CALDER VALLEY SEARCH AND RESCUE TEAM (A COMPANY LIMITED BY GUARANTEE)
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2020
CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Report and financial statements for the year ended 31 December 2020
Contents
| Trustee Directors and Officials | |
|---|---|
| Page: | |
| 3 | Report of the Council |
| 5 | Accountants’ Report |
| 6 | Statement of financial activities |
| 7 | Balance sheet |
| 8 | Notes forming part of the financial statements |
Trustee directors D Warden Chairman P Farnell M Greaves R Freeman E Jones R Smith J Cole J Wright B Carter D Whitteron
Secretary and registered office
J Wright, The Rescue Post, Thrush Hill Road, Mytholmroyd, Hebden Bridge, HX7 5AQ
Company number Registered charity number 03946667 1082144 Bankers
Natwest Bank plc, 8 Market Place, Huddersfield, HD1 2AL
Solicitors
Wrigley Claydon, 29/33 Marion Street, Oldham, OL1 1HH
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Report of the council for the year ended 31 December 2020
The trustees, who are the directors of the company for the purposes of company law, present their report, together with the financial statements of the company, for the year ended 31 December 2020.
Objects
The principle objects are to relieve suffering and distress amongst persons affected by accidents and natural hazards mainly in the Calder Valley and in furtherance of the above to provide search, rescue and medical facilities, equipment and personnel. We have complied with the duty under the charities act to have due regard to the public benefit guidance published by the charity commission.
Activities
The Team recorded 96 (2019 – 91) callouts during the year covering a variety of incidents involving searches for missing people and assisting the police and ambulance services in the evacuation of injured casualties. The Team had to adapt to the global pandemic, which impacted on our ability to raise funds and also required the purchase of additional PPE to keep our members and the public safe. As a result of the altered exercise habits, we experienced our busiest ever day since the team was formed in 1966, attending 4 separate callouts in a 12 hour period.
Funding and future developments
This balance sheet grew by £9,930 to £307,002. This is despite the pandemic having a detrimental impact on the donations the Team received. The main reason for the increase was that we completed on the purchase of the Freehold of the land that the Rescue Post stands on, adding to our asset base.
We managed to limit the reduction in donations by significantly increasing sales of our neck scarf / face covering and exploiting grants made available to us by Central and Local Government as well as other grant making organisations.
Trustee Directors
Trustee directors are appointed in accordance with the Articles of Association and hold office from the date of appointment until the next annual general meeting.
The following acted as directors during the fiscal year:
D Warden Chairman P Farnell M Greaves R Freeman E Jones A Morris J Cole J Wright D Howarth D Whitteron
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Report of the council for the year ended 31 December 2020
Reserves policy
The policy of the Trustees is to maintain sufficient reserves to ensure proper maintenance of the team’s operational capability for 12 months of normal operations.
Additionally, an annual transfer of £5,000 is made from General Funds into the restricted fund for Vehicles to build funding towards replacing of vehicles.
Trustees’ responsibilities
Company and Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing those financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006 and Charity law. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Governing document
The governing documents of the Team are its Memorandum and Articles of Association as a company.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
By order of the Council
J Wright
Secretary
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Accountants report on the unaudited financial statements
I report of the accounts of the company for the year ended 31 December 2020, which are set out on pages 6 to 8.
This report is made solely to the charity’s trustees, as a body in accordance with Section 145 of the Charities Act 2011. My examination work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for my examination work, for this report, or for the opinions I have formed.
Respective responsibilities of the trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of accounts. The trustees consider that an audit is not required this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) of the 2011 Act; and
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To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Accountants report on the unaudited financial statements
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep adequate accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to engage a proper understanding of the accounts.
Fiona Armer, FCA Date: 18/08/2021 Grayrigg, Settle Old Road, Airton, Skipton, BD23 4AX
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Statement of financial activities incorporating an income and expenditure account for the year ended 31 December 2020
| Incoming resources Incoming resources from generated funds Members Donations Fundraising and boxes Merchandise sales Bank interest Tax recoverable VAT Grant Income Total incoming resources Resources expended Charitable activities Rescue Post costs Ambulance costs Depreciation Equipment and team clothing Communication / ICT Training and travel Subscription and levy Medical Administration and insurance Merchandise purchases COVID PPE Total resources expended Net incoming resources Total funds at 1 January 2020 Transfer between funds Total funds at 31 December 2020 |
General Funds £ 6,790 32,569 1,613 4,040 - - 7,707 14,911 67,630 3,126 5,136 4,750 13,264 2,721 3,969 35 360 6,980 3,124 8,185 51,650 15,980 285,109 (5,000) 296,089 |
Restricted Funds £ 150 150 6,200 6,200 (6,050) 11,963 5,000 10,913 |
2020 Total £ 6,790 32,719 1,613 4,040 - - 7,707 14,911 67,780 3,126 5,136 10,950 13,264 2,721 3,969 35 360 6,980 3,124 8,185 57,850 9,930 297,072 307,002 |
2019 Total £ 5,653 58,163 3,109 774 - - - - |
|---|---|---|---|---|
| 67,699 | ||||
| 2,972 13,462 17,850 18,288 2,860 12,086 13 433 3,379 277 - |
||||
| 71,620 | ||||
| (3,922) 300,395 |
||||
| 296,473 |
All amounts relate to continuing activities. There are no material recognised gains or losses other than those shown above. The notes on pages 9 to 11 form part of these financial statements.
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Balance sheet as at 31 December 2020
| Note Fixed assets Tangible assets 2 Current assets Other debtors Cash at bank Creditors: amounts falling due within one year Other creditors Net current assets Net assets Represented by: General funds 1 Restricted funds 3 Total funds |
2020 £ £ 134,992 - 172,010 172,010 - 172,010 307,002 296,089 10,913 307,002 |
2020 £ £ 134,992 - 172,010 172,010 - 172,010 307,002 296,089 10,913 307,002 |
2019 £ £ 122,945 124 174,003 174,127 - 174,127 297,072 285,109 11,963 297,072 |
2019 £ £ 122,945 124 174,003 174,127 - 174,127 297,072 285,109 11,963 297,072 |
|---|---|---|---|---|
| - | - |
|||
| 307,002 | 297,072 | |||
| 296,089 10,913 307,002 |
285,109 11,963 297,072 |
The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.
The directors acknowledge their responsibility for:
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i. ensuring that the company keeps proper accounting records which comply with section 386 of the Act, and
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ii. preparing financial statements which give a true and fair view of the state of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the company.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
The notes on pages 9 to 11 form part of these financial statements.
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Balance sheet as at 31 December 2020
These financial statements were approved and signed by the directors and authorised for issue:
M Greaves Trustee Director
D Warden Date 18/08/2021 Trustee Director
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Notes forming part of the financial statements for the year ended 31 December 2020
1 Accounting policies
Basis of accounting
The financial statements have been prepared using the historical cost basis of accounting and comply with the Statement of Recommended Practice 2005 issued by the Charities Commission and other legislation insofar as it applies to the company, except for the non depreciation of certain fixed assets which the directors consider appropriate in order to show a true and fair view.
The value of services provided by volunteers has not been included.
Cash flow statement
The company has used the exemptions available under company law not to prepare a cash flow statement.
Depreciation
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a) Short leasehold land and buildings were depreciated over the remaining life of the lease.
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b) Freehold land is not depreciated as this is viewed as an appreciating asset
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c) Vehicles are depreciated on a straight line basis over 15 years. A second hand vehicle is depreciated over 5 years.
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d) Equipment is not depreciated as it is continually updated. Further additions are written off as incurred.
Assets that are not depreciated are subject to an annual impairment review.
Income
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable.
Income from donations, legacies and similar incoming resources are included in the year in which they are receivable.
Expenditure
Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
Charitable expenditure includes the direct costs of the activities and depreciation on related assets.
Fund accounting
Funds held by the company are either:
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Unrestricted general funds – these are the funds which can be used in accordance with the charitable objects at the discretion of the directors.
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Designated funds – these are funds set aside by the directors out of unrestricted general funds for specific future purposes.
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Restricted funds – these are funds that can only be used for particular restricted purposes specified by the donors within the objects of the company.
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Notes forming part of the financial statements for the year ended 31 December 2020
2 Tangible fixed assets
| Cost At 1 January 2020 Addition Disposal At 31 December 2020 Depreciation At 1 January 2020 Charge for the year Disposal At 31 December 2020 Net book value At 31 December 2020 At 31 December 2019 |
Freehold land and buildings £ 85,000 22,997 - 107,997 85,000 - 85,000 22,997 - |
Vehicles £ 194,385 - - 194,385 81,440 10,950 92,390 101,995 112,945 |
Equipment £ 10,000 - - 10,000 - - 10,000 10,000 |
Total £ 289,385 22,997 - |
|---|---|---|---|---|
| 312,382 | ||||
| 166,440 10,950 |
||||
| 177,390 | ||||
| 134,992 | ||||
| 122,945 |
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CALDER VALLEY SEARCH AND RESCUE TEAM (a company limited by guarantee)
Notes forming part of the financial statements for the year ended 31 December 2020
3 Restricted funds
| Balance at 1 January 2020 Donation Expenditure Transfer to/from general fund Depreciation Charge Balance 31 December 2020 |
Dog handlers £ 895 150 - - - 1,045 |
Vehicles £ 11,068 - - 5,000 (6,200) 9,868 |
Total £ 11,963 150 - 5,000 (6,200) |
|---|---|---|---|
| 10,913 |
4 Employees
The charity does not have any employees and therefore staff costs are nil.
None of the trustee directors received any remuneration.
5 Corporation Tax
The company has no liability to corporation tax due to its charitable status.
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