REGISTERED CHARITY NUMBER 1082094 REPORT OF THE TRUSTEES AND UINAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31" JULY 2024 FOR BRISTOL MEIIIORIAL WOODLAND TRUST
BRISTOL MEMORIAL WOODLAND TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR EINDED 31ST JULY 2024 Page Report of the Trustees Statement of Financial ActiTrities Balance Sheet Independent Examiners Report Notes to the Financial Statements 6 to 10 Detailed Statement of Financial Activities
BRISTOL MEMORIAL WOODLAND TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024 The trustees present their report with the financial statements of the charity for the year ended 31, July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charilies.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 2019). REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1082094 Principal address Old Gloucester Road Earthcott Green Alveston Bristol BS35 3TA Trustees C. H. Baker C. Wilcox H.R.A. Spowers (resigned 12, September 2024) Ih Ms. Victoria Griffiths (resigned 17 September 2024) Dr. P. Hutchinson (appointed 30 October 2023) E. Hynes (appointed 18" September 2024) STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust, and constitutes an unincoOratcd charity. The trust was registered as a charity on 21" August 2000. Recruitment and appointmentof new trustees Ncw trustccs arc appointcd by writtcn rcsolution of the cxisting Trustces who sclcct pcoplc who can bring relevant experience. The Trust Deed stipulates that there should be at least two trustees. New Trustees are briefed on their legal obligations under charity laws and on the content of the Trust Deed together with the decision- making processes and the recent financial perfom]ance of the Charity. Risk management The Trnstees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees believe that thcy havc idcntificd thc major risks to which thc Trusl is cxposcd and arc satisficd that systcms arc in placc to mitigate exposure to those risks. OBJECTIVES AND ACTIVITIES Policies and objectives The objects of the charity are: For the public benefit to create and preserve woodland areas and to rnaintain and perpetuate the same by long rotations of planting and felling. For the public benefit to conserve and protect all forms of wildlife so as to safeguard genetic diversity in woodlands and special nature reserves maintained by the Trnst and elsewhere.
BRISTOL MEMORIAL WOODLAND TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024 Policies and objectives (cont.) The Trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Trusts aims and objectives for the year as required under the Charites Act 2011. Relationship with Bristol Memorial Woodlands Limited Bristol MeTnorial Woodlands Limited is a company established to provide the setting for sensitive burials in a woodland setting. Whilst burial plots are being sold it is in the interest of that company to maintain the land in a tidy state, but once the plots have been sold there will be no income to the company for the continuing maintenance. For that reason, the Charity Nvas established, and it ivill receive a donation for each burial plot sold, so that a fund can be built up to ensure the maintenance and management of the woodland in pery)¢tuity. Christopher Hiatt Baker is a director and shareholder of the Company and a trustee of the Trust. Colin Wilcox 18 a director of the Company and a trugtee of the Trust. Activities for achieving objectives The Current objectives of the charity are to build the reserves so that in the future we will be able to finance the required maintenance of the woodland cemetery. FINANCIAL REVIEW Incoming resources increased to £50,997 (2023 - £48,847). There was a general funds surplus of £1,242,321 (2023 - £878,271). No siwificant events have occurred since the year end. There are no material uncertainties about the charity's ability to continue as a going concern. The Trustcc have elected for an independent examination of the financial statements under Charities Act 2011 section 145(1). Reserves policy and funds In accordance with the Charity's objectives, its policy is to increase reserves to the point where the charity can maintain the woodlands from invested income. Most donations received by the Trust have been made for the purpose of the future upkeep of the grounds owned by the Trust. Accordingly. it has been decided that these t.unds should be Restricted funds which 111 be spent in line ivith those donors, wishes. The remaining income has been designated as Unrestricted funds which is available for general expenditure of the trust. th Approvcd by ordcr of thc board of trustccs on 29 May 2025 and s1Cd on its bchalf by: Dr. P. Hutchinson Trustee
BRISTOL MEMORIAL WOODLAND TRUST STATEMENT OF FINANCIAL ACTII'ITIES FOR THE YEAR ENDED 31 JULY 2024 31.7.24 (Unrestricted) 31.7.23 (Unrestricted) Notes INCOME AND ENDOITrThIENTS FROM Donations and legacies 39,513 38,768 Investment income 11,484 10,079 TOTAL 50,997 48,847 EXPENDITURE ON Other NET INCOME 25,172 42,093 Other recognised gains (fair value adjustment) 338,878 NET MOVEMENT IN FUNDS 364,050 42,093 RECONCILIATION OF FUNDS Total funds brought forward 878,271 836,178 TOTAL FUNDS CARRIED FORWARD 1,242J21 878,271
BRISTOL MEMORIAL WOODLAND TRUST BALANCE SHEET 31 JULY 2024 31.7.24 31.7.23 Notes FIXED ASSETS Tangible assets Investment property 20 650,000 20 650,020 20 CURRENT ASSETS Debtors Cash at bank 76,098 521,008 597,106 113,705 770,027 883,732 CREDITORS Amounts falling due within one year 10 4,805) 5.481 INET CURRENT ASSETS 592JOI 878,251 TOTAL ASSETS LESS CURREYT LIABILITIES 1,242J21 878,271 ET ASSETS 1242J21 878,271 FUNDS Unrestricted funds TRUST FUNDS 1242J21 878,271 1,242J21 878,271 The financial statements were approved by the Trustees on 29 May 2025 and were signed on its behalf by.. Dr. P. Hutchinson Trustee
BRISTOL MEMORIAL WOODLAND TRUST INDEPENDENT EXAMINER REPORT FOR THE YEAR ENDED 31 JULY 2024 Inde endent examiner's re ort to the trustees of Bristol Memorial Woodland Trust I report to the trustees on the examination of the accounts of the Bristol Memorial Woodland Trust (the Trust) for the year ended 31" July 2024. Res onsibilities and basis of re ort As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under the section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde endent examiner's statement I have completed my examination. I confirm no material matters have come to my attention in connection with the examination giving mc cause to believe thal in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records: or the accounts do not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requireinent that the accounts give a 'true and fair view which is not a matter considered as part of the independent examination 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attcntion should bc drawn in thc rcport in ordcr to cnable a proper undcrstanding of thc accounts to bc reached. William Waterfield BScEcon FAIA for and on behalf of Poole Waterfield Limited Ground Floor Cu8tom House Waterfront East Brierley Hill West Midlands DY5 IXH Date: 29" May 2025
BRISTOL MEMORIAL WOODLAND TRUST NOTES TO THE FifsANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity. which is a public benefit entity under FRS 102. have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Praclice, applicable lo charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019)., Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention (subject to the revaluation of certain assets) and on a going concern basis. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds and it is probable that the income will be received and the amount can be meaqured reliably. Tax refunds on donations are on a receivable basis. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost to the category. Where costs cannot be directly atlributed to particular headings tliey have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is not provided on land. Investment property Investment property is shown at open market value at the end of the accounting period. Financial instruments The Charity only enters into basic financial instrument transactions that result in the recognition of financial assets and liabilities debtors and creditors. and loans to third parties. Short terni debtors are measured at transaction price, less any impairment. Creditors are measured at transaction price. Cash is rcprcscntcd by cash in hand and dcposits uFith fmancial institutions rcpayablc without pcnalty on notice of not more than 24 hours, subject to note 9. Thcrc arc no complcx financial instrumcnts. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular purposes with the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.
BRISTOL MEMORIAL WOODLAND TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 INVESTMENT INCOME 31.7.24 31.7.23 Bank and other interest Rent 8,984 10,079 11,484 10,079 The above total of £11,484 (2023 - £10,079) includes interest of £1,000 (2023 - £3,000) from a related party, Bristol Memorial Woodlands Limited in respect of a loan included in debtors. Also included is rent of £2,500 (2023 - £nil) in respect of Bristol Memorial Woodlands Limited. EXPENDITURE Included in expenditure are governance costs of £11,689 (2023 - £3,060) and finance costs of £564 (2023 £10). TRUSTEES, REMUNEIL4TION AND BENEFITS Other than as disclosed in note 12, no trustee, remuneration or other benefits have been paid or are payable to any trustee of the charity or person connected with such a trustee, directly or indirectly from the funds of the charity or from the property of any institution or body corporate connected with the charity for the year ended 31" July 2024 nor for the year ended 31" July 2023. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Funds 31.7.23 INCOME AND ENDOWMENTS FROM Donations and Icgacics 38,768 Investment income 10,079 Total 48,847 EXPENDITURE ON Othcr 6,754 Total 42,093 RECONCILIATION OF FUNDS Total funds brought fonvard 836,178 TOTAL FUNDS CARRIED FORWARD 878,271
BRISTOL MEMORIAL WOODLAND TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 TANGIBLE FIXED ASSETS Land COST As at I" August 2023 and 31" July 2024 20 NET BOOK VALUE As at I ' August 2023 and 31" July 2024 20 Approximately 20 acres of land was donated to the Charity which has restrictive covenants permitting the subsoil to be accessed by Bristol Memorial Woodlands Limited inter alia for the burial of huinan or animal remains and the planting of trees. Due lo the restrictiNe covenants and the use to which the subsoil is being put, the Trustees believe that the land should be included in the accounts at a nominal value of £20. 7. INVESTMENT PROPERTY FAIR VALUE As at I" August 2023 Additions at cost Fair value adjustment 311,122 338 878 As at 31" July 2024 650,000 During the year the Charity purchased an investment property at a cost of £311,122. The property was valued at open market value at £650,000 in February 2024 by North & Letherby Limited, Chartered Surveyors and it is this value that is reflected in the financial statements at 3 1st July 2024. The relevant accounting policy is discloscd in note l. The resulting adjustment of £338,878 is disclosed as a fair value adjustment in the Statement of Financial Activities. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.7.24 31.7.23 Other debtors 76,098 113,705 CASH AT BANK Included in the total of cash at bank at 31 ' July 2024 are fixed terni dq)osits totalling £289,122 (2023 £nil) that matured in October 2024 and November 2024. 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.7.24 31.7.23 Other creditors 4,805 5,481
BRISTOL MEMORIAL WOODLAND TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 MOVEMENT IN FUNDS At 1.8.23 Net movement in funds Fair Value Adjustment At 31.7.24 Unrestricted funds General fund Designated fund Designated land 493,082 385,169 20 (14J41) 39,513 338,878 817,619 424,682 20 TOTAL FUNDS 878,271 25,172 338,878 1,242,321 Net movement in funds, included in the above are as follows: Incoming Resources Resources Expended Fair Value Adjustment Movement in funds Unrestricted funds General fund Designated fund 11,484 39,513 (25,825) 338,878 324,537 39,513 MOVEIWENT IN FUrS 50,997 (25,825) 338,878 364,050 Comparative for movement in funds: At 1.8.22 et movement in funds At 31.7.23 Unrestricted funds General fund Designated fund DeS1]ated land 489,757 346,401 20 3,325 38,768 493,082 385,169 20 TOTAL FUINDS 836,178 42,093 878,271
BRISTOL MEMORIAL WOODLAND TRUST NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 MOVEMENT IN FUNDS- continued Comparative net movement in funds, included in the above are as follows: Incoming Resources Resources expended Movement in funds Unrestricted funds General fund Designated fund 10,079 38,768 (6,754) 3,325 38,768 MOVEMENT IN FUNDS 48,847 (6,754) 42,093 12. RELATED PARTY DISCLOSURES At the 31" July 2024 the charity was owed £73.150 (2023 - £111.811) from Bristol Memorial Woodlands Limited. The relationship between the Trust and Bristol Memorial Woodlands Limited is referred to in the Trustees report. Rent and interest income from Bristol Memorial Woodlands Limited is disclosed in note 2. During the year the charity purchased a freehold investment property from a relative of a Trustee for £311,122. Note 7 refers. Thc Charity has incurred professional and consultancy fees of £10,672 (2023 - £Nil) in respect of a business of which a Trustee is a director. io
BRISTOL MEMORIAL WOODLANDS TRUST DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 Unrestricted fund 31.7.24 Unrestricted fund 31.7.23 INCOME AND ENDOWMENTS Donations and legacies Donations 39,513 38,768 Investment income Interest and rent 11,484 10,079 Total incoming resources 50,997 48,847 EXPENDITURE Support costs Sundry expenses Independent Examiner fee Professional fees Insurance Bank Charges 3,684 3,060 2,880 22,408 487 50 io Total resources expended 25,825 6,754 Fair value adjustment re the investment property 338,878 NET INCOME 364,050 42,093 This page does not forni part of the statutory financial statements