GOIIRAN AND DlS'fRICT COMMUTrllTY BUS ASSOCIATION LIMITED ANNUAI. RF.PORT AND ACCOUNTS 315f DECEMBER 2023 COMPANY NUMBf.R4026355 istered in Ln land & Wales RI.:GISTI.:Rf:D CIIARITY NUMBER 108220J (JORRAN AND I)IS'I'RILT COMMUNI"IY BUS ASSOCIATION LImI￿:D ANNUAI. Rl*.PORT AND ACCOUNTS YF:AR I.:NDED 31ST DF.CF.MBER2023 cowri.:N"L'S Page 'rrustccs' and Dircctors. Rcport Accounlants, Report Stalen]ent of I'"inancial Activities Balance Shcct Statement of Cash Flows Notes lo thc Accounts Manaocmcni Informalion - The following page does noi fonn part of thc Accounts l)L'tailcd Profil and l.oss Account GORRAN AND DIS'I'RICT COMMUNITY BUS ASSOCIATION LIMITED TIII.: TRUSTI.:I.'S' AND DIRI.:C'I'ORS' REPORT YI.:AR !:NDJ.:D 3 1ST DI=. cr.MBF.R 202J st 'I'hc Iruslccs and directors prcscnt their annual report with the accounts of the company for the year ended 31 December 2023. RI.:I."I.:RE.:NCI:, AND ADMINISTRATIVI.: INlllORMATION N￿¢ of the charity: Gorran and I)istrict Community Bus Association Limited (also known as Go￿anBuS) 108220) Charity registration numbcr Company registration number Ilcgistered orricc 4026355 KoppcTS. Ricc Lane. Gorran Ilaven, St Austcll, Cornwall. PI.26 6JD "rnLsiccs and directors J L Bayliss R Bayliss P J Fullcr Dr M S Sicad r. M Walsh S'IIIIJC'I'URI.: GOVI,:RNANCI" AND MANAGIM;ThJT Thc company is a charitablc companv ivith limitcd liabilily by guarantcc, so thcre is no sharc capitsl in which thc TruslLCS and Directors can havc any intcrcst. Thc conslilulion of the company and the charily is conlaincd within the Memorandum and Articlcs of Association. Thc charity is a public benefil cnlily. A mandgcTnent committee consisting of the trustees managcs the business of the company. New truslees are elected individually at thc annual gencral mccling to serve up to threc ycars at which point they are eligiblc for re-election. In addition, the manaocment commitlcc may co-opt up to two new members who may scrve until the next annual oeneral mecting. Thc Trustees have rcgard io thc Charity Commission guidance on public benefit in their decision making. OBJFi.CTIVI.:S AND ACTIVI"Ilb.S 'rhc objccl and principal activity of thc cornpany is ihc operation of a communily bus service for the residents of the parishcs of Sl. C)oran and St. E."wc in Cornwall and is open to thc oenerdl public. The bus provides a lifelin¢ to those who diic lo atrc andlor inability io drive are unable to get lo the shops and other services by offering a Ring & Ride service and I'cgular scrviccs to thc shops. hospitsl and town ccntres. ACTIII.:VI.:MI.:NTS AND PI.-RI."ORMANCE.: Wc run schedulcd rcoular bus scrviccs from St. Goran and SL Lwc to St. Austcll. 'fruro and Plymouth with a high de￿Ce of rcliabilil}i and punclualily. All scrviccs can bc pre-booked and a Rino and Ride scrvicc, lo pick up and drop off passcngcrs al thcir homcs, within thc parishes of St. Goran and St. l..wc is provided. (iorranBus also run cxcursions lo popular deslinalions plus hires to local community groups. Our drivers are vital to our service and wc cU￿entlY have l O MIDAS sLqndard voluntary drivers. 2023 2022 Number of -￿aSsen[ler Number of cxcursions Number of hircs ourne s on scheduled bus services 13 16 12 I,-INANCIAI. RE.:VII,:W 'll]c I'rustccs, aim 15 lo gcncrate surricicni funds so as to rcplacc thc Communily Fjus vchicle every five ycars. This will help Gnsurc thal the quality and rcliabiliiy of service is mainlained as well as cnsuring that the technical and safcty specification of ihc vchiclc is up to date. Our currcnt bus siaricd service in Scptcmbcr 2016. We have ordercd a new bus and hopc to gct it inlo scrvicc during 2024. After cnhanccd grant support in 2021 and 2022 ive are now receiving less and more nornial levels of grant. In 2023 we have rcccived our first quarterly payment of thc ncw BSOG l- Ltrant which runs from July 202i to April 2025 (sec note 3). Alihough wc are in a vcry salisfactory funding position wc wcrc concerncd last year about a sionificant drop in our patronagc. In 2023 wc havc sccn an incrcase bul arc still down 90/0 on prc-covid levels. We arc vcry gratcful lo ihc l.'ricnds of GorranBus who oroanisc fundraising and hclp promote our service and to our passengcrs for Ihcir generous donations. "lThcsc donations and individual donations and bequests are crucial to our financial wcll-bcing. Thc most significanl judgement thal arrects the accounts is lh¢ deprcciation policy relatillg to our bus dcscribcd in Accounting Policics on pagc 6. Wc bclicvc that our CUTrcnt policy is suitablc. I)IKI.:c'foRS' RI.:SPONSIBlI.I'rii-:s Company Idw rcquircs thc directors lo prcparc accounts for cach financial year which give a t￿e and fair view of the Slalc of aftairs of thc company at the end of thc ycar and of the profit or loss for thc year then ended. In prcparino those accounts, thc directors arc required to select suitable accounting policics. as described on page 9, and thcn apply thcm on a consislent b&sis, making judtrments and c5timatcs that are prudent and r¢a50nable. The directors must also prepare the financial statemcnts on thc going conccrn basis unless it is inappropriate to presume that the coinpany M ill continue in business. I'he dircclors are responsible for kecping proper accounlino records which disclose with reasonable accuracy at any time thc financial posilion of the company and to cnablc thctn to cnsurc that the fInancial statements comply with the Companics Act 2006. Thc directors arc also rcsponsible for safeguardints thc asscts of the company and hence for taking rcasonablc slcps for Ihe prcvention and detection of fraud and other irrcgularilics. SMAI.I. COIMPANY I.:XE4ML PTIONS lkne above rcport has been preparcd in accordancc with Ihe SLitemcnt of Recommcnded Prnctice, Accounting and Rcporting by Charitics (SORP 2015) and thc spccial provisions of Part 15 of the Companies Act 2006 relating to small comp(IFiICS. Signcd on bchalf of thc dircctor5 Approvcd by the dircctors on R Bayliss... ACCOIJN'I"AN'I'S' RI.'POR'I"'I'0 1111.= MI=. MBI.:RS_ON TtII.: UNAUDI"fLD ACCOIJN'I'S 01.- GORRAN ANI) DIS1'RIC'I' COMMUNITY IIUS ASSOCIATION LIMITF.D Wc rcport on ihc accounts for thc year cndcd 31 st Dcccmbcr. 202) Sct out on p￿tsCs 6 tol l. RI.;SPI.:CTIVI,: RF:, SPONSII311.ITifs 01.. I'RUSTE.ES AND tNDEPF:NDli.NT EXAMINER Thc ch¢irily's trustccs arc rcsponsiblc for thc preparation of the accounts. The charitys trustees Consider that an audit is not rcquircd for this ycar (under section 4J(2) of thc Charities Act 1993 (thc 199J Act). as amended by section 28 of the Charitics Act 2006) and Ihal an indcpcndcnl cxaminalion is needed. Il is our responsibility lo: cxaminc thc accounts (under scction 4J(i)(a) of thc 1993 ACL as amended)" to follow thc procedures laid down in thc Gcnerdl Dircctions given by the Charily Commission (under section 43(7)(b) of the 199i Act, as amcnded). and to stalc whclhcr particular maltcrs havc com¢ to our attention. 13ASIS OE.. INI)I.:PE,:NI)I,:N"I' I.:XAMNI.:R'S s"rAI7.:ML.Frr ()ur cxaminalion was carricd out in accordancc wilh Ihc Gcnera] Directions givcn by the Chariiy Commission. An cxaminalion includes a revicw of the accounlin(T rccords kepi by the charity and a comparison of the accounls presentcd with those records. It also includcs considcrdtion of any unusual items or disclosures in the accounts, and secking cxplanations from you as trustecs concerning any such matters. The procedurcs undertaken do not provide all the evidence thal would be rcquired in an audit. and conscqucntly we do not express an audil opinion on whether the accounts present a 'lrue and fair view,. TNI)I.'PI,-NDI"NT I.:XAMtNI.:R'S STATF.MI:N"r In COT)ncclion with our examination, no mattcr has come io our altenlion: ( l ) which givcs us reasonablc causc lo believe that in any rnaierial rcspcci thc trusices have not tnet the requirements to cnsurc thal: propcr accountino rccords arc kcpi (in accordance with 5CCtion 41 of ihe Act): and accounts are prcparcd which agree with thc accounting rccords and comply with the accounting requirements of thc Act: or (2) lo which, in our opinion, altcniion should be drawn in ordcr lo cnablc a Proper undcrsianding of thc accounts to be rcachcd. DATE i/fiLtr BLNNI:.rr. JONF.S & CO. Rcporting Accouniants Chdrtcrcd Accouniants 22 VICTORIA ROAD. St. Au5tell. Cornwall PL25 4QD GORRAN ANTD DISTRI￿ COMMIJNITY BUS ASSOCIATION LIMITf.D S'l"A'I'I.:MI.'N'I" OF I.'IliANCIAI, AC'I'IVI'I"II.:S AND INTCOME4. AND LXPENDITURE ACCOUFIT YI.:AR I.:NDI.=D 31 ST I)l.:Cl.:MBI.:R 2023 2022 Notc Unrcstriclcd Fund5 "rotal Funds Unrcstricted Funds Tolal INCOMF. rROM: I)onalions and Icgacics 3.i89 3.389 4291 4,291 Charitablc aclivilics: Cash sales Conccssionary fares (irants .1 otal Charitable aclivitics 2.700 9.040 2,700 9.040 1.730 7,479 1.730 7,479 18,624 18,624 17.180 17,180 Invcstmcnts 7,051 7,051 1,560 1.560 TO'fAI. INCOME,: 29.064 29.064 23,031 I.:XPl.-NI l)I'I'URI.: ON: Charilable activilics: Communily bus running costs l)cprecialion Managcmcnt and administration 'I'utal C.harilablc activilies 7.841 3,143 7,841 3.143 8,357 4,060 4,060 18,896 l8.896 21,857 21,857 l+OSS on disposal of cquipmenl 34 34 'I'O"I"AI. I.:XPI.:NI)I"I'URI,: 18,930 18.930 21.857 21,857 NI,"I' MOVI.'MI.:N'I- IN I.'UNI)S 10.134 1,174 1,174 RI,:CONTCILIA'fIoN Ob I,"UNDS Tolal funds broughi forward at l January 178,088 178.088 176.914 176,914 Total funds carricd forward al i l Deccmber 188,222 188222 178.088 178,088 CJORRAN ANI) DISTRICI" COMMUNTITY BUS ASSOCIATION I.IMITED BAI.ANCI.: SIILET 3 1ST DECI.:MBli.R 202) 2023 2022 Noie I.'IXI:.D ASSI."I'8 Tanoiblc asscts 9,468 12,064 CURRI.:N'I' ASSI.:I'S Dcbtors Ciish ai bank and in hand 9.682 170,lJ4 1.853 165.518 'I'()'I'AI. CURRI.:N'I' ASSI.:'I 179.816 167,i71 CRI,"DI'foRS: Amounls falling due witliin one ycar 1.062 1.347 NI,"I' CURRf:NT ASSI.:TS 178,754 166.024 I'OTAI. ASST.-TS I.F,SS CURRLNT I.IAIIII.ITIES 188,222 178,088 NI.:'I' ASSI.:TS 188,222 178,088 'FIII,: I.'UNDS or TIIL CIIARITY Unrestrictcd incomc fund 188.222 178,088 'I'()'I'AI. CI IARI'I'Y I.'UNI)S 188,222 178,088 I,'or thc year cndcd 31" Dcccmbcr 2023, the company was cntilled to cxemplion under section 477(2) of the Compani Acl 2006. 1.he mcmbcrs have nol rcquircd ihe company io obthin an audit of ils accounts for the year in question in accordance with section 476 of thc Companies Act 2006. Thc directors acknowledge thcir responsibility for: (i) Ensuring thc company kccps accounting rccords which comply with scclion 386. and (li) Preparing accounts which give a trne and fair vicw of thc state of affairs of thc company as at the end of its financial ycar. and of its profit and 1055 for thc financial ycar in accordancc with section i93, and iybich otherwise comply with the requircments of the Companies Act relating to accounts. so far as applicable lo ihc company. In prcparing thcsc accounl5, thc dircclors have taken advanl4oe of the special accounting exemptions conferred by Part I of Schcdule 8 to thc Companies Act 2006 on thc basis that, in their opinion, thc company qualifies as a small company. I'hcsc accounts were approvcd by the direclors on and arc sioncd on thcir bchalf by: R 13ayliss.,............. GORRAN AND DISTRlC"r COMMUNI'fY 13US ASSOCIATION I.IMITI,:D Sl'A'n.'Ml.:NT 01." CASII I.'I.OWS ST Yl:.All l.:Nl)I.:D 31 DI.:CE"MBI.:R 2023 Total Funds Tolal 2022 NI:.I' movf.mrwr IN I,'UNDS PI.:R S'l"A'fE.:MI,:NT 01." I.'INANCIAI. AC"nVITITr,S 10,134 1,174 Adjustmcnls for: l)cprcciation chargcs Inlcrcsi from invcstmcnts (lncrCt￿c)IdeCrcaSC in dcbiors I.oss on disposal of equipmcnt Incrc&scl (dLcrcttsc) in crediLors 3,143 (7.051) (7.829) 34 (285) 4,060 (1,560) (610) (36) NI.:'I- CASI I PROVII)I.:1) I3Y OPI.:RA'I'IN(y AC'rIvi'i"Ii.:s (1,854) 3.028 CASII E.'I.OWS I.'ROM INVF.STING Aci'Ivi'i'Ii,"s Inlcre5t from invcslmcT]Is Purchasc of cquipmcnt 7,051 (581) 1,560 Nri:.T CASII PROVIDI;,I) 13Y INVI.:S'I'ING AC'I"IvI"rii,:s 6,470 1,560 CI IAN(il.' IN CASII ANI) CASII I,'QUIVAI.li.Nl'S IN I'111:. YI:.AR 4,616 4.588 CA.%II ANI) CASII I.:QUIVAI.I.:NI"S A"I' I JANUARY 165,518 160,930 CA,SI I ANI) CASII I.:QUIVAI.J.:N"I-S A'l. J I l)I,:CI.:MEII.:R 170,134 165,518 ANAI.Ysis or CASII AND CASII E.:QUIVAI.I.:NTS: Cash at bank and in hand 170,134 165,518 GORRAN ANI) DIS_TRIC'I. COMMUNI'fY BUS ASSOCIATION LIMII'ED NOTf.s "I"0 TEII ACCOUNTS YF4._AR I.:NDI.=D 3 1ST DI.-CLMBI.:R 2023 ACCOUNTING POI.ICILS (a) Basis of accountino Thc accounts have been prepared under the historical cost convention and in accordance with UK charity and company law and thc Statemcnt of Recommended Practice, Accounting and Reporting by Charities (SORP 2015) and financial Rcporting Standard 102. (b) IncoTnc from charitable actTVities Thc Income from Charitable Activilies shown in thc statemml of financial activilies reprcscnts bus fares, excursion fares and hire income ￿¢cIved durints Ihe pcriod. excluding value addcd tax. (c) l)cu___. l)cprcciation is calculated so as lo wrilc off the cosi ofassets, le55 their cslimated residual value, over the useful cconomic life of ihosc asscis ￿ follows: rccialion Plant and E';quipmcnl 20 % or 25 % on the Rcducing Balancc basis (d) Taxation The company is a rctyistered charity and is not subject to a charge to Corporation Tax. (e) Grnnts. donations and fund-rnisin Donations and fund-raisino income is recorded as il is rcceived. Grants received are Included as income for the year in which thcy are reccived. (D I'und accountino I, unds hcld by ihe charity arc unrcstrictcd incomc funds, which can bc used in accordance with the charitable objccts at the discretion of thc "fruslcc5. (g) Dcbtors and crcdito_rs Dcbiors and crcditors arc measurcd on thc basis ofihc cash amounts expcctcd to bc rcceived or paid rcspeclivcly. 'I'iius'ri,:i.;S' ANI) I)IEII.:C'I'ORS' I.:MOI.UMI.:NTS Nonc of ihc 'l'rustccs have bccn paid any remuncralion or rcceivcd any other bencfits from an employment wilh thcir charity or a rclalcd cntity. GIIANTS Cornwall Council community bus Pandemic recovcry support from Plymouth and Cornwall councils Bus Service Operator's Grant SOG4 2023 £5,000 £26 £l.i09 £349 2022 £5,850 £636 £1,485 VOI.UN'II.:I,:RS Thcrc are I I volunlccr bus drivers who drivc an averagc of 2 or 3 limcs a month. These accounts include no value ror ihe contribulion of voluntc¢rs. RI.:I.AI"I.:D PARTII=, S "lThcre wcrc no rclatcd party trdnsaclions in ihc year. l.:MPI,OYI.:I.:S 2023 2022 Wagcs £5.523 £5,076 'I'hc 'l'rust had a headcount of 2 and hcadcounl cquivalcnl ofo.25. No cmployees rcccivcd over £60,000. GORRAN AND DISTRICT COMMLfNl￿ BUS ASSOCIATION LIMITE,D NOTI.:S I'O "IIIE ACCOUN"I-S ST Yr.AR I.:NI)l.:D i l Dl.dcf.MBI.:K 2023 'I'AN(xllJl.l.: I,'IXI.:E) AS81-13 Plant and F4uipment Total COSI. OR VAI.UATION At l January 2023 Additions Disposals 73,278 581 274 73,278 581 274 Al J l Dcccmber 202i DI.:PRI.'CIA'fEON Al l January 202J Chargc for thc period Disposals 61,214 3,143 240 61,214 3.143 240 At 31 Dcccmber 2023 NI.:'I' BOOK VAI.UI.; Asscts in currcnt usc At i l DcGcmbcr 202J At i l Dccember 2022 At J l Dcccmbcr 2023 thcre wa5 a contracwal commitment to purchase a new bus for £58.244. A deposit of £5,416 was paid in 202J. DI.:B'foRS 2023 2022 I'radc dcbtors Prcpaymcnls and accrucd incomc Othcr dcbtors 873 849 605 706 542 ()thcr dcbiors includes a dcposii for a ncw bus of £5416 and prcpardlory work for a oarLoe for the bus of £1,954 CRI.'DITORS: Amounts falling duc within onc year 2023 2022 'I'rade crcditors Other crcditors 712 350 948 399 GORRAN AND I)Is"fRlC'f COMMUNITY BIJ8 ASSOCIATION I.IMITED DE:.TAlI.r.D PRofIT AND LOSS ACCOUNT YF.AR E.:NDf.D 3 1ST DTr.CF.MBf.R 2023 2022 TIJRNOVI,:11 11.740 9,210 COSI" OT.. SAI.I.:S I)irccl costs (illOSS PR()E.'I'I' (I.oss) 3,899 853 OVl.;Kl11.:Al)S Administralivc l.-xpenses: Administrator's salary 5.523 5,076 Gcncral cxpcnscs: Poslagc, stationery and advertisiner (ycncral insurance B'l. telephone and broadband Wcbsitc hosting and domain fce CTA subscription Inforn]alion Commissioners oificc annual fcc Drr Opcraling I.icence fees (iifts for administrators Age UK DBS fces Rcplace "fickcicr wire loorn Drivcr's party Absolulc Accounlino VA1. link l)rivcr mcdical MIDAS coursc Wordpcrfcci liccncc Prinlcr lor dcspatchcr Misccllancous 48 422 757 71 50 35 244 745 66 50 35 73 50 209 519 40 10 545 40 46 185 42 89 2,389 57 2.132 Ilus (Y