy the company of fellow diners and in some cases, it is the only time they get to socialise. It also enables the team to keep an eye on those that live alone and has significant benefits on wellbeing. There are a range of post lunch activities.
The Trustees are very appreciative of the commitment and dedication from Joan and her team.
## **Donations.**
We are grateful for the support from Mitcheldean Parish Council £250; Westbury on Severn PC £200; West Dean PC £500; Lydbrook PC £250; Royal Spring collection box £115; Private donations £265.
## **ROGER CAREW-HUNT BEQUEST**
The Trustees continue to look at ways that these funds can be best used to benefit the local community. Overby & Co, Coleford act as the Fund accountants and the accounts and management details are available by appointment with their office.
The Trustees would like to extend their thanks and appreciation to all the volunteers who contribute to enable Lydcare to provide its services to a high standard. A special thank you to Edna Husbands, Caroline Young and Joan Maxfield for their ongoing support and commitment in leading our core activities.
We are indebted for the support from Daniel Oversby, Oversby & Co for his ongoing support both in preparing the Accounts and providing payroll services for Caroline Young.
The Trustees are committed to maintain the delivery of our core activities which Lydcare has established; Community Transport, Wellbeing &Benefits Advice and Lunch clubs and will continue to support and work with other agencies in supporting the local community.
## **Lydbrook Community Association**
## **Chairmans Report**
## **PARTNERSHIP WORKING**
Lydcare works in conjunction with the following organizations enabling us to keep abreast of resources, information and changes in policies that may affect our operation.
Alzheimer’s Society Gloucester The Forest Health Forum Forest Voluntary Health Forum Older Person’s Delivery Group Age Concern Forest of Dean Forest of Dean District Council-Community Engagement Team Gloucester County Council Community Transport Gloucestershire
## **TRUSTEES**
Richard Stirling, Chairman Ali McGuckin Emma Morris Cherry-Ann Dowling - Hon Secretary Mark Baker David Thomson Steve Greenway - Treasurer Kevin Oversby (Advisory for youth)
Benefits and Wellbeing Advisor- Caroline Young Transport Co-Ordinator - Edna Husbands Telephone Administration - Margaret Shockey GCC Driver Returns Administration – Lynne Greig
Tel; 01594 860143 Website www.lydcare.org
## **Lydbrook Community Association**
|**Notes**
**Lydcare**
**funds**
**£**
**Incoming resources**
Incoming resources from generating
funds: Voluntary income
2
14,491
Activities for generating funds
3
-
Other incoming resources
-
**Total incoming resources**
14,491
**Resources expended**
Benefits Advisor & Befriending
4
10,389
Establishment costs
787
Motor and travelling expenses
2,961
Auditors' remuneration
400
Legal and professional fees
-
Other office expenses
3,068
Meals
-
Sundry Costs
63
**Total resources expended**
17,668
**Net incoming/(outgoing)**
**resources before transfers**
(3,177)
**Transfers between funds**
3,000
Total funds brought forward
12,265
**Total funds carried forward**
12,088|**Bickno**
**r**
**funds**
**£**
6,932
8
6,940
-
550
-
-
-
-
6,165
59
6,774
166
-
4,675
4,841|**Legac**
**y**
**fund**
**s**
**£**
**2023**
**Total**
**£**
-
21,423
-
-
4,675
4,683
4,675
26,106
-
10,389
900
2,237
-
2,961
-
400
374
374
-
3,068
-
6,165
60
182
1,334
25,776
3,341
330
(3,000)
-
-
16,940
341
17,270|**2022**
**Total**
**£**
14,732
3,819
1,637
20,188
10,000
1,321
1,685
400
1,031
3,147
2,696
318
20,598
(410)
-
17,352
16,942|
|---|---|---|---|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
**The notes on pages 10 to 13 form an integral part of these financial statements.**
## **Lydbrook Community Association**
## **as at 31 August 2023**
|**Notes**
**Fixed assets**
Tangible assets
5
**Current assets**
Debtors
6
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
7
**Net current assets**
**Net assets**
**Funds**
Restricted income funds:
Restricted income funds
8
Pension reserve
Total restricted income funds
Unrestricted income funds
**Total funds**|**2023**
**£**
**£**
1,980
704
13,473
14,177
1,111
17,270
17,270
7,841
341
8,182
9,088
17,270|**2022**
**£**
**£**
1,980
706
14,254
14,962
-
16,294
16,942
4,674
-
4,674
12,265
16,939|
|---|---|---|
The financial statements were approved by the trustees on and signed on its behalf by
## **Richard Stirling Trustee**
**The notes on pages 10 to 13 form an integral part of these financial statements.**
## **Lydbrook Community Association**
## **Notes to financial statements for the year ended 31 August 2023**
## **1. Accounting policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## **1.1. Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities' issued in March 2005 (SORP 2005) and are compatible with the Charities (Accounts and Reports) Regulations 2008 (SI 629) (the Regulations) as they apply to smaller charities.
## **1.2. Cashflow**
The charity has taken advantage of the exemption in FRS1 from the requirement to produce a cashflow statement because it is a small charity.
## **1.3. Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
## **1.4. Resources expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **1.5. Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
## **Lydbrook Community Association**
**Notes to financial statements**
**for the year ended 31 August 2023** Plant and machinery -
## **Lydbrook Community Association**
## **Notes to financial statements**
## **for the year ended 31 August 2023**
## **2. Voluntary income**
|**Unrestricte**
**d**
**funds**
**£**
Donations
1,155
Gloucestershire CC
3,336
FODDC
10,000
14,491
**Activities for generating funds**
**R estrict**
**ed**
**funds**
**£**
Lunch Clubs
6,307
Raffles
612
Bank Interest
13
6,932
**Employees**
**Employment costs**
Wages and salaries
No employee received emoluments of more than £60,000 (2022 : None).||**2023**
**Total**
**£**
1,155
3,336
10,000
14,491
**2023**
**Total**
**£**
6,307
612
13
6,932
**2023**
**£**
10,38
9|**2022**
**Total**
**£**
1,622
3,075
10,035
14,732
**2022**
**Total**
**£**
3,053
762
4
3,819
**2022**
**£**
10,00
0|
|---|---|---|---|
|||||
## **3. Activities for generating funds**
## **4. Employees**
## **Number of employees**
The term wages refers to the Advisor Caroline Young.
## **Lydbrook Community Association**
## **Notes to financial statements**
## **for the year ended 31 August 2023**
|**5.**|**Tangible fixed assets**|||**Plant and**||
|---|---|---|---|---|---|
|||||**machinery**|**Total**|
|||||**£**|**£**|
||**Cost**|||||
||At 1 September 2022 and|||||
||At 31 August 2023|||10,394|10,394|
||**Depreciation**|||||
||At 1 September 2022 and|||||
||**Net book values**|||||
||At 31 August 2023|||1,980|1,980|
||At 31 August 2022|||1,980|1,980|
|**6.**|**Debtor**|||||
||**s**|||**2023**|**2022**|
|||||**£**|**£**|
||Prepayments and accrued income|||706|706|
|**7.**|**Creditors: amounts falling due**|||||
||**within one year**|||**2023**|**2022**|
|||||**£**|**£**|
||Monies Held on Account with the Payroll Company @ Year End|||(1,111)|-|
|**8.**|**Analysis of net assets between funds**|||||
|||**Unrestricted**|**Restricted Endowment**|||
||||**Total**|**funds**|**funds**|
|||||**funds**|**funds**|
||Fund balances at 31 August 2023 as|**£**|**£**|**£**|**£**|
||represented by:|||||
||Investment assets|12,088|4,841|341|17,270|
|||12,088|4,841|341|17,270|
## **Lydbrook Community Association**
## **Notes to financial statements for the year ended 31 August 2023**
|**9.**|**Unrestricted funds**|**At**||||**At**|
|---|---|---|---|---|---|---|
|||**1st September**|**Incoming**|**Outgoing**||**31st**|
|||||||**August**|
|||**2022**|**resources**|**resources**|**Transfers**|**2023**|
|||**£**|**£**|**£**|**£**|**£**|
||Lydcare Running Funds|12,265|14,491|(17,688)|3,000|12,068|
|**10.**|**Restricted funds**||**At**|||**At**|
|||**1st September**||**Incoming**|**Outgoing**|**31st**|
|||||||**August**|
||||**2022**|**resources**|**resources**|**2023**|
||||**£**|**£**|**£**|**£**|
||English Bicknor Restricted Funds||4,675|6,940|(6,774)|4,841|
## **Lydbrook Community Association**
**The following pages do not form part of the statutory accounts.**
## **Lydbrook Community Association**
## **Detailed statement of financial activities**
## **For the year ended 31 August 2023**
|**Incoming resources**
**Incoming resources from generating funds:**
Voluntary income
Donations
Gloucestershire CC
FODDC
Activities for generating funds
Lunch Clubs
Raffles
Bank Interest
**Total incoming resources from generating**
**funds**
**Other incoming resources**
Other income
Flat Rental Income
**Total incoming resources**
**Resources expended**
**Costs of generating**
**funds:**
Activity 1
Well Beining Advisor
Hall Hire
Activity 1 - Establishment - Repairs & maintenance
Insurance
Mileage
Outings & Transport
Independant Accountant
Professional - Other
Administration Costs
Telephone
Computer/Website
Meals
Sundry Costs|**£**
**2023**
**£**
1,155
3,336
10,000
14,491
6,307
612
13
6,932
21,423
8
4,675
4,683
26,106
10,389
575
900
762
1,025
1,936
400
374
1,561
1,200
307
6,165
182
25,776|**£**
**2022**
**£**
1,622
3,075
10,035
14,732
3,053
762
4
3,819
18,551
1,637
-
1,637
20,188
10,000
495
-
826
963
722
400
1,031
1,833
1,055
260
2,696
318
20,599|
|---|---|---|
## **Lydbrook Community Association**
## **Detailed statement of financial activities**
**For the year ended 31 August 2023 Total cost of generating voluntary income** 25,776 20,599
## **Lydbrook Community Association**
## **Detailed statement of financial activities**
**For the year ended 31 August 2023**
**Fundraising trading: cost of goods sold and other costs Total costs of generating funds**
25,776
20,599
|**Lydbrook Community Association**
**Detailed statement of financial activities**
**For the year ended 31 August 2023**
**2023**
**£**
**Charitable activities**
Activities undertaken directly
**Net incoming/(outgoing) resources for the year**
330|**2022**
**£**
-
(411)|
|---|---|